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OMB A-123 USDA Internal Control Support

Solicitation Number: AG-3151-S-10-0010
Agency: Department of Agriculture
Office: Farm Service Agency
Location: Acquisition Management Division, Contracts Operations Branch
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AG-3151-S-10-0010
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Combined Synopsis/Solicitation
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Added: Mar 23, 2010 2:53 pm
This is a combined synopsis/solicitation for commercial items (services) prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This combined synopsis/solicitation constitutes the only solicitation upon which proposals are being requested.



Request for Proposals AG-3151-S-10-0010 communicates the Government’s requirement to prospective contractors and solicits proposals for a competitive acquisition as follows:



This acquisition is 100% set-aside for SBA 8(a) Program participants, NAICS Code: 541211, Size Standard: $8.5.



The objective of this acquisition is to obtain contractor support for the U.S, Department of Agriculture (USDA) to establish, maintain and report on internal controls. Contractor support includes providing expert guidance and assistance implementing Federal Internal Control requirements prescribed by the Federal Managers Financial Integrity Act of 1982 (FMFIA), Federal Information Security Management Act of 2002 (FISMA), the Federal Financial Management Improvement Act of 1996 (FFMIA) and other related legislation and forming a strategy to meet the requirements stated in these acts.

Based on the requirements of FMFIA, FISMA, and FFMIA and in order to meet these requirements as directed by OMB Circular, A-123, all participating firms must be a Certified Public Accountant (CPA) firm and key project personnel, Partners/Directors, Managers, Seniors, and Team Leaders, must be certified public accountants and/or nationally certified information systems auditors and/or nationally certified government financial managers and/or nationally certified internal auditors to ensure compliance with FMFIA, FISMA, and FFMIA.



The Government anticipates the award of a Firm Fixed Price contract resulting from this solicitation. The anticipated terms and conditions that will apply to the contract are set forth in the attached Solicitation. This contract will be awarded for a period that runs from time of award through July 30, 2010.



Offerors proposals must include all of the information requested in the attached Solicitation:



Mandatory Information to Be Submitted with Proposal:



To be considered for award, the Offeror shall submit a written proposal in accordance with the instructions included in the attached solicitation. THE OFFEROR IS EXPECTED TO EXAMINE THE ENTIRE RFP DOCUMENT AND ENSURE THAT THE PROPOSAL IS THE OFFEROR’S COMPLETE AND BEST EFFORT UPON SUBMISSION. ANY EXCEPTIONS TO THE TECHNICAL AND PRICING REQUIREMENTS SHOULD BE NOTED AND BOLDED WITH YOUR PROPOSAL SUBMISSION. As award may be made without discussions, Offerors are not to expect or assume that opportunities to address any deficiencies, such as incomplete information, will be given.



At the Government‘s discretion, award may be made without discussions. Therefore, the initial offer should contain the Offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if determined by the Contracting Officer to be necessary. If award is made without conducting discussions, Offerors may be given the opportunity to clarify certain aspects of quotations or to resolve minor or clerical errors. Discussions may be needed if significant questions which may affect the award decision arise during evaluation.



Evaluation of Proposals and Award Determination



Evaluation Factors



In accordance with FAR Part 19.8, the Government shall use the following evaluation factors in determining the Best Value to the Government. In evaluating these factors, non-price factors are more important than price.



1. Technical Evaluation of the RFP Requirements

2. Past Performance and Proven Track Record

3. Price Evaluation



Technical Evaluation



Technical evaluation criteria are more important than price and the three technical factors listed are of equal importance for evaluation purposes.



1. The Government will evaluate the offeror’s understanding of the requirements:



• Offeror should demonstrate their understanding of Federal Internal Control requirements associated with FMFIA, FFMIA, and FISMA.

• Approach to services to assess, document, test and report on internal controls over financial reporting. Furthermore, the Contractor must demonstrate an expert level of project administration as identified in the Performance Work Statement.

• Offeror should demonstrate their understanding of Federal Internal Control requirements and A-123 Appendix A methodology, i.e., risk-based approach, material key controls, sustainable compliance process, use of technology.

• Offeror’s understanding and ability will facilitate the offeror’s ability to complete the required tasks within the required timeframe and the quality of work provided by the offeror.



2. Knowledge



• The Government will evaluate the offeror’s knowledge internal controls related to financial reporting.

• Knowledge of business processes, programs and information technology environment.

• Knowledge of the internal controls related to financial reporting as demonstrated by successful contractual efforts on important projects within the agencies.

• Demonstrated experience with a similar organization demonstrates knowledge of financial reporting internal controls in a complex, multi-location, large organization will result in a higher evaluation.



3. Key Personnel (Resumes)/Staffing



• Using the number of pages as requested in the RFP, the offeror shall submit resumes as identified by the offeror.

• Proposed key personnel demonstrate the appropriate experience to successfully perform the tasks identified.

• All employees must meet minimum security requirements.

• The Government will review the proposed resumes and staffing plan to evaluate the offeror’s ability to stand up the effort with the appropriate people within the requirement timeline and successfully complete the project within the identified period of performance.



Past Performance and Proven Track Record



• The proposal shall demonstrate that the offeror has a solid, proven track record with demonstrated results as well as proven past performance in the areas outlined in the Performance Work Statement.

• The offeror must demonstrate past performance for at least one but no more than three, projects similar in scope and size.

• The Government will evaluate the offeror’s track record for proof of quality and timeliness of previous efforts.

• An offeror with proven experience, demonstrated results and positive references from clients will receive a more favorable evaluation.



Price



Basis for Award



Award will be made to the Offeror whose offer provides the best value to the Government, all evaluation factors considered. The Government may make award without discussion, as determined by the Government.



Options. Options are not applicable to this requirement.



Questions and Answers:



Any questions concerning this RFP shall be submitted to the Contract Support via email to:



Jeffrey.Mcrae@wdc.usda.gov



Questions must be received by 3:00 pm Eastern Standard Time (EST) on March 29, 2010.



At the Governments discretion, questions and answers will be consolidated, summarized and provided to all prospective offerors by posting the Governments responses on FedBizOpps.



Instructions for responses:



Proposals submitted in response to this RFP shall be formatted in accordance with the instructions provided in this section. Vendors shall furnish proposals in electronic and paper versions. The electronic version shall be submitted with the hard copy on two separated CD’s identified as Price Proposal and Technical Proposal. Paper proposals shall be separately bound volumes in the quantities specified below. Proposals will be limited to 50 pages which include the 5 pages allowed for the staffing plan. The pages allowed for resumes are separate from the 50 page limitations for the proposals. Proposals exceeding the number of pages will be removed from consideration.



Technical Volume (Original plus 3 copies)

Price Volume (Original plus 3 copies)



Electronic and Paper versions of the Offeror’s proposal shall be submitted to Jeffrey.Mcrae@wdc.usda.gov by 1:00 pm Eastern Standard Time (EST) on Wednesday, April 7, 2010. or delivered to address provided as follows:



Jeffrey McRae

USDA, Farm Service Agency

Policy and Oversight Branch

1280 Maryland Ave SW/Suite 580A

Washington, DC 20024



This request for proposal does not commit the Government to pay any costs incurred in the submission of any proposal or in making necessary studies for the preparation thereof. Nor does it commit the Government to procure or contract for said services. The Contracting Officer is the only individual who can commit the Government to the expenditure of public funds in connection with this proposed procurement



Contracting Office Address:

1280 Maryland Avenue, SW

Suite 580-A

Washington, DC 20024



Contracting Officer:

Ora L. Bethea

Ora.Bethea@wdc.usda.gov

Phone: (202) 720-7349



Contractor Support:

Jeffrey McRae

Jeffrey.McRae@wdc.usda.gov

Phone: (202) 690-4030



Primary Point of Contact.:

Jeffrey McRae

Secondary Point of Contact:

Ora L. Bethea





Contracting Office Address:

1280 Maryland Avenue, SW

Portals Bldg., Room 508A

Washington, District of Columbia 20250-0567



Please consult the list of document viewers if you cannot open a file.

Solicitation Dated 8 March 2010

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
Solicitation Dated 8 March 2010
Posted Date:
March 23, 2010
Description: This is the pdf version of Solicitation Package AG-3151-S-10-0010 for OMB A-123 Internal Control Support dated 8 March 2010.

Questions & Answers

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
Questions & Answers
Posted Date:
April 2, 2010
Description: Questions & Answers for Solicitation AG-3151-S-10-0010
:
1280 Maryland Avenue, SW
Portals Bldg., Room 508A
Washington, District of Columbia 20250-0567
:
USDA Farm Service Agency
USDA/FSA/OBF/FMD/FSC/ICPO
6501 Beacon Drive
Kansas City, Missouri 64141
United States
:
Jeffrey McRae,
Contract Specialist
Phone: 202-690-4030
Fax: 202-690-0689
:
Ora L. Bethea,
Contracting Officer
Phone: 202-720-7349
Fax: 202-690-0689