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Solicitation Number: NMAN6000-9-11429
Agency: Department of Commerce
Office: National Oceanic and Atmospheric Administration (NOAA)
Location: Eastern Region Acquisition Division-KC
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Combined Synopsis/Solicitation
Added: Jul 24, 2009 12:50 pm

This is the public notice for acquisitions over $10,000.00.

This is a combined synopsis/solicitation for commercial items prepared and processed in accordance with the Federal Acquisition Regulations (FAR) Part 12.6 as supplemented with additional information included in this announcement. This is a solicitation from the United States Department of Commerce (DOC), National Oceanic and Atmospheric Administration (NOAA), Aircraft Operations Center (AOC), MacDill AFB, FL. The requirements are to complete phase 1 and phase 2 inspections on a Government owned Hawker Beechcraft King Air 350ER aircraft (Registration No. N68RF, Serial No. FM21) in accordance with manufacturer's maintenance manual and the statement of work. The King Air aircraft is based at AOC, MacDill AFB, FL. This notice constitutes the only Request for Quote (RFQ). Written offers are being requested. A hardcopy written RFQ will not be issued.

DOC, CASC requires that all contractors doing business with this office be registered with the Central Contractor Registry (CCR). No award can be made to a company not registered in CCR. For additional information and to register in CCR, please access the following web site: In order to register, all firms must have a Dunn & Bradstreet Number. A Dunn & Bradstreet number may be acquired free of charge by contacting Dunn & Bradstreet on-line at or by phone at (800) 333-0505. Contractors should submit their Certification and Representations thru the on-line Business Partner Network (BPN). The BPN is the single source for vendor data for the Federal Government. Contractors are encouraged to go on-line at to complete its representations and certifications.

This notice is hereby issued as RFQ No.NMAN6000-9-11429. This RFQ and the following incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC)-35.


The FAR (52) and CAR (1352) clauses incorporated into this acquisition are:
52.212-1 Instructions to Offerors - Commercial Items (JUN 2008)
52.212-3 Offeror Representations and Certifications Commercial Items (JUL 2009)
52.212-4 Contract Terms and Conditions Commercial Items (FEB 2007),
52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (JUN 2009) Section (b) (8i), (19), (20), (21), (22), (23), (24), (31), (34), (39); Section (c) (1) and (2) Aircraft Mechanic $33.50/hr
52.247-29 F.O.B. Origin (JUN 1988),
52.216-31 Time & Material/Labor Hour Proposal Requirements-Commercial Item Acquisition (FEB 2007),
1352.201-71 Contracting Officer's Representative (COR) (FEB 2005)
1352.228-70 Insurance Coverage (MAR 2000) (delete reference to 52.228-5 within the clause),
1352.228-72 Deductibles under Required Insurance Coverage (MAR 2000)
1352.233-70 Harmless from Liability (MAR 2000)
1352.201-70 Contracting Officer's Authority (MAR 2000)
1352.252-70 Regulatory Notice (MAR 2000)

FAR clauses and provisions are available on the internet website:

CAR clauses and provisions are available on the internet website:


A.1. Background

The National Oceanic and Atmospheric Administration Aircraft Operations Center (NOAA AOC) owns/operates a Hawker-Beechcraft King Air 350ER: serial number FM21; FAA registration N68RF. As its primary mission, the aircraft supports the NOAA National Ocean Service Remote Sensing Division located in Silver Spring, MD. The AOC at MacDill AFB, FL manages the aircraft which is primarily operated throughout the United States including occasional trips to Alaska, Hawaii, and other U.S. territories.

NOAA N68RF shall require Phase 1 and Phase 2 inspections to be conducted during the initial manufacturer's production warranty. NOAA N68RF is equipped with Collins Pro-line 21 Avionics Package plus camera port & cargo door modifications. The aircraft began NOAA service on May 15, 2009 and is expected to be fully mission capable by August 1, 2009.

A.2. PHASE 1 AND 2 INSPECTIONS (CLINs 0001 and 0002)

The contractor shall provide all labor, materials, equipment, special tools and facilities to comply with the manufacturer's Phase 1 and Phase 2 inspections as per Chapter 5 of the Manufacturer's Maintenance Manual and repair any additional aircraft discrepancies when it arrives at the contractor's facility. Because this aircraft is new, a manufacturer's warranty still exists. The contractor shall coordinate all warranty repairs with Hawker Beechcraft Corporation. Specialized maintenance and repairs may be subcontracted; however, NOAA AOC reserves the right to approve or disapprove the subcontractor.

The Government shall be responsible for scheduling all work against this contract. Once the aircraft arrives at the contractor's facility, no work shall begin until the Contracting Officer's Representative (COR) has given proper approval. Only the work that is requested by the Contracting Officer (CO) will be accomplished. Any additional work or discrepancies must have prior approval from the CO. As soon as possible, the contractor shall provide a list of discrepancies/inspection report, condition on all major components, outstanding service bulletins and airworthiness directives requiring compliance, and any recommendations (if applicable) for maintenance that would prevent future failures.

The contractor will be responsible for all Federal Aviation Administration (FAA) and AOC required documentation to include but not be limited to approval for return to service. The contractor shall have direct access to the AOC maintenance tracking system and comply with all requirements of that system.

For planning purposes all hours-based inspection requirements should be estimated assuming the aircraft flies approximately 500-700 hours per year.

b) OVER AND ABOVE (CLIN 0003). The Contractor is responsible for documenting and reporting all discrepancies that are found during inspections that are not a part of a complete routine Hawker Beechcraft phase 1and 2 inspections. Any part or component that has not reached its recommended service life, but fails inspection and needs to be replaced and is not included in a routine phase inspection is considered over and above.
The discrepancy report must include (as a minimum):
-Description of each discrepancy found;
-Number of person-hours per discipline required to complete each discrepancy;
-Hourly rate for personnel performing the work;
-Parts cost less the percentage discount, if any;
-Total dollar amount for each discrepancy; and
-Total dollar amount for the complete list of discrepancies.
The COR will be responsible for reviewing the list of discrepancies and making a recommendation to the Contracting Officer, to either accept or decline the Contractor's proposal. The Contractor shall not proceed with correcting any discrepancies without prior approval from the COR. Funds for these services will be specified at the time of award and included in contract line item number (CLIN) 0003. The dollar amount stated in the schedule for CLIN 0003 will represent an estimated total, not- to- exceed amount, to cover charges for over and above items. The Government will pay invoices for over and above items out of the funds allocated and authorized on CLIN 0003. This paragraph applies only to CLIN 0003. It is not possible prior to contract award to accurately estimate the extent and duration of work or to anticipate costs for CLIN 0003 with any reasonable degree of confidence. Therefore, time and materials provides for acquiring these services on the basis of direct labor hours and cost of materials. Direct labor hours are at specified fixed hourly rates that include wages, overhead, general and administrative expenses, and profit. Cost of materials includes parts and appropriate material handling costs. The price to be paid for material shall be based on an established catalog or list price in effect when material or other product is furnished, less all applicable discounts to the Government. In no event shall the price exceed the contractor's sales price to its most favored customer for the same item in like quantity, or the current market price, whichever is lower.

c) PARTS AND WARRANTY: The contractor shall provide all replacement parts, materials and consumables. However, the Government reserves the right to provide the same, if advantageous, at any time during the contract. The Government will make the final determination on whether new, overhauled, or serviceable parts will be installed in the aircraft. All items are to be provided by the contractor in new condition and shall be properly tagged in conformance with FAA regulations. Parts or components in an "as removed" status will not be installed on the aircraft. Any part or component that has not reached its recommended service life but fails inspection and needs to be replaced will be treated as an "Over and Above" item. Original Equipment Manufacturer (OEM) and Part Manufacturing Authority (PMA) parts will be acceptable at any time. The contractor will obtain instruction regarding the disposition of non-exchangeable items from the COR. Parts and material furnished during all inspections and repairs will be warranted to be free from defects and workmanship for a period of one year of service or 500 flight hours whichever occurs first, from the date of Government acceptance.

d) DELIVERY REQUIREMENTS: The aircraft will be flown to the contractor's facility by a Government flight crew. The COR or the flight crew will notify the Contractor as soon as the need for the Phase Inspections, and/or repair has been identified. Based on current projections, Phase 1will be due September 15, 2009 and Phase 2 by January 15, 2010. Phase inspections and all repairs should be conducted as expeditiously as possible so as to minimize aircraft out of service time. The aircraft should be returned to service within two weeks of induction into phase inspection/maintenance. If possible, all scheduled events and required services will be brought to the contractor's attention.

e) INSURANCE. The contractor shall at its own expense, provide and maintain liability and hull insurance of not less than $10,000,000.00 to replace the aircraft being inspected or repaired in the event the property should be damaged or lost during inspection or repair. Contractor shall provide the Contracting Officer written documentation that the required insurance has been obtained. The policies evidencing the required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective:
1. For such a period as the laws of the State or Providence in which this work is to be performed prescribe and,
2. Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

f) SUBMITTAL OF INVOICES. The contractor shall submit invoices to: USDOC/NOAA/AOC, P.O. Box 6829, MacDill AFB, FL 33608-0829 attention Tim Gallagher, COR. All invoices will be reviewed by the COR to determine if the Government is properly billed for services provided. Partial invoices will only be processed after COR and CO acceptance and approval.

g) CONTACT: AOC, LCDR Tim Gallagher, Tel. No. 813-828-3310 x3132

PRICE/QUOTE: This is an order for commercial services. The line item(s) will be quoted and completed in accordance with the terms and conditions and specifications specified herein including standard commercial warranty for all work and parts. The Department of Labor Service Act Wage Determination for the area in which the work is to be completed shall be applicable. Offerors can obtain wage determinations for their area by accessing the following website: Prices quoted for contract line item number 0001 shall be firm-fixed-price inclusive of all costs. CLIN 0002 is on a time-and-materials basis.

LINE ITEM 0001: Complete PHASE 1 Inspection for a Hawker Beechcraft King Air 350ER aircraft in accordance with manufacturer's maintenance manual and statement of work. This includes providing a separate discrepancy report for each item needing repair. This CLIN is on a fixed price basis.

One (1) JOB  $___________

Delivery: Average time of completion for Phase 1 after aircraft induction____________

LINE ITEM 0002: Complete PHASE 2 Inspection for a Hawker Beechcraft King Air 350ER aircraft in accordance with manufacturer's maintenance manual and statement of work. This includes providing a separate discrepancy report for each item needing repair. This CLIN is on a fixed price basis.

One (1) JOB $___________

Delivery: Average time of completion for Phase 2 after aircraft induction____________

LINE ITEM 0003: Over and Above repairs including parts and labor. This CLIN is on a time and materials basis. Contractor exceeds the amount determined at time of award at its own risk.


LOADED LABOR RATE PER HOUR (regular rate)$_______________
LOADED LABOR RATE PER HOUR (overtime rate)$______________
PARTS DISCOUNT OFF LIST PRICE: ____________________

Signed and dated quotes must be submitted. Quotes must be received on or before close of business August 12, 2009. Quotes may be faxed to 816-274-6951 Attn: Ron Anielak or e-mailed to Quotes submitted in response to this notice must include the following in order to be considered responsive to this request:
1. A completed copy of the provisions contained in FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (annual certification may be made at and so stated with your quote),
2. Proof of Insurance in the amount required,
3. Copy of offered warranty
4. Provide copy of documentation to show it is certified as a FAA Repair Station for Hawker Beechcraft King Air 350ER or Hawker Beechcraft Service Center
5. Past Performance References (no more than 3), and
6. Pricing Information and completion time of Phase 1 and 2 inspections.

The evaluation of quotes will be conducted as a commercial item acquisition in accordance with FAR Part 12. The evaluation of quotes shall be based on the offerors responsiveness to the items listed, offerors price proposal, and the offerors ability to exhibit an understanding of the requirements included in this RFQ and the following technical evaluation factors: 1) location of contractors facility or facilities. Contractor facility must be located within CONUS. Multiple locations will be considered more favorable in the evaluation. Proximity of the repair facility or facilities to a major airport will also be considered; 2) past performance to include phone numbers and points of contact and related experience which demonstrates offeror has maintained or repaired the same model aircraft within the past month and has performed a Phase 1 thru 4 and hot section inspection within the past three months; 3) number of work shifts in a 24 hour day (non-overtime); 4) familiarity with and ability to provide avionics support for Collins Pro-Line 21 Avionics system; and 5) structural repair capabilities including availability of engineering and sheet metal on staff. Price is less important than other non-cost items. The Government will award the purchase order to the contractor that is the best value for the work in a manageable location that meets scheduling needs. All responsible offerors may submit a response to this notice that will be considered by the agency.

601 East 12th Street, Room 1756
Kansas City, Missouri 64106
United States
Contractor facility

United States
Ronald F Anielak,
Contract Administrator
Phone: 816-426-2115
Fax: 816-274-6951
Donita S. McCullough,
Supervisory Contract Specialist
Phone: (816)426-7400
Fax: (816) 426-5067