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Added: Dec 19, 2012 9:56 am Modified: Dec 19, 2012 11:45 amTrack ChangesSOLICITATION NUMBER: SOL-OFDA-13-000003
ISSUANCE DATE: December 19, 2012
SUBJECT: Solicitation for U.S. Personal Service Contractor for a Support Relief Group (SRG) Monitoring and Evaluation Advisor (Multiple Positions) located Worldwide
The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking applications (Optional Form 612 only) from qualified U.S. citizens to provide personal services as a Support Relief Group (SRG) Monitoring and Evaluation Advisor under a personal services contract, as described in the attached solicitation.
Submittals must be in accordance with the attached information at the place and time specified.
Applicants interested in applying for this position MUST submit the following materials:
NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described in the "Applying" section. Please carefully review the complete job announcement and the "Applying" instructions. Failure to provide the required information and/or materials will result in your not being considered for employment.
• Supplemental document specifically addressing the five (5) Quality Ranking Factors (QRFs) shown in the solicitation.
Incomplete or unsigned applications will not be considered. These signed forms must be mailed, delivered, faxed, or emailed (email applications must be signed) to:
Applicants should retain for their records copies of all enclosures which accompany their applications. Any questions on this solicitation may be directed to:
Lance Butler III, Contracting Officer
1. SOLICITATION NO.: SOL-OFDA-13-000003
2. ISSUANCE DATE: December 19, 2012
3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: January 22, 2013 at 5:00pm EST
4. POSITION TITLE: Support Relief Group (SRG) Monitoring and Evaluation Advisor
5. MARKET VALUE: GS-14 equivalent ($84,697 - $110,104 - not eligible for locality pay). Final compensation will be negotiated within the listed market value based upon the candidate's past salary, work history and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated.
6. PERIOD OF PERFORMANCE: One (1) year, with four (4) option years
7. PLACE OF PERFORMANCE: Worldwide
STATEMENT OF LIMITATIONS ON PERIOD AND PLACE OF PERFORMANCE:
The purpose of this contract is to establish an employee/employer relationship with the contractor to perform services on a temporary, on-call, basis as part of the Support Relief Group (SRG). It is the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) / Office of U.S. Foreign Disaster Assistance (OFDA)'s intent to contract for these services for a maximum of 250 days per calendar year.
The level of effort anticipated under this contract will be provided within the terms of this contract at times mutually agreed to by DCHA/OFDA and the contractor. Upon identification of a temporary need within the scope of work, DCHA/OFDA will contact the contractor and provide the following information:
1. Date contractor is needed to report to DCHA/OFDA or assignment in the field
The contractor will notify DCHA/OFDA within 24 hours of availability. At the time the contractor accepts the assignment, he/she is expected to commit for the duration of the assignment. While the contractor will be required to commit to a certain time period, it is understood that the exigencies of a disaster may require the assignment to be extended (not to exceed 250 days). The contractor shall notify OFDA at the time of commitment if their existing schedule would preclude an extension. Notification of schedule conflicts shall not necessarily disqualify the contractor from the assignment but will simply assist DCHA/OFDA in recruiting a replacement. Subsequently, if the contractor agrees to an extension of the duration of a particular assignment, thereafter, the contractor will be required to give DCHA/OFDA 10 days' notice for release from the assignment.
8. STATEMENT OF WORK
The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into three divisions. The Disaster Response and Mitigation Division (DRM) is responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations (IOs) including the United Nations (UN) agencies, and to other partners to ensure the implementation and delivery of this assistance. This division also oversees OFDA's non-response efforts in disaster risk reduction. DRM also coordinates with other organizations for the provision of relief supplies and assistance. DRM devises, coordinates, and implements program strategies for a variety of natural and human-caused disaster situations. It encompasses a group of technical sector specialists who provide expert capability in assessing the quality of disaster response and disaster risk reduction activities. The Program Support Division (PS) provides programmatic and administrative support including budget/financial services, procurement planning and guidance, contracts and grants administration, and communication support for OFDA's Washington and field offices. The Operations Division (OPS) develops and manages logistical and operational support for disaster responses and administrative support to all offices and operations. OPS maintains readiness to respond to emergencies through several mechanisms, including managing Search and Rescue Teams (SAR), coordinating and supporting Disaster Assistance Response Teams (DARTs), and the Washington-based Response Management Teams (RMTs) as needed.
The Technical Assistance Group (TAG) within DRM was created in order to provide OFDA with a skilled cadre of technical experts in a variety of fields relevant to its disaster response and risk reduction activities. It is divided into a number of subgroups that include Food Security, Health, Gender and Social Context, Monitoring & Evaluation, Protection and Natural Hazards.
The Support Relief Group (SRG) is a program developed by OFDA to satisfy its growing need for surge capacity. In response to numerous disasters worldwide, it became clear that OFDA could not find, in a timely manner, adequate staff to cover all positions in the field and in Washington, and to backfill for permanent staff deploying to the field. The SRG program brings on board select candidates who could work on a part-time basis, for no more than 250 days per calendar year, and who can be deployed within hours to facilitate OFDA's response to disasters, or to backfill staff in Washington and other locations. SRG positions are contracted for an initial period of one year with the option to extend up to five years.
The SRG program is managed by the Overseas Administration Team (OAT) in OFDA/OPS. This team maintains a database for all contracted Support Relief Group staff and provides information to the rest of the office on their availability, skills and previous OFDA experience. OAT assists the program offices within OFDA in choosing the best qualified SRG for any specific task, and provides administrative and personnel support to existing SRG. Each SRG incumbent will provide enhancement to the OFDA team according to his/her skills. They will be considered part of OFDA-Washington resources that can be deployed worldwide. At times they may also be a resource for the DCHA Bureau. Foreign language ability in one or more major world languages is preferred.
OFDA requires a Monitoring & Evaluation (M&E) Advisor to provide expert technical advice and assistance for the analysis of appropriate integration of and attention to M&E for all phases of disaster preparedness, response, and recovery.
9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY
DUTIES AND RESPONSIBILITIES
The SRG M&E Advisor will provide technical support for various M&E programs and activities and may include all or some of the following:
• Provide expert technical advice and assistance related to M&E and its function related to humanitarian assistance programming optimization and learning.
• Provide technical support to OFDA programming evaluations. Lead OFDA evaluation teams on temporary field deployments or directly engage in M&E functions in Washington while other staff deploy for field evaluations.
• Review and analyze programs and activities and recommend methodologies for evaluations and the delivery of evaluation products.
• Provide specialized M&E technical guidance to OFDA and USAID leadership and key OFDA partners.
• Participate on RMTs, ensuring that M&E issues are identified and appropriately addressed in response planning and programming.
• Participate in DARTs and assessment teams on an as-needed basis in the field. Travel to OFDA disaster response or disaster risk reduction programming sites to conduct monitoring visits, provide M&E technical support, lead program design (particularly baselines and the use of indicators) and conduct evaluations of existing programs.
• Review M&E components of proposals, concept papers and other documents submitted to OFDA by various partners, including NGOs, UN agencies, and other organizations to determine compliance with OFDA and Agency M&E and reporting goals; recommend appropriate approaches as necessary.
• Lead technical support related to indicators and monitoring of OFDA programming; establish parameters and indicators for measuring achievement of goals and objectives. .
• Direct OFDA efforts in the identification and preparation of high quality evaluations that meet or exceed evaluation technical standards. This may include updating the OFDA evaluation pipeline or the creation of statement of work or terms of reference for evaluation activities.
• Work through the various OFDA contracting mechanisms to ensure that evaluation services are solicited and secured in an appropriate manner. This may include the provision of support in the preparation of statements of work needed for contracting third party evaluators.
• Conduct M&E technical review of OFDA or bureau policy documents, annual program statements, strategies, and planning documents. This includes providing support to the on-going implementation and advancement of the OFDA M&E Strategic Plan.
• Lead OFDA's efforts in ensuring that USAID M&E reporting requirements are met.
• Prepare background documents, briefing papers, talking points, information memos, and other relevant M&E documents as necessary.
• Coordinate M&E activities for DCHA/OFDA, collaborating with OFDA regional teams, relevant USAID bureaus and missions, USAID M&E departments, other US federal agencies and their respective M&E departments, IOs, national disaster management agencies, universities and research institutes, non-governmental and private voluntary organizations (NGOs/PVOs), and the private sector. Represent OFDA's activities and policies in the M&E sector to the same entities.
• Work with technical experts within TAG regarding M&E activities. Coordinate work with the Evaluation and Reporting Coordinator and other key M&E staff.
• Liaise with M&E technical groups in USAID, including the Bureau of Policy, Planning and Learning M&E Advisors and others as needed.
• Coordinate with Department of State, particularly with its Office of Policy and Resources Planning, Bureau of Population, Refugees, and Migration, and with the Department of Defense.
• Liaise with InterAction staff focusing on M&E.
• Develop M&E training modules for OFDA and partner staff; participate in specific OFDA M&E training programs as a subject matter expert.
• Lead M&E briefings and presentations of evaluations completed. In collaboration with the Evaluation and Reporting Coordinator and other OFDA M&E staff, prepare materials for Congressional briefings and for senior OFDA management and USAID staff.
10. PHYSICAL DEMANDS
The work is generally sedentary and does not pose undue physical demands. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).
11. WORK ENVIRONMENT
Work is primarily performed in an office setting. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.
12. START DATE: Immediately, once necessary clearances are obtained.
13. POINT OF CONTACT: See Cover Letter.
EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
Master's degree in relevant technical field and a minimum of seven (7) years work experience with the U.S. Government, an international organization, or a non-governmental organization, of which at least three (3) years have been in the field of monitoring and evaluation as it relates to disaster planning, response, and/or mitigation.
QUALITY RANKING FACTORS (QRFs)
QRF #1 Demonstrated experience to design, conduct and manage program and project evaluations in the field of humanitarian assistance and/ or disaster relief, preparedness, mitigation, disaster risk reduction and training, in accordance with humanitarian evaluation best practices.
QRF #3 Excellent oral and written communication skills as demonstrated through the preparation of evaluations, reports, briefings, and other communications.
QRF #4 Demonstrated experience in reviewing and editing evaluations, disaster responses and plans, and knowledge of reporting; Experience and knowledge of evaluation and reporting instruments.
BASIS OF RATING: Applicants who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the Quality Ranking Factor (QRF) responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.
Applicants are required to address each of the QRFs on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have
The Applicant Rating System is as Follows:
Interview Performance - 30 points
Satisfactory Professional Reference Checks - 20 points
Total Possible Points: 100
Applications must be received by the closing date and time at the address specified in the cover letter.
Qualified individuals are required to submit:
1. A complete U.S. Government OF-612 form with hand-written signature (including OF-612 continuation sheets as needed) (downloadable forms are available on the USAID website, http://www.usaid.gov/forms, at Federal offices, or at www.globalcorps.com).
NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described in this section. Failure to provide the required information and/or materials will result in your not being considered for employment.
2. A supplemental document specifically addressing the five (5) Quality Ranking Factors (QRFs) shown in the solicitation.
To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter.
Via mail: GlobalCorps, 529 14th Street, NW, Suite 700, Washington, DC 20045
The most qualified candidates may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection. OFDA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.
NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded.
NOTE: If the full medical clearance package is not submitted within two months after offer acceptance, the offer may be rescinded. If a Department of State medical clearance is not obtained within six months after offer acceptance, the offer may be rescinded.
NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION
This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application.
NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS
All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR.
For general information about DUNS Numbers, please refer to FAR Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003)
LIST OF REQUIRED FORMS FOR PSCs
Forms outlined below can found at:
1. Optional Form 612.
** Forms 2 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.
CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs
CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to
AAPD 06-10 - PSC MEDICAL PAYMENT RESPONSIBILITY
AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation.
As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:
Employer's FICA Contribution
ALLOWANCES (if Applicable).*
(A) Temporary Lodging Allowance (Section 120).
* Standardized Regulations (Government Civilians Foreign Areas).
FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare
ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR.
ACQUISITION & ASSISTANCE POLICY DIRECTIVE (AAPD) NO. 06-10
General Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY
(a) Definitions. Terms used in this General Provision are defined in 16
Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs.
(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. "MEDICAL EVACUATION (MEDEVAC) SERVICES."
(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer's liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).
(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:
(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;
(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and
(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.
(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled "Emergency and Irregular Travel and Transportation." In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.
(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor's invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.
(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual's behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.
(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent.
(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).
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Other (Draft RFPs/RFIs, Responses to Questions, etc..)
December 19, 2012
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
December 19, 2012
1300 Pennsylvania Avenue, NW
Washington, District of Columbia 20523
Allison E. Moses
Original Posted Date:
December 19, 2012
December 19, 2012
Jan 22, 2013 5:00 pm Eastern
Original Response Date:
Jan 21, 2013 5:00 pm Eastern
Automatic, 15 days after response date
February 6, 2013
Original Set Aside:
R -- Professional, administrative, and management support services
921 -- Executive, Legislative, and Other General Government Support/921190 -- Other General Government Support