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Bangladesh Program Coordinator

Solicitation Number: AG-3151-S-14-0011
Agency: Department of Agriculture
Office: Farm Service Agency
Location: Acquisition Management Division, Contracts Operations Branch
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AG-3151-S-14-0011
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Combined Synopsis/Solicitation
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Added: Dec 06, 2013 4:05 pm Modified: Dec 13, 2013 9:39 amTrack Changes

Amendment: #1
Solicitation Number: AG-3151-S-14-0011


Notice Type:
Combined Synopsis/Solicitation
SYNOPSIS:


This is a combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information and attachments included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.


The Solicitation Number is AG-3151-S-14-0011, Bangladesh Program Coordinator Support. This solicitation is issued as a Request for Proposals (RFP). This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR), FAC 2005-71. This RFP is being issued in accordance with FAR Part 12- Acquisition of Commercial Items and FAR Part 13- Simplified Acquisition Procedures.


Submission of written quotes must be in accordance with FAR 52.212-1, Instructions to Offerors, Commercial Items. Verbal offers will not be accepted. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer is conforming to the solicitation, and will be most advantageous to the Government.


The Government contemplates the award of a single firm-fixed price contract resulting from this solicitation. The applicable NAICS code is 541611, size standard $14M.


DESCRIPTION OF REQUIREMENT/SPECS/WORK STATEMENT


The USDA has a need for a Program Coordinator that would provide in-country management for the implementation of activities managed by USDA under the USAID-funded program. This position includes responsibility for activity implementation, financial monitoring, logistics coordination, evaluation, and reporting the achievement of program objectives. S/he would work jointly with technical specialists in areas concerning SPS and agricultural market information. S/he would provide direct logistical and administrative support for the successful planning of program activities. S/he would monitor, in a timely fashion, any activities of locally engaged staff (LES) in support of the program that must be administered by U.S. government employees with access to U.S. Embassy systems, and s/he would coordinate closely with OCBD and FAS' regional post in India on the overall development of activities. S/he would also provide support in navigating issues through the U.S. Embassy as necessary.
See attached SOW


PERIOD OF PERFORMANCE:


The anticipated Base Period of performance for this contract will be as follows:


Base Period: February 1, 2014 - January 31, 2015
Option Periods may be exercised based upon the continuing need, past performance, fund availability, and at the Government's sole discretion. The option periods are as follows:
Option Period One: February 1, 2015 - January 31, 2016
Option Period Two: February 1, 2016 - January 31, 2017
Option Period Three: February 1, 2017 - January 31, 2018
Option Period Four: February 1, 2018 - January 31, 2019


PLACE OF PERFORMANCE:
100% of the work will be performed in Dhaka, Bangladesh in support of the US Embassy. Contractor staff will be responsible for sourcing their own living and transportation arrangements in/around Dhaka in support of this requirement.
RFP QUESTIONS:


Any questions concerning this RFP shall be submitted to the Contracting Office via email to:
Luis.Gallardo@wdc.usda.gov, with a cc: to Richard.Authier@wdc.usda.gov, by 10:00 a.m. Eastern Standard Time (EST) on December 16th, 2013.
FAR PROVISION 52.212-2 - INSTRUCTIONS TO OFFERORS:


Proposals submitted in response to this RFP shall be formatted in accordance with the instructions provided. Vendors shall furnish proposals in electronic form. Proposals shall be submitted as its own document in MS Word or Adobe Acrobat format. The total page count for all volumes of the proposal should not exceed 10 pages. Proposals exceeding the number of pages will be removed from consideration. Only resumes are excluded from the page count. Any cover pages, cover letters, resumes, table of contents, and appendices are included in the page count. Submission of proprietary information is not desired. Each paragraph shall be separated by at least one blank line. A standard Arial or Times New Roman 12 point minimum font applies. Tables and illustrations may use a reduced font not to be less than 8 point font. Margins shall be set at 1".


The submission shall be clearly indexed and logically assembled. All pages shall be appropriately numbered and identified by the complete company name and date. Electronic and hard-copy versions of the Offeror's proposal shall be submitted to Luis.Gallardo@wdc.usda.gov and Richard.Authier@wdc.usda.gov by 10:00 a.m. Eastern Standard Time (EST) on December 31st, 2013.


The proposal shall include a complete discussion of the factors identified below:


Factor I -Technical Approach
Factor II - Past Performance
Factor III - Price


Factor I - Technical Approach
Offerors shall provide a clear and detailed approach to meeting the Government's objective and executing all SOW requirements. Offerors shall provide a resume of their proposed key personnel that meets the qualifications of the position in the SOW. If the proposed key personnel is/are not a current employee of the offeror, the offeror shall include a signed commitment letter from the employee that reflects their intention and willingness to perform in the event the Offeror is granted contract award. The technical approach shall also include a management plan that discusses, at a minimum, the contractor's ability to recruit/source, onboard, and retain the talent required to perform on this contract.


Factor II - Past Performance
Provide narratives of up to two past projects of a similar scope to the Statement of Work. Include a description of the timeliness and quality of services provided and a brief description of how the project(s) relate to this project and how the success of prior projects was determined. This volume shall contains all relevant information regarding past projects, including contract number, value, description, and technical/contracting points of contact's (POC's) names, telephone numbers, agency and e-mail addresses.


In addition to the past performance references provided, the Government may use data obtained from other sources, such as Federal Past Performance Information (PPI) systems, known existing contracts with other agencies, and other information made available.


Factor III - Pricing
Offerors shall provide a firm fixed price to perform the requirements of the attached SOW for the base period and all option periods. The offeror's price will be evaluated to analyze and assess the accuracy and reasonableness of the proposed price and the realism of the proposed price to the Government's independent estimate.


EVALUATION OF PROPOSALS:


52.212-2: Evaluation - Commercial Items (Jan 1999)
The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the best value to the Government- price and other factors considered. Technical and Past Performance, when combined, are significantly more important than Price.


 



Factor I - Technical Approach


The offeror will be evaluated on its ability to:
1) Demonstrate a clear understanding of the work to be performed
2) Meet the Government's objective
3) Deliver key personnel that meets the SOW's qualification requirements, and
4) Perform the tasks and deliverables of the SOW.
5) Recruit/source, onboard, and retain the talent required to perform on this contract.


Factor II - Past Performance


The offeror will be evaluated on its ability to two provide past projects of a similar scope to the Statement of Work. The offeror shall successfully demonstrate its ability to carry out a contract of this nature by including a description of the timeliness and quality of services provided; a brief description of how the project(s) relate to this project; and how the success of the prior project(s) was determined. The offeror shall shall include all relevant information regarding past projects, including contract number, value, description, and technical/contracting points of contact's (POC's) names, telephone numbers, agency and e-mail addresses.


Factor III - Pricing


The Government will evaluate offers for award purposes by adding the total price for all options
to the total price for the basic requirement. Evaluation of options will not obligate the
Government to exercise the options. Offers containing any charges for failure to exercise any option will be rejected.


Reasonableness: The Government will evaluate price and determine price reasonableness based on comparative, competitive pricing among the offerors and as compared to the Government's own Independent Cost EstimateThe reasonableness of proposed price and option periods shall also be assessed by the acceptability of the Offeror's methodology used in developing the price estimates. For the price to be reasonable, in its nature and amount, it should be commensurate with what would be incurred by a prudent person in the conduct of a competitive business. . Only reasonable offers will be considered for award. Unreasonably high or low offers present a risk to the government in achieving a best-value solution and, therefore, will not be considered.
A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
Applicable Provisions:


AGAR 452.209 - 70, REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A FELONY CONVICTION (DEVIATION 2012-01) (FEB 2012)


(a) Awards made under this solicitation are subject to the provisions contained in sections 738 and 739 of the Agriculture, Rural Development, Food and Drug Administration, and Related Agencies Appropriations Act, 2012 (P.L. No. 112-55), Division A, as amended and/or subsequently enacted, regarding corporate felony convictions and corporate federal tax delinquencies. To comply with these provisions, all offerors must complete paragraph (1) of this representation, and all corporate offerors also must complete paragraphs (2) and (3) of this representation.


(b) The Offeror represents that:


(1) The Offeror is [ ], is not [ ] (check one) an entity that has filed articles of incorporation in one of the fifty states, the District of Columbia, or the various territories of the United States including American Samoa, Federated States of Micronesia, Guam, Midway Islands, Northern Mariana Islands, Puerto Rico, Republic of Palau, Republic of the Marshall Islands, U.S. Virgin Islands. (Note that this includes both for-profit and non-profit organizations.)


If the Offeror checked "is" above, the Offeror must complete paragraphs (2) and (3) of the representation. If Offeror checked "is not" above, Offeror may leave the remainder of the representation blank.


(2) (i) The Offeror has [ ], has not [ ] (check one) been convicted of a felony criminal violation under Federal or State law in the 24 months preceding the date of offer.
(ii) The Offeror has [ ], has not [ ] (check one) had any officer or agent of Offeror convicted of a felony criminal violation for actions taken on behalf of Offeror under Federal or State law in the 24 months preceding the date of offer.


(3) The Offeror does [ ], does not [ ] (check one) have any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.


AGAR 452.209 - 71, ASSURANCE REGARDING FELONY CONVICTION OR TAX DELINQUENT STATUS FOR CORPORATE APPLICANTS


(a) This award is subject to the provisions contained in sections 738 and 739 of the Agriculture, Rural Development, Food and Drug Administration, and Related Agencies Appropriations Act, 2012, P.L. No. 112-55, Division A, as amended and/or subsequently enacted, regarding corporate felony convictions and corporate federal tax delinquencies. Accordingly, by accepting this award the contractor acknowledges that it -


(1) does not have a tax delinquency, meaning that it is not subject to any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, and


(2) has not been convicted (or had an officer or agent acting on its behalf convicted) of a felony criminal violation under any Federal or State law within 24 months preceding the award, unless a suspending and debarring official of the United States Department of Agriculture has considered suspension or debarment of the awardee, or such officer or agent, based on these convictions and/or tax delinquencies and determined that suspension or debarment is not necessary to protect the interests of the Government.


(b) If the awardee fails to comply with these provisions, USDA/FSA may terminate this contract for default and may recover any funds the awardee has received in violation of sections 738 or 739, as amended and/or subsequently enacted.



FAR 52.252-2, Clauses Incorporated By Reference (Feb 1998)


This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):


FAR - https://www.acquisition.gov/FAR/
AGAR - http://www.dm.usda.gov/procurement/policy/agar_x/agar04/index.html


Clauses incorporated by reference:


The Contractor shall comply with the following FAR clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:


FAR 52.212-4, Contract Terms and Conditions-Commercial Items (July 2013)
FAR52.217-5, Evaluation of Options
FAR 52.232-25, Prompt Payment (July 2013)
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or
Executive Orders-Commercial Items (Aug 2013)
52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).
52.225-19, Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission Outside the United States.
52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).
52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Pub. L. 108-77, 108-78).
52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).
52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).
52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (Feb 2009) (41 U.S.C. 351, et seq.).



Clauses incorporated in full text:


FAR 52.217-8, Option to Extend Services (Nov 1999)


The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 1 day before the contract expires.


FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000)


(a) The Government may extend the term of this contract by written notice to the Contractor within 1 day before the contract expires; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 5 days before the contract expires. The preliminary notice does not commit the Government to an extension.


(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.


(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 30 months.


FAR 52.225-14, Inconsistency Between English Version and Translation of Contract (Feb 2000)


In the event of inconsistency between any terms of this contract and any translation into another language, the English language meaning shall control.



***This request for proposal does not commit the Government to pay any costs incurred in the submission of any proposal or in making necessary studies for the preparation thereof. Nor does it commit the Government to procure or contract for said services. The Contracting Officer is the only individual who can commit the Government to the expenditure of public funds in connection with this proposed procurement. Since award may be made without discussions, Offerors are not to expect or assume that opportunities to address any deficiencies, such as incomplete information, will be given.***


 


 

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SOW

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
SOW
Posted Date:
December 6, 2013
Description: SOW

Revised PWS

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
Revised PWS
Posted Date:
December 13, 2013
Description: Revised SOW
Description: Revised CSS_Amendment 1
Description: Questions and Answers

Q&A Number 2

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
Q&A Number 2
Posted Date:
December 17, 2013
Description: Q&A #2

Announcement of Award

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
Announcement of Award
Posted Date:
February 5, 2014
Description: Announcement of Award
:
1280 Maryland Avenue, SW
Portals Bldg., Room 508A
Washington, District of Columbia 20250-0567
:
Dhaka, Bangladesh
Dhaka,
Bangladesh
:
Richard Authier,
Contractor Support
Phone: 2027209463
:
Luis E Gallardo