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Family Health History Tool Awareness and Screening Project

Solicitation Number: NHLBI-CSB-(HG)-2012-254-DLM
Agency: Department of Health and Human Services
Office: National Institutes of Health
Location: National Heart, Lung and Blood Institute, Rockledge Dr. Bethesda, MD
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Combined Synopsis/Solicitation
Added: Aug 16, 2012 2:32 pm


(ii) The solicitation number is NHLBI-CSB-(HG)-2012-254-DLM. The solicitation is being issued as a Request for Proposals (RFP).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-60, July 26, 2012.

(iv) The associated North American Industrial Classification System (NAICS) code for this procurement is 611310 with a business size standard of $7.0 million. This acquisition is being conducted in accordance with the procedures of Simplified Acquisition Procedures (Simplified Acquisition Threshold of $150,000.00) as set forth in FAR Part 13.

(v) Offerors must submit all questions concerning this solicitation in writing to or All questions must be received by 7:30 a.m. Eastern Time, August 30, 2012. All responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation on or before, August 20, 2012.



Family Health History Tool Awareness and Screening Project

1.0 Mission

The National Human Genome Research Institute (NHGRI) led the National Institutes of Health's (NIH) contribution to the International Human Genome Project, which had as its primary goal the sequencing of the human genome. This project was successfully completed in April 2003. Now, the NHGRI's mission has expanded to encompass a broad range of studies aimed at understanding the structure and function of the human genome and its role in health and disease.

To that end, the NHGRI supports the development of resources and technology that will accelerate genome research and its application to human health. A critical part of the NHGRI mission continues to be the study of the ethical, legal and social implications (ELSI) of genome research. The NHGRI also supports the training of investigators and the dissemination of genome information to the public and to health professionals.

The Education and Community Involvement Branch (ECIB) of the Office of Policy, Communication, and Education (OPCE) at the National Human Genome Research Institute leads the Institute's public education efforts. ECIB also advises the NHGRI director and senior staff on a broad range of issues regarding public education and community involvement. The branch initiates, develops, implements and evaluates education and community involvement programs to engage a broad range of the public in understanding genomics and its translation to health and society. The branch also acts as the liaison between the NHGRI and communities to further its mission, and it oversees programs and initiatives for minorities and special populations.

The Genomic Healthcare Branch (GHB) of the Office of Policy, Communication, and Education (OPCE) at the National Human Genome Research Institute was created to promote the effective integration of genomic discoveries into healthcare. The GHB works closely with other parts of the NHGRI, especially with other OPCE branches, to accomplish its work.

2.0 Background of the Project

Family health history can help individuals and their health care providers identify the risks for developing both common and rare conditions. NHGRI in conjunction with the Office of the U.S. Surgeon General initiated a family history awareness campaign in 2004 and promoted Thanksgiving annually as National Family History Day. NHGRI has subsequently supported a variety of family history related demonstration projects. In parallel with family health history outreach-related activities, the NIH held a State of the Science Conference "Family History and Improving Health" in 2009 ( This conference elaborated a number of research priorities for determining the value of using family history as a screening tool for the risk of common conditions in primary care.

NHGRI has led federal efforts to create freely available, consumer friendly tools for collection and sharing of family health history information. Currently, My Family Health Portrait (MFHP) is the most widely used, publicly accessible, standard-based family history tool in the United States Initial versions of the tool were created by the National Human Genome Research Institute (NHGRI) and other federal partners to support the U.S. Surgeon General's Family History Initiative. In 2009, an enhanced version of the tool was launched that offered potential interoperability with commercially available health information technology systems, and the code for this tool was also made available for any interested adoptees. The tool has been validated as a method for collecting family health history information for a variety of conditions. In early 2010, an enhanced version of the tool was launched that includes the capability for porting family history information to third party health information storage providers at the end user's discretion (e.g., Microsoft HealthVault). More recently risk assessment tools have been developed that work with MFHP, including modules for type2 diabetes and colorectal cancer. The type 2 diabetes risk algorithm is identical to that used by the risk tool available at the American Diabetes Association's web site ( ). The colorectal risk module is based on National Comprehensive Cancer Network and United States Preventive Services Task Force guidelines.

3.0 Objectives for Project

The objective of this project is to conduct a health care system based (community health centers) family health history awareness program and evaluation of the Surgeon General's Family History Tool and newly developed Colon Cancer or Diabetes Risk Family Health History Tool.

The NHGRI acknowledges the challenge of conducting a one-year community health awareness and evaluation project. However, success of similar short term programming has been demonstrated by previous community-based programs ( and It is thus vital for the offeror to show how this year-long period of performance can effectively be used. Proposals should outline how the organization will build on existing programs and relationships.

The objectives of the Family Health History Tool Awareness and Screening Project include:
• To work with at-risk adult patient population for diabetes or colon cancer using the beta version of the Surgeon General Risk Tool;
• To provide family history health awareness information to the community ;
• To evaluate the use of the selected disease risk tool (including barriers);
• To enhance health literacy and genetics education of participant population;
• To survey individuals using the family history tool for knowledge change (pre and post testing), satisfaction with the experience, and follow-up within the health care system;
• To survey health care providers regarding use and satisfaction with the tool, increase in patient screenings, and incorporation of family history tool results in the clinical care;
• To involve a target audience inclusive of minorities and special populations;
• To have ongoing collaboration with the NHGRI in the demonstration project development and
Implementation; and
• To complete an evaluation project report describing the details of the findings.

4.0 Scope of Project

Independently, and not as an agent of the Government, the selected organization (referred to as "Contractor") will furnish all the necessary services, qualified personnel, material, equipment, and facilities not otherwise provided by the Government, as needed to perform the specific tasks delineated below.

The selected organization will host, plan, develop, implement, and evaluate a family health history demonstration and awareness project. In doing such, the contractor will develop a comprehensive Demonstration Project report for public dissemination that outlines the overall process and results of the tool evaluation and screening data within the health care system.

Specific Tasks:


The Contractor shall provide and/or conduct a range of services and activities required to create a family health history awareness program and evaluation of the Surgeon General's Family History Tool and newly developed Colon Cancer or Diabetes Risk Family Health History Tool.

To accomplish these tasks the contractor shall:

• Establish a team of qualified professionals chosen to accomplish the specific tasks proposed by the proposal. Staff shall include a project manager who shall have primary responsibility for establishing the work team and carrying out all aspects of the proposal. The types of professionals will vary according the project scope. It is expected a typical team shall include professionals with formal training in clinical health (medicine, nursing, or genetic counseling), public health and or clinical or social research, and similar backgrounds. The qualifications and background experience of each team member shall be listed as part of the proposal.
• The specific tasks required to carry out the project and the hours required for each task must be delineated in each proposal.
• Previous or similar experience in community based demonstration, research or services projects is required and applicants should state in the proposal all previous or similar work of this kind.

The services and activities provided by the contractor shall include:

• Engaging a targeted population (disease risk, ethnic population) for the project. Proposal shall state number of participants proposed to participate in the project.
• Implementing the recruitment plan as described in the project proposal.
• Creating appropriate data collection (patient and provider) instruments for gathering both qualitative and quantitative data from the project.
• Developing, planning, and implementing the project within an existing health care system.
• Determining the format for data collection and data reporting.
Integrating family history data gathered into the electronic health care record of the system
• Determining what materials will be collected/created for the Demonstration Project and formatting these materials and results for formal written and oral presentations delineating the process, findings, results, and implications of the project.
• Providing the NHGRI with a final report of the community outreach activities and the Forum no later than three months after the last data collection activity.


During the period of performance, a representative from the selected organization shall communicate twice monthly with a representative from the NHGRI. This communication can take the form of a phone call or e-mail. The representative shall provide the NHGRI with regular updates on the progress of the activities identified above, as well as others that will be conducted as part of the development and implementation process of this project. The twice monthly communication will also serve as an opportunity for problem solving and strategizing throughout the collaboration, including the development and implementation phase. The organization's representative and an NHGRI representative will establish a schedule for the twice monthly communications.

Creation of the Report:

The Contractor shall secure the qualified personnel and resources needed to create the final report, which shall document the development, testing and implementation of appropriate measurement tools, collection of data, compilation of data, and analyses of data.

The Contractor shall provide the NHGRI with the final report no later than three months following the completion of the project's evaluation activities.

5.0 Deliverables:

• Fact sheets and other appropriate public education materials to support the project.
• A final report of the community outreach activities.

6.0 Government Responsibility:

• The Government does not plan on providing equipment or office space other than meeting areas when needed.

7.0 Period of Performance:

September 2012 - September 2013. The FOB Point is Destination.

8.0 Limited Use of Data

Performance of this effort may require the Contractor to access and use data and information proprietary to a Government agency or Government Contractor which is of such a nature that its dissemination or use, other than in performance of this effort, would be adverse to the interests of the Government and/or others.

The Contractor and/or Contractor personnel shall not divulge or release data or information developed or obtained in performance of this effort, until made public by the Government, except to authorized Government personnel or upon written approval of the Contracting Officer (CO). The Contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this effort. Nothing herein shall preclude the use of any data independently acquired by the Contractor, without such limitations, or prohibit an agreement at no cost to the Government between the contractor and the data owner which provides for greater rights to the Contractor.


All data, forms, codes, documentation, and other materials developed and used in performance of this Contract are properties of the Government. All data entered or manipulated during the life of the contract, as well as any special programs or other materials developed as a result of this contract, shall belong to the Government.

All data contained in verified and edited preliminary and final data files shall be delivered to NHGRI for its use in additional data analysis and project evaluation.



A. Technical Capability. The Instructor shall demonstrate the following capabilities:


The Contractor shall secure the qualified personnel needed to conduct the evaluation activities as described in their proposal. The Contractor shall obtain the appropriate approvals, if any, needed to conduct an evaluation including individuals participating in the community outreach. The Contractor shall carry out evaluation activities to measure each objective of the community outreach, including the development, testing and implementation of appropriate measurement tools, collection of data, compilation of data, analyses of data, and generation of an evaluation report.

The Contractor shall provide the NHGRI with a final evaluation report no later than three months following the last data collection activity.

Evaluation Criteria:

1. Appropriate professional staff (clinical, research and managerial) to conduct the project.
2. Appropriate clinical facilities to conduct the project.
3. Appropriate patient population to conduct the project (at risk patient population for colon cancer or diabetes).
4. Letter of support from any partnering groups to accomplish the project (e.g. community organizations, hospitals etc.).
5. Evidence of organization‘s leadership willingness to accept the demonstration project if awarded.

B. Past Performance: The offeror's past performance information will be evaluated subsequent to the technical evaluation. However, this evaluation will not be conducted on any offeror whose proposal is determined to be technically unacceptable.

The evaluation will be based on information obtained from references provided by the offeror, other relevant past performance information obtained from other sources known to the Government, and any information supplied by the offeror concerning problems encountered on the identified contracts and corrective action taken.

The government will assess the relative risks associated with each offeror. Performance risks are those associated with an offeror's likelihood of success in performing the acquisition requirements as indicated by that offeror's record of past performance.

The assessment of performance risk is not intended to be a product of a mechanical or mathematical analysis of an offeror's performance on a list of contracts but rather the product of subjective judgment by the Government after it considers relevant information.

When assessing performance risks, the Government will focus on the past performance of the offeror as it relates to all acquisition requirements, such as the offeror's record of performing according to specifications, including standards of good workmanship; the offeror's record of controlling and forecasting costs; the offeror's adherence to contract schedules, including the administrative aspects of performance; the offeror's reputation for reasonable and cooperative behavior and commitment to customer satisfaction; and generally, the offeror's business-like concern for the interest of the customer.

The Government will consider the currency and relevance of the information, source of the information, context of the data, and general trends in the offeror's performance.

The lack of a relevant performance record may result in an unknown performance risk assessment, which will neither be used to the advantage nor disadvantage of the offeror.

C. Price: An evaluation of the offeror's price proposal will be made to determine if proposed prices are realistic for the work to be performed, reflect a clear understanding of the requirements, and are consistent with the technical proposal. Reasonableness determinations will be made by determining if competition exists, by comparing proposed prices with established commercial or GSA price schedules (if applicable), and/or by comparing proposed prices with the Independent Government Cost Estimate (IGCE).

(viii) In accordance with FAR Clause 52.212-3, Offeror Representations and Certifications - Commercial Items, offerors must complete annual representations and certifications on-line at

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:


52.213-4: Terms and Conditions--Simplified Acquisitions (Other Than Commercial Items)

The offeror may provide information on problems encountered on the identified contracts and the offeror's corrective actions.

The Government is not required to contact all references provided by the offeror. Also, references other than those identified by the offeror may be contacted by the Government to obtain additional information that will be used in the evaluation of the offeror's past performance.

C. Evaluation Factor C. Price: Provide a firm-fixed price for the base year.

Offerors shall submit their proposals no later than 7:30 a.m. Eastern Standard Time (EST) on August 30, 2012.

The proposal must reference the RFP Number: NHLBI-CSB-(HG)-2012-254-DLM. All responsible offerors may submit a proposal, which if timely received, shall be considered by the agency.

Proposals can be emailed to the Contracting Specialist, Dorothy Maxwell at or; Quotations shall not be deemed received by the Government until the quotation is entered into the e-mail address inbox set forth above. Faxed proposals will NOT be accepted.

(ix) Offerors' proposals shall not be deemed received by the Government until the proposal is entered into the e-mail address inbox set forth above.


Office of Acquisitions
6701 Rockledge Dr RKL2/6100 MSC 7902
Bethesda, Maryland 20892-7902
Bethesda, Maryland 20892
United States
Dorothy Maxwell
Phone: 301-435-0352
Fax: 301-480-3345