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Added: Jul 03, 2013 4:43 pmCOMBINED SYNOPSIS/SOLICITATION
CHANNEL ISLANDS NATIONAL MARINE SANCTUARY (CINMS) REQUIRES PLANNING AND OPERATIONAL SUPPORT FOR RECENTLY ACQUIRED PUMA UNMANNED AIRCRAFT SYSTEMS (UAS) TO COORDINATE PROJECTS FOR THE OFFICE OF NATIONAL MARINE SANCTUARIES (ONMS).
(I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
(II) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number NCND6021-13-00932SRG.
(III) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-68.
(IV) This solicitation is being issued as a Total Small Business Set-Aside. The associated NAICS code is 541620. The small business size standard is $14.0 MILLION.
(V) This combined solicitation/synopsis is for purchase of the following commercial services:
CLIN 0001A TRAVEL - GOVERNMENT TO PROVIDE DIRECTIONS AT TIME OF NEED WILL PROVIDE ESTIMATED COST AT TIME OF AWARD.
CLIN 1001 - OPTION PERIOD ONE 09/01/2013 - 08/31/2014 - HOURLY LABOR RATES tiny_mce_marker__________ PER MONTH EXTENDED FOR YEAR tiny_mce_marker__________
CLIN 1001A TRAVEL - GOVERNMENT TO PROVIDE DIRECTIONS AT TIME OF NEED WILL PROVIDE ESTIMATED COST AT TIME OF AWARD.
CLIN 2001 - OPTION PERIOD TWO 01/01/2014 - 12/31/2014 - HOURLY LABOR RATES tiny_mce_marker__________ PER MONTH EXTENDED FOR YEAR tiny_mce_marker__________
CLIN 2001A TRAVEL - GOVERNMENT TO PROVIDE DIRECTIONS AT TIME OF NEED WILL PROVIDE ESTIMATED COST AT TIME OF AWARD.
CLIN 3001 - OPTION PERIOD THREE 04/01/2014 - 03/31/2015 - HOURLY LABOR RATES tiny_mce_marker__________ PER MONTH EXTENDED FOR YEAR tiny_mce_marker__________
CLIN 3001A TRAVEL - GOVERNMENT TO PROVIDE DIRECTIONS AT TIME OF NEED WILL PROVIDE ESTIMATED COST AT TIME OF AWARD.
(VI) Description of requirements is as follows:
(VII) Period of performance shall be:
(VIII) FAR 52.212-1, Instructions to Offerors -- Commercial Items (FEB 2012), applies to this acquisition.
Inquiries (Apr 2010). Offerors must submit all questions concerning this solicitation in writing to Suzanne Romberg-Garrett either through email firstname.lastname@example.org or faxed at 303-497-3163 no later than 4:00 p.m. MST, July 12, 2013.
NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.
(IX) FAR 52.212-2, Evaluation - Commercial Items (Jan 1999), applies to this acquisition. Offers will be evaluated based on price and the factors set forth in paragraph (a), and award will be made to the firm offering the best value to the Government. Paragraph (a) is hereby completed as follows: The Government intends to award a firm-fixed price purchase order on an all or none basis. Evaluation will be based on the following requirements listed in the scope below, and including, but not limited to the following:
Offers shall be evaluated on the basis of technical factors and price analysis to determine the best value for the government with the combined technical factors being more important than price.
- Certifications (all of the following are required)
3. Knowledge, Skills, and Abilities (KSA's): Proficiency with the following aviation operations, equipment, and logistics is required.
4. Additional Requirements
- Detailed local knowledge of the five northern Channel Islands, including Santa Barbara, Anacapa, Santa Cruz, Santa Rosa, and San Miguel Islands; local knowledge of the Santa Barbara Channel, including common air traffic patterns.
- Familiarity with local agencies and organizations with whom CINMS frequently Works, including Channel Islands National Park, United States Coast Guard, United States Geological Survey, California Department of Fish and Game, University of California-Santa Barbara (multiple departments), local non-profit organizations and non-government organizations, and local high schools, colleges, museums, societies, aquaria, etc.
- Familiarity with ONMS aviation operations and surrounding military airspace especially Hawaii and the Florida Keys.
- Previous experience operating vessels and aircraft for CINMS is greatly desired.
- PERSONNEL REQUIREMENTS
o The contractor will need a valid California driver's license. It is anticipated that this contract will require an average of 10-20 hours per week. Some travel and work on evenings and weekends will be necessary. No overtime pay is authorized.
The offeror shall complete the annual representations and certifications electronically in System for Award Management at https://www.sam.gov/portal/public/SAM/.
(XI) The clause at FAR 52.212-4, Contract Terms and Conditions - Commercial Items (JUNE 2013), applies to this acquisition.
The following additional FAR terms and conditions apply:
52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)
52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)
System for Award Management Registration (September 2012) (DEVIATION)
Providing Accelerated Payment to Small Business Subcontractors (August 2012) (DEVIATION)
(a) Upon receipt of accelerated payments from the Government, the contractor is required to make accelerated payments to small business subcontractors to the maximum extent practicable after receipt of a proper invoice and all proper documentation from the small business subcontractor.
(b) Include the substance of this clause, including paragraph (b), in all subcontracts with small business concerns.
(c) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act.
Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction Under Any Federal Law (Class Deviation) (March 2012)
(1) In accordance with Sections 543 and 544 of Public Law 112-55 Commerce, Justice, Science, and Related Agencies Appropriations Act 2012, Title V (General Provisions) and the FY2013 Continuing Appropriations Resolution
(a) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.
(b) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the
(2) The Offeror represents that, as of the date of this offer-
(a) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.
(b) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreements with the authority responsible for collecting the tax liability.
1352.201-70, Contracting Officer's Authority (Apr. 2010). The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract, and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer. In the event the contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.
1352.209-73, Compliance With the Laws (APRIL 2010)
(g) Waiver. The parties recognize that this clause has potential effects which will survive the performance of this contract and that it is impossible to foresee each circumstance to which it might be applied in the future. Accordingly, the contractor may at any time seek a waiver from the Head of the Contracting Activity by submitting such waiver request to the Contracting Officer, including a full written description of the requested waiver and the reasons in support thereof.
1352.233-70, Agency Protests (APRIL 2010)
(a) Agency protests filed with the agency Protest Decision Authority shall be sent to the following address:
1352.233-71, GAO and Court of Federal Claims protests (APRIL 2010)
(a) A protest may be filed with either the Government Accountability Office (GAO) or the Court of Federal Claims unless an agency protest has been filed.
U.S. Department of Commerce
(End of clause)
1352.237-71, Security processing requirements-low risk contracts. Security Processing Requirements-Low Risk Contracts (APR 2010) (a) Investigative Requirements for Low Risk Contracts. All contractor (and subcontractor) personnel proposed to be employed under a Low Risk contract shall undergo security processing by the Department's Office of Security before being eligible to work on the premises of any Department of Commerce owned, leased, or controlled facility in the United States or overseas, or to obtain access to a Department of Commerce IT system. All Department of Commerce security processing pertinent to this contract will be conducted at no cost to the contractor.
(XV) Quotes are required to be received in the contracting office no later than 4 P.M. Mountain Standard Time on July 17, 2013. Please make sure you get an acknowledgement via email that your quote has been received. All quotes must be faxed or emailed to the attention of Suzanne Romberg-Garrett and Doris.email@example.com. The fax number is (303) 497-3163 and the email address is Suzanne.Garrett@noaa.gov.
REQUESTOR CONTACT INFORMATION:
VENDOR CONTACT INFORMATION:
Channel Islands National Marine Sanctuary
Channel Islands National Marine Sanctuary (CINMS) requires planning and operational support for recently acquired PUMA Unmanned Aircraft Systems (UAS) to coordinate projects for the Office of National Marine Sanctuaries (ONMS). CINMS is responsible for leading UAS integration for ONMS and implementing a five year plan as described by the National Oceanic and Atmospheric Administration (NOAA) UAS Program. UAS technology is relatively new to NOAA and ONMS and the regulatory and operational environment is rapidly evolving. To maximize productivity of these systems, additional aviation and UAS support and experience must be contracted while NOAA develops internal expertise and qualified mission coordinators.
The contractor shall be responsible for supporting the development and implementation of the short term ONMS UAS plan and providing logistical support for conducting UAS and manned aircraft missions across the program.
KEY TASKS AND RESPONSIBILITIES
Maintain currency on all required certifications.
BASE PERIOD: 8/1/13 - 10/30/14
• Provide logistical support and operational support for PUMA UAS operational risk management, operations plan development, operational flight and data collection, and operational survey missions across ONMS field sites. Puma UAS missions are currently scheduled at the following national marine sanctuary sites: Channel Islands National Marine Sanctuary, Papahanaumokuakea Marine National Monument Midway, Florida Keys National Marine Sanctuary, and Olympic Coast National Marine Sanctuary.
• Provide airspace access support for scheduling Special Use Airspace and Certificate of Authorization (COA) development as required.
• Provide on-scene communications by a Federal Aviation Administration (FAA) licensed pilot for ONMS UAS operations
OPTION 1 (SUBJECT TO THE AVAILABILITY OF FUNDS): 9/1/13 - 8/31/14
• Develop survey protocols, plans, and funding requirements for each site/region utilizing a combination of NOAA, US Coast Guard, state, and contracted manned aircraft. Aerial Research plans will be coordinated with appropriate partner agencies to meet site requirements for management plans and regional initiatives.
• Develop four regional aerial emergency response plans detailing the procedures and protocols for acquiring aircraft support to respond to oil spills, groundings, etc.
OPTION 2 (Subject to the availability of funds): 12/1/14 - 4/31/14
• Work with the US Coast Guard to produce, or update as required, a site specific cockpit Aerial Patrol Guide for each Air Station that supports enforcement of sanctuary regulations in the region. Work with NOAA Office of Law Enforcement and state enforcement agencies as appropriate.
• Work with NOAA Office of Marine and Aviation Operations, to ensure ONMS requirements are captured in the ongoing NOAA Aircraft Recapitalization Plan.
OPTION 3 (Subject to the availability of funds): 4/1/14 - 3/31/15
• Support the new training and equipment requirements within the NOAA Aviation Safety Program. Ensure each site receives the mandatory training. Track compliance program wide.
• Support the refinement of the five-year ONMS UAS strategic plan based on the experiences gained during UAS missions.
• Support the development of concepts and proposals for the testing and use of medium altitude long endurance (MALE) and low altitude long endurance (LALE) UAS in NOAA and the National Marine Sanctuaries.
REQUIRED KNOWLEDGE AND EXPERIENCE
Offers shall be evaluated on the basis of technical factors and price analysis to determine the best value for the government with the combined technical factors being more important than price.
b) Certifications (all of the following are required)
2) Knowledge, Skills, and Abilities (KSA's): Proficiency with the following aviation operations, equipment, and logistics is required.
3) Additional Requirements
1) Detailed local knowledge of the five northern Channel Islands, including Santa Barbara, Anacapa, Santa Cruz, Santa Rosa, and San Miguel Islands; local knowledge of the Santa Barbara Channel, including common air traffic patterns.
The contractor will need a valid California driver's license. It is anticipated that this contract will require an average of 10-20 hours per week. Some travel and work on evenings and weekends will be necessary. No overtime pay is authorized.
The contractor shall submit a cost proposal including an hourly rate in accordance with the tasks outlined above.
INFORMATION FOR VENDOR
There are no benefits and the contractor is responsible for payroll taxes and insurance including medical. The contractor shall not be deemed a Federal employee for any purposes including the Federal Tort Claims Act and Federal Employee Compensation Act purposes.
Payments shall be made via electronic funds transfer (EFT). Required information for EFT includes complete name, address, social security or Tax ID number and financial institution information. The required Vendor Profile Form may be obtained from
Benefits and insurance are not included and are the responsibility of the contractor.
The following not to exceed dollar amounts will be available for use during the following:
Base Period $10,000
Costs are required to be approved by the Contracting Officer's Representative (COR) in advance. Travel costs shall be at the actual cost and not exceeding the per diem levels as provided at the below website. Any cost over the per diem rate, must have a valid documented reason for the overage and be approved in advance through the COR. Receipts and a copy of the applicable per diem table must be provided with the invoice.
The Certification and Accreditation (C&A) requirements of 48 CFR 1352.239-73 do not apply, and a Security Accreditation Package is not required.
The government will provide the necessary computer equipment and information to perform this contract. All work must be performed upon government furnished equipment and if addition hardware and/or software is needed, the Contractor must request the additional requirements from the COTR.
The contractor will be using government furnished equipment (GFE), which is currently covered by an existing government Certification and Accreditation (C&A) package.
This Quality Assurance Surveillance Plan (QASP) is a Government developed and applied document used to ensure that systematic quality assurance methods are used in the administration of the Performance Based Service Contract (PBSC) standards included in this contract and in subsequent Task Orders issued. The intent is to ensure that the Contractor performs in accordance with performance metrics set forth in the contract documents, that the Government receives the quality of services called for in the contract and that the Government only pays for the acceptable level of services received.
Authority for issuance of this QASP is provided under Contract Section E - Inspection and Acceptance, which provides for inspections and acceptance of the articles, services, and documentation called for in Task Orders to be accomplished by the Contracting Officer or his duly authorized representative.
The Contractor, and not the Government, is responsible for management and quality control actions necessary to meet the quality standards set forth by the contract and follow-on Task Orders. The QASP is put in place to provide Government surveillance oversight of the Contractor's performance to assure performance is timely, effective and delivering the results specified in the contract or Task Order.
4. GOVERNMENT RESOURCES & RESPONSIBILITIES
The following definitions for Government resources are applicable to this plan:
CAR 1352.201-70 CONTRACTING OFFICER'S AUTHORITY (APR 2010)
AUTHORITY (April 2010)], A person duly appointed with the authority to enter into, administer, or terminate contracts and make related determinations and findings on behalf of the Government.
CAR 1352.201-72 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (APR 2010)
An individual designated in writing by the Contracting Officer to act as his authorized representative to assist in administering a contract. The source and authority for a Contracting Officer's Technical Representative (COR) is the Contracting Officer. COR limitations are contained in the written letter of designation and any changes to the COR will be provided via written documentation of a COR letter.
5. METHODS OF QA SURVEILLANCE
The below listed methods of surveillance shall be used in the administration of this QASP. In addition to specific instructions that may be mentioned, the appropriate and standardized form that is to be used for documentation of QA surveillance is the Quality Assurance Monitoring Form.
Even though the Government, through its COR, will be monitoring the contractor's performance on a continuing basis, the volume of tasks performed by the contractor makes technical inspections of every task and step impractical. Accordingly, the Government will use a quality-assurance review process to monitor the contractor's performance under this contract. The contractor's performance will be evaluated at the end of the Task Order period of performance, contract period or if there is an unsatisfactory report submitted by the COR for any performance problem on the contract. Ratings will be made in two categories.
Satisfactory: Level of performance that in the aggregate meets the Performance Standard; Deficiencies are minor and offset by outstanding elements of performance within the Standard;
Unsatisfactory: Level of performance that in the aggregate fails to meet the Performance Standard; Deficiencies are pervasive;
In general, the work will be evaluated in terms of how well the requirements of the contract Task Orders are satisfied, the extent to which the work performed follows the approach found in the Task Order Statement of Work, quality of work, clarity of documentation, timely completion of scheduled tasks, cost control and business relations. At the discretion of the COR or the Contracting Officer or Specialist, other government officials approved by the Contracting Officer or Specialist may be asked to evaluate a particular deliverable or set of deliverables.
When appropriate, the CO may investigate an event further to determine if all the facts and circumstances surrounding the event were considered in the COR opinions outlined on the forms. The CO will immediately discuss every element receiving a substandard rating with the Contractor to assure that corrective action is promptly initiated. At the end of every contract period, the COR will prepare a written report for the CO summarizing the overall results of his/her surveillance of the Contractor's performance during the previous period. This report will become part of the formal QA documentation. This documentation will be used for the contractor's yearly performance report documenting quality, timeliness of performance, cost control, business relations and customer satisfaction.
If the level of performance is deemed to be unsatisfactory for more than one invoice, the remedies at 52.246-4(e) will be assessed against the Contractor.
7. NON-MONETARY INCENTIVES
The COR will, in addition to providing documentation to the Contracting Officer, maintain a complete Quality Assurance file. The file will contain copies of all reports, evaluations, recommendations, and any actions related to the Government's performance of the quality assurance function, including the originals of all Quality Assurance Monitoring Forms. All such records will be retained for the life of this contract. The COR shall forward these records to the Contracting Officer at termination or completion of the contract.
Performance objectives will be identified in the individual task orders.
Any requirements provided and in need of correction would be required to be corrected and resubmitted within 48 hours to the COR. If the correction did not meet the requirement, a 2 % discount would be applied to the complete invoice.
Task or Deliverable Performance Standard Acceptable Quality Level Monitoring Method(s) PURCHASE ORDER DEDUCTION
Vessel properly staffed by contractor For trips of duration 12 hours or less, at least one Captain and one Deckhand provided. For trips of duration longer than 12 hours, one Captain, one qualified Mate, and two Deckhands provided. Submitted accurately and complete 95% of the time 100% COR evaluation Contractual remedies
Proper insurance documentation provided by contractor Proof of Workman's Compensation and Jones Act Liability Insurance provided Submitted accurately and complete 95% of the time 100% COR evaluation Contractual remedies
Meals provided by contractor during operations at sea Three meals prepared by contractor each day while underway, unless otherwise directed by Superintendent or his/her designee. Submitted accurately and complete 95% of the time 100% COR evaluation Contractual remedies
Vessel operations conducted safely Captain shall conduct safety briefing before departures and ensure that all operations while underway are conducted in a safe manner, and in accordance with NOAA safety standards. Submitted accurately and complete 95% of the time 100% COR evaluation Contractual remedies
Assistance with vessel maintenance and inspections Contractor shall assist VOC with coordination of preventative and routine maintenance of vessel and its equipment, as well as assist in preparation for and execution of scheduled inspections Submitted accurately and complete 95% of the time 100% COR evaluation Contractual remedies
Task Performance Objective Performance Standard Method of Performance Assessment Standard Met Standard Not Met (COR must provide explanation below)
Vessel properly staffed by contractor For trips of duration 12 hours or less, at least one Captain and one Deckhand provided. For trips of duration longer than 12 hours, one Captain, one qualified Mate, and two Deckhands provided. COR review with task manager
PREPARED BY: ______________________________ _____________________
CONTRACTING OFFICER REPRESENTATIVE:
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WORD VERSION OF POSTING
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
WORD VERSION OF POSTING
July 3, 2013
325 Broadway - MC3
Boulder, Colorado 80305-3328
Channel Islands National Marine Sanctuary (CINMS)
113 HARBOR WAY, SUITE 150
SANTA BARBARA, California 93109
Suzanne A Romberg-Garrett
Doris P Turner,
July 3, 2013
Jul 17, 2013 4:00 pm Mountain
Automatic, on specified date
July 18, 2013
Original Set Aside:
Total Small Business
R -- Professional, administrative, and management support services
541 -- Professional, Scientific, and Technical Services/541620 -- Environmental Consulting Services