Accessibility Information

Users of assistive technologies such as screen readers should use the following link to activate Accessibility Mode before continuing: Learn more and Activate accessibility mode.

eClinical Works Software License and Support

Solicitation Number: HSCETE-14-Q-00095
Agency: Department of Homeland Security
Office: Immigration & Customs Enforcement
Location: Contracts & Procurement
  • Print
:
HSCETE-14-Q-00095
:
Combined Synopsis/Solicitation
:
Added: Aug 28, 2014 2:27 pm
This synopsis is released pursuant to Federal Acquisition Regulation (FAR) Part 5.207, Preparation and Transmittal of Synopsis.

The Department of Homeland Security (DHS), Immigration and Customs Enforcement (ICE) has a requirement for the maintenance and annual support of the eClinicalWorks (eCW) product suite.


The Contractor shall provide an Enterprise License for eCW maintenance support. Up to 400 users shall be considered "provider" licenses, as defined by the ability for an end-user to write a prescription or issue medication. "Provider" roles include Doctor of Medicine (MD, DO), Physician Assistant (PA), Nurse Practitioner (NP), Psychiatrist, and Dentist (DDS, DMD). Registered Nurse (RN) roles shall also be considered part of the "provider" license count due to their ability to issue over-the-counter medications.


The Contractor shall provide 50 "mid-level provider" licenses that support "locking note" functionality. This includes Psychologist, Licensed Clinical Social Worker (LCSW), and Dental Hygienist.


The Contractor shall provide 350 "non-provider" licenses that support "locking note" functionality. This includes Pharmacist, Licensed Vocational Nurse (LVN), and Licensed Practical Nurse (LPN).


The Contractor shall provide 250 "support" licenses that will be used for accessing the eCW system. This includes Health Service Administrator (HSA), Certified Nurse Assistant, Pharmacy Technician, Medical Records Technician (MRT), Epidemiology, Registered Health Information Administrator, Health Information System Administrator/Analyst, and Management.


The Contractor shall provide an upgrade within one-hundred and eighty (180) days after the product is released for General Availability (GA). The Contractor shall maintain all existing legacy data and configurations through the upgrade process and allow thirty (30) days for User Acceptance Testing (UAT) within a test environment while replicating production settings, data and integration (e.g. Correctional Institutional Pharmacy Systems (CIPSTM), Enforcement Integrated Database (EID) and LabCorp).


The Contractor shall provide eCW Patient Portal in order to capture detainee records. The patient portal shall be accessible via the internet with a standard supported web browser (e.g. Chrome, Internet Explorer, Firefox, Safari). To facilitate compliance with ICE Performance Based National Detention Standards (PBBNS) ICE requires that each detainee leaving custody may gain access to their medical record through a patient portal.


Please see the attached Performance Work Statement (PWS) for additional requirement details.

The period of performance for this acquisition is one (1) 12-month base period with four (4) 12-month option periods.


Base Period 9/13/2014 - 9/12/2015
Option Period 1 9/13/2015 - 9/12/2016
Option Period 2 9/13/2016 - 9/12/2017
Option Period 3 9/13/2017 - 9/12/2018
Option Period 4 9/13/2018 - 9/12/2019


See attached SF1449 for CLIN structure


This acquisition will not be set aside for small business consideration. This acquisition is a sole source to the company, eClinical Works with an approximate value of $4,871,000.00. Please see the attached Justification for Other Than Full and Open Competition document for details.

Please consult the list of document viewers if you cannot open a file.

JOFOC

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
JOFOC
Posted Date:
August 28, 2014
Description: Justification for Other Than Full and Open Competition

RFQ

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
RFQ
Posted Date:
August 28, 2014
Description: Request for Quote
Description: Performance Work Statement, dated August 6, 2014
:
ICE Headquarters
500 12th Street, SW
Washington, District of Columbia 20536
United States
:
Linda D. Applewhite,
Contract Specialist
Phone: 202-732-2594
:
Christie L. Harris,
Contracting Officer
Phone: 202-732-2327