REQUEST FOR QUOTE Credit Card Recorder Solicitation Number: HQ0034-14-R-0150
General Information Document Type: Combined Solicitation/Synopsis Questions Due: 31 July 2014 at 1:00PM EDT Responses Due: 19 August 2014 at 11:00AM EDT Set Aside: Unrestricted Contracting Office Department of Defense, Washington Headquarter Services, Acquisition Directorate, Enterprise Office of the Secretary of Defense
Department of Defense (DOD) Office of the Inspector General Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) part 12, "Acquisition of Commercial Items," as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is being issued as a Request for Quote (RFQ). This combined synopsis/solicitation incorporates provisions and clauses are those in effect through Federal Acquisition Circular 2005-68 and DFARS change notice 20130626. Submission of written quotes must be in accordance with FAR 52.212-1, Instructions to Offerors, Commercial Items. Verbal offers will not be accepted. Partial awards will not be contemplated.
This solicitation is a request for quotations (RFQ). The DOD is requiring credit card recorders to support its' mission. Please see Attachment (SF 1449).
CLIN 0001 Credit card solid state recorder kit, Nagra CCR recorder (CCRDS-KIT-4GB) with docking station/charger (CCR-DS), or equal. Qty. 7 each Salient characteristics: A covert audio recording card that exactly or as close to exactly matches the form factor of a United States DoD Common Access Card (CAC) and be able to accept a printed overlay that is detailed enough to be able to pass visual inspection by a casual observer. 4GB internal memory or greater, 16bit, 24Khz PCM Linear Recorder Kit w/Docking Station. Be disguised by printing of specific art-work directly on to the card, or by means of removable peel-off labels that can be prepared in a normal laser printer and changed as required. Physical Dimensions-85 x 54 x 1.5 mm, 3¼ x 2 x 0.05 inches Weight-< 5 g.
CLIN 0002 Credit card solid state recorder, Nagra CCR-4GB or equal. Qty. 14 each Salient characteristics: A covert audio recording card that exactly or as close to exactly matches the form factor of a United States DoD Common Access Card (CAC) and be able to accept a printed overlay that is detailed enough to be able to pass visual inspection by a casual observer. 4GB internal memory or greater, 16bit, 24Khz PCM Linear Recorder. Be disguised by printing of specific art-work directly on to the card, or by means of removable peel-off labels that can be prepared in a normal laser printer and changed as required. Physical Dimensions-85 x 54 x 1.5 mm, 3¼ x 2 x 0.05 inches Weight-< 5 g. record at least 22 hours, minimum 30 hour battery life
CLIN 0003 Badge Holder for CCR Recorder Qty. 21 each Salient characteristics: Must accommodate CCR recorders quoted for CLIN 0001 & 0002
CLIN 0004 Adhesive Label Pack, box of 50 sheets Qty. 5 each Salient characteristics: Adhesive labels must be designed to fit the CCR recorders quoted in CLIN 0001 & 0002 exactly to align with the microphone opening, water resistant and can be used in all weather conditions, tear resistant and can be used in extreme internal or external conditions, suitable for color laser printer and color copier.
CLIN 0005 Cases Qty. 7 each Salient characteristics: Pelican cases or equal with custom insert, must hold one docking station, accessories and up to five (5) credit card recorders. Must protect the credit card recorder and must not void the manufacturers warranty.
FAR 52.212-2 Evaluation -- Commercial Items (Jan 1999)
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
(i) technical specifications of the items offered to meet the Government's requirement; (ii) price;
Technical is equal to price
(b) Options. N/A (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision)
The government intends to award a firm fixed price contract without discussions with respective vendors/quoters. The anticipated delivery schedule for this contract is 60 days after contract award.
The government also reserves the right to conduct discussions if deemed in its best interest. This procurement is being issued on an restricted basis. Only Small Business may respond. The North American Industry Classification System (NAICS) Code is 423410 - Photographic Equipment and Supplies Merchant Wholesalers and the size standard is 100 employees.
Mandatory Registrations: To be eligible to receive an award resulting from this RFQ, the apparent successful quoter must be registered in the System for Award Management (SAM) and registrations must be current. If your Representations and Certifications are not current, go to https://www.sam.gov/ to register and update your account. There will be no exceptions.
Point of Contact Andrea R. Mason, Contract Specialist DOD, WHS Email: firstname.lastname@example.org