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Information Institute Research Program

Solicitation Number: BAA-09-07-RIKA
Agency: Department of the Air Force
Office: Air Force Material Command
Location: AFRL/RIK - Rome
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Added: Feb 12, 2009 10:23 am

CFDA Number: 12.800


Research areas of interest include innovative approaches to basic and exploratory research projects in the area of information science and technology. Information science and technology areas of interest include but are not limited to the seven AFRL/RI Core Technical Competencies: Information Exploitation, Information Fusion & Understanding, Information Management, Advanced Computing Architectures, Cyber Operations, Command & Control, and Connectivity. Further information on these AFRL/RI Core Technical Competencies can be found at:

Efforts that will be performed as part of the Information Institute (II) Research Program are intended to be collaborative university efforts designed to provide AFRL/RI with leading edge research that can be applied to a variety of AFRL/RI & Air Force needs. Universities conducting research as part of the II are encouraged to work collaboratively with other institutions and to leverage on-going AFRL/RI research programs and activities.

Additionally, AFRL/RI has an active Historically Black Colleges and Universities and Minority Institutions Program. Hence, research proposals from HBCU/MI maybe funded from special funds that maybe set aside by the II Director.

Supplemental information regarding each of the seven research areas is available upon request by e-mail from:


Total funding for this BAA is approximately $4M. The anticipated funding to be obligated under this BAA is broken out by fiscal year as follows: FY 09 - $1M; FY 10 - $1M; FY 11 - $1M; FY 12 - $1M. Individual awards will not normally exceed thirty six (36) months with dollar amounts normally ranging between $50K to $300K per year. There is also the potential to make awards up to any dollar value. Awards for Historically Black Colleges and Universities and Minority Institutions Program set-aside research efforts are constrained by the the funding allocated. For FY 09, efforts will not exceed twelve (12) months and will range from $50K - $100K; with a portion of the research being performed at the Rome Research Site.
Awards of efforts as a result of this announcement will be in the form of contracts, grants or cooperative agreements depending upon the nature of the work proposed.


1. ELIGIBLE APPLICANTS: All potential applicants are eligible. Foreign or foreign-owned offerors are advised that their participation is subject to foreign disclosure review procedures. Foreign or foreign-owned offerors should immediately contact the contracting office focal point, Lynn G. White, Contracting Officer, telephone (315) 330-4996 or e-mail for information if they contemplate responding. The e-mail must reference the title and BAA 09-07-RIKA.

2. COST SHARING OR MATCHING: Cost sharing is not a requirement.


1. APPLICATION PACKAGE: THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION. WE ARE SOLICITING WHITE PAPERS ONLY. DO NOT SUBMIT A FORMAL PROPOSAL AT THIS TIME. Those white papers found to be consistent with the intent of this BAA may be invited to submit a technical and cost proposal, see Section VI of this announcement for further details.

For additional information, a copy of the AFRL/Rome Research Sites "Broad Agency Announcement (BAA): A Guide for Industry," April 2007, may be accessed at:

2. CONTENT AND FORM OF SUBMISSION: Offerors are required to submit 3 copies of a 3 to 5 page white paper summarizing their proposed approach/solution. The purpose of the white paper is to preclude unwarranted effort on the part of an offeror whose proposed work is not of interest to the Government. The white paper will be formatted as follows: Section A: Title, Period of Performance, Estimated Cost, Name/Address of Company, Technical and Contracting Points of Contact (phone, fax and email)(this section is NOT included in the page count); Section B: Task Objective; and Section C: Technical Summary and Proposed Deliverables. Multiple white papers within the purview of this announcement may be submitted by each offeror. If the offeror wishes to restrict its white papers/proposals, they must be marked with the restrictive language stated in FAR 15.609(a) and (b). All white papers/proposals shall be double spaced with a font no smaller than 12 pitch. In addition, respondents are requested to provide their Commercial and Government Entity (CAGE) number, their Dun & Bradstreet (D&B) Data Universal Numbering System (DUNS) number, a fax number, an e-mail address, and reference BAA 09-07-RIKA with their submission. All responses to this announcement must be addressed to the technical POC, as discussed in paragraph five of this section.

3. SUBMISSION DATES AND TIMES: It is recommended that white papers be received by the following dates to maximize the possibility of award: FY 09 by 1 Mar 09; FY 10 by 1 Mar 10; FY 11 by 1 Mar 11 and; FY 12 by 1 Mar 12. White papers will be accepted until 2pm Eastern time on 2 p.m. on 30 September 2012, but it is less likely that funding will be available in each respective fiscal year after the dates cited. FORMAL PROPOSALS ARE NOT BEING REQUESTED AT THIS TIME.

4. FUNDING RESTRICTIONS: The cost of preparing white papers/proposals in response to this announcement is not considered an allowable direct charge to any resulting contract or any other contract, but may be an allowable expense to the normal bid and proposal indirect cost specified in FAR 31.205-18. Incurring pre-award costs for ASSISTANCE INSTRUMENTS ONLY, are regulated by the DoD Grant and Agreements Regulations (DODGARS).

5. CLASSIFICATION GUIDANCE FOR WHITE PAPER SUBMISSIONS: AFRL/RIB will accept classified responses to this BAA when the classification is mandated by classification guidance provided by an Original Classification Authority of the U.S. Government, or when the proposer believes the work, if successful, would merit classification. Security classification guidance in the form of a DD Form 254 (DoD Contract Security Classification Specification) will not be provided at this time since AFRL is soliciting ideas only. Proposers that intend to include classified information or data in their white paper submission or who are unsure about the appropriate classification of their white papers should contact the technical point of contact listed in Section VII for guidance and direction in advance of preparation.

6. All Proposers should review the NATIONAL INDUSTRIAL SECURITY PROGRAM OPERATING MANUAL, (NISPOM), dated February 28, 2006 as it provides baseline standards for the protection of classified information and prescribes the requirements concerning Contractor Developed Information under paragraph 4-105. Defense Security Service (DSS) Site for the NISPOM is:

7. OTHER SUBMISSION REQUIREMENTS: DO NOT send white papers to the Contracting Officer.

All responses to this announcement must be addressed to ATTN: Frank Hoke, AFRL/RIB, 26 Electronic Parkway Rome, NY 13441-4514.

Electronic submission to will also be accepted.


1. CRITERIA: The following criteria, which are listed in descending order of importance, will be used to determine whether white papers and proposals submitted are consistent with the intent of this BAA and of interest to the Government: (1) The scientific and/or technical merits of the proposal; (2) The innovativeness of the proposed approach and/or techniques; and (3) The reasonableness and realism of proposed costs and fees, if any. No further evaluation criteria will be used in selecting white papers/proposals. Individual white paper/proposal evaluations will be evaluated against the evaluation criteria without regard to other white papers and proposals submitted under this BAA. White papers and proposals submitted will be evaluated as they are received.

2. REVIEW AND SELECTION PROCESS: The Air Force Research Laboratory's Information Directorate has contracted for various business and staff support services, some of which require contractors to obtain administrative access to proprietary information submitted by other contractors. Administrative access is defined as "handling or having physical control over information for the sole purpose of accomplishing the administrative functions specified in the administrative support contract, which do not require the review, reading, or comprehension of the content of the information on the part of non-technical professionals assigned to accomplish the specified administrative tasks." These contractors have signed general non-disclosure agreements and organizational conflict of interest statements. The required administrative access will be granted to non-technical professionals. Examples of the administrative tasks performed include: a. Assembling and organizing information for R&D case files; b. Accessing library files for use by government personnel; and c. Handling and administration of proposals, contracts, contract funding and queries. Any objection to administrative access must be in writing to the Contracting Officer and shall include a detailed statement of the basis for the objection.

The exclusive responsibility for evaluation remains with the Government with administrative assistance provided by JAG Technologies. Representatives of the foregoing firm who view the white papers and/or proposals will sign a non-disclosure agreement in order to highlight the sensitivity of the evaluation process and to protect any proprietary information within the proposals. If the offeror desires the cited firm be excluded from access to information contained in its white paper and/or proposal, offeror must so indicate in a letter of transmittal accompanying the document.


1. AWARD NOTICES: Those white papers found to be consistent with the intent of this BAA may be invited to submit a technical and cost proposal. Notification by email or letter will be sent by the technical POC. Such invitation does not assure that the submitting organization will be awarded a contract. Those white papers not selected to submit a proposal will be notified in the same manner. Prospective offerors are advised that only Contracting Officers are legally authorized to commit the Government.

All offerors submitting white papers will be contacted by the technical POC, referenced in Section VII of this announcement. Offerors can email the technical POC for status of their white paper/proposal no earlier than 45 days after proposal submission.


The offeror may be required to have, or have access to, a certified and Government-approved facility and or network resources to support work under this BAA. Data subject to export control constraints may be involved and only firms holding certification under the US/Canada Joint Certification Program (JCP) ( are allowed access to such data.

3. REPORTING: Once a proposal has been selected for award, offerors will be required to submit their reporting requirement through one of our web-based, reporting systems known as JIFFY or TFIMS. Prior to award, the offeror will be notified which reporting system they are to use, and will be given complete instructions regarding its use.


Questions of a technical nature shall be directed to the cognizant technical point of contact, as specified below:

TPOC: Frank Hoke
Telephone: (315) 330-3470

Questions of a contractual/business nature shall be directed to the cognizant contracting officer, as specified below:

Lynn White
Telephone (315) 330-4996

The email must reference the solicitation (BAA) number and title of the acquisition.

In accordance with AFFARS 5301.91, an Ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition announcement. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. AFFARS Clause 5352.201-9101 Ombudsman (Aug 2005) will be incorporated into all contracts awarded under this BAA. The AFRL Ombudsman is as follows:

Susan Hunter
Building 15, Room 225
1864 Fourth Street
Wright-Patterson AFB OH 45433-7130
FAX: (937) 225-5036; Comm: (937) 255-7754

All responsible organizations may submit a white paper which shall be considered.


AFRL/Information Directorate
26 Electronic Parkway
Rome, New York 13441-4514
Lynn G. White,
Contracting Officer
Phone: (315) 330-4996
Fax: (315) 330-8120