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Added: Jun 23, 2011 7:22 am Modified: Jun 23, 2011 8:11 amTrack Changes
Your submission should include three separate proposals, Technical, Business, and Past Performance.
The following attached documents are an integral component of this synopsis/solicitation:
Questions regarding this requirement shall be emailed to Gordon D. Barritt at email@example.com by June 30, 2011, 2:00 pm EDT. Follow-up/additional questions will not be accepted after this date. Answers to submitted questions will be posted to FedBizOpps by July 5, 2011.
Please send one 1) hardcopy and three (3) Compact Disc (CD) copies of the technical, business, and past performance proposal to:
Centers for Disease Control and Prevention
Facsimile and email proposals are not authorized.
The Contractor shall limit the technical proposal to 50 single-sided pages (not including appendices and exhibits), 8 1/2 by 11 inch paper of 12-point font. Pages exceeding the specified limit will be removed and not forwarded for evaluation. The narrative plan must include a technical approach & plan of operation, staffing & management work plan, proposed deliverables, and key deadline dates. In addition, the Contractor must provide a description of corporate qualifications and past/similar experience to demonstrate the company's ability to successfully complete assignments of comparable size and complexity.
Proposals which merely offer to conduct a program in accordance with the requirements of the Government's statement of work will not be eligible for award. The technical proposal should be in as much detail as considered necessary to reflect a clear understanding of the nature of the work being undertaken.
The technical proposal must not contain reference to cost; however, resource information, such as data concerning labor hours and categories, materials, subcontracts, etc., must be contained in the technical proposal so that the Offeror's understanding of the work can be evaluated.
The price proposal shall include the total price for the entire project, and shall be broken down by the task activities as set forth in the statement of work. Pricing shall be a firm fixed priced, with a cost reimbursable Travel Line Item, and an Award fee determined by the Government.. The budget should be included as an appendix in an Excel spreadsheet, with an itemized budget per task, including itemized budgets for any subcontracted work. Budgets, staff hours, and other direct costs should be organized around the tasks and related deliverables described in the SOW. Offerors shall propose a payment shcedule with invoices based on completion of defined milestones or specified deliverables. Invoices shall not be based on level of effort expended, time frames, or percentage of completion.
3. Past Performance Information
Offerors shall submit the past performance as a separate volume. The Offeror should include 2 contracts with similar requirements as described in the statement of work completed during the past three years and all contracts currently in process for both the Offeror and all proposed major subcontractors. Additionally, the contractor shall include any contracts discontinued within the past three years and reasons for discontinuation. Contracts listed may include those entered into by the Federal Government, agencies of state and local governments, and commercial customers. Offerors that are newly formed entities without prior contracts should list contracts and subcontracts as required above for predecessor companies, corporate officers, proposed key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement. The following information should be included in each contract:
The Government will evaluate the quality of the Offeror's past performance as it relates to accomplishing the requirements of the Performance Work Statement. Evaluation of past performance will be a subjective assessment based on a consideration of all relevant facts and circumstances. By past performance, the Government means the Offeror's record of conforming to specifications and standards of good workmanship; the Offeror's record of forecasting and controlling costs; the Offeror's adherence to contract schedules and terms, including the administrative aspects of performance; the Offeror's reputation for reasonable and cooperative behavior and commitment to customer satisfaction; and generally, the Offeror's business-like concern for the interest of the customer and the degree of quality of deliverables and performance.
Performance Work Statement
Background & Need:
The Affordable Care Act of 2010 elevates prevention as a priority providing unprecedented opportunities for health promotion and disease prevention. For example, it establishes the National Prevention, Health Promotion, and Public Health Council, involving more than a dozen federal agencies, will develop a prevention and health promotion strategy for the country.; creates the Prevention and Public Health Fund (PPHF) to support evidence and practice-based community and clinical prevention and wellness strategies; and requires new plans to cover recommended preventive services at no cost.
The Impact of Chronic Disease on Health Costs.
Each year in the United States, chronic disease such as heart disease, stroke, cancer, and diabetes cause 7 in 10 deaths and account for about 75% of the $2 trillion spent on medical care.
CDC is committed to utilizing sound science to improve the health of working adults while addressing the major concerns of today's employers. Within CDC's National Center for Chronic Disease Prevention and Health Promotion, the Workplace Health Initiative serves as the focal point for worker health. It includes promoting the following public health goals:
The Workplace Health Initiative promotes the following comprehensive approach to health promotion and disease prevention for working adults.
Comprehensive Workplace Health Programs
Building a workplace health program should involve a coordinated, systematic and comprehensive approach. A coordinated approach to workplace health results in a planned, organized, and comprehensive set of programs, policies, benefits, and environmental supports designed to meet the health and safety needs of all employees. A comprehensive approach looks to put interventions in place that address multiple risk factors (e.g., overweight, poor nutrition, lack of physical activity) and health conditions (e.g., diabetes, musculoskeletal disorders, heart disease and stroke) concurrently and recognizes that the interventions and strategies chosen influence multiple levels of the organization including the individual employee and the organization as a whole.
Statutory Program Authority
Specifically, the Contractor shall recruit cohorts of either small or large employers to participate in the program. The Contractor will plan, develop, and administer a core workplace health program in each participating worksite within the cohort forming a national network of employer cohorts (herein referred to as the national network). The Contractor will participate in activities including technical assistance and training, communications, networking/mentoring, partnership/coalition development, and a national evaluation of the program to provide broad-based support to the national network.
This initiative will use evidence-based and best practice workplace programs, policies, practices, and environmental supports to maximize employee engagement and participation; raise employee awareness and education around health; and establish a work environment to change unhealthy behaviors and lifestyle choices to reduce employee risk for chronic disease while ensuring that employees are protected against potential discrimination. Possible execution strategies include conducting health risk assessments, lifestyle counseling and coaching, tobacco free campus policies, creating worksite access and opportunity for physical activity.
Description of Work:
A detailed description of the tasks and deliverables to be accomplished during the project period is outlined below. General requirements include the following:
• The Contractor will furnish all necessary labor, materials, supplies, equipment, and services to perform the work set forth below.
Task 1: Program Kick-Off and Regular Communications
1. Determination of the 7 geographic region(s) - where the Contractor will establish employer cohorts. Each employer cohort will be confined to a localized geographic area such as a town, city, or county ensuring participating employers easy access to and hands on involvement with Contractor staff at the worksite and opportunities for networking and mentoring among employers in each cohort such as having regional offices and staff in or near localities where cohorts are established.
The Contractor shall ensure that the 7 employer cohorts are distributed across the country according to HHS Region Map (http://www.hhs.gov/about/regionmap.html). The Contractor shall establish 1 cohort representing HHS Regions 1-3; 1 cohort representing HHS Region 4; 1 cohort representing HHS Region 5; 1 cohort representing HHS Region 6; 1 cohort representing HHS Regions 7-8; 1 cohort representing HHS Region 9; and 1 cohort representing HHS Region 10. Given that all employers in the each cohort must reside in the same localized geographic area, the Contractor will need to select the specific locality within the multi-state HHS Regions where the workplace health programs will be established. For example, the Contractor could choose to establish a cohort in Travis County, TX home to Austin, TX and representing HHS Region 6.
2. Selection of the composition of the 7 employer cohorts. Each employer cohort will consist of 10-15 individual employers. Each cohort will either consist of small employers (100 or less full-time employees), mid-size employers (101-250 full-time employees) or large employers (more than 250 full-time employees). The Contractor must strive for diversity within the cohort with respect to the industry sector of the individual employers as well as localities with high population prevalence of obesity and/or tobacco use, or other known health disparities (identified through a population health database).
Eligible employers must have the following characteristics:
CDC desires to work with approximately equal numbers of small, medium-sized, and large employers across the 7 cohorts representing multiple industry sectors. For example the Contractor may propose to establish three cohorts of small employers each consisting of 10 companies (30 total); 2 cohort of 15 mid-size employers (30 total); and 2 cohorts of large employers each consisting of 12 companies (24 total).
3. A recruitment protocol including the employer identification and engagement strategy including prioritization selection strategies for high levels of employer demand, and marketing and advertising materials including actual copies of all advertisement materials that will be used to recruit employers. Such materials include but are not limited to, flyers, videos or audio presentations regarding the comprehensive workplace health programs and national network and the final copy of printed advertisements. CDC will review recruitment methods and materials in order to ensure that such materials/methods are non-coercive and do not unduly influence employers to participate or the Contractor to recruit ineligible prospective employers. COTR will review for compliance and respond to the Contractor within 5 business days.
a. The recruitment protocol must include information that the Contractor will use to explain to prospective employers the elements of the core workplace health program; the expectations of the participating employer and the benefits of participation, as well as a letter of support for the employer CEO/C-Suite to sign indicating commitment to the program and working with the Contractor over a 24 month project period.
4. The Contractor shall document the all steps involved recruiting employers to participate including any challenges or key success drivers of interest to the national evaluation and include these in their monthly, year-end, and project-end progress reports.
Task 3: Engage CEO/C-Suite Leadership in Participating Worksites and Conduct Baseline Worksite Assessment through Worksite Site Visits
1. The Contractor will ensure that the data collection tools and methods used during the assessment phase are coordinated with the national evaluation of the program such as consistent use of instruments allowing for comparison among and between employer cohorts.
2. Conduct a site visit and kick-off meeting for participating employers. The purpose of the site visit would be to engage employers and employees through structured meetings with the organization's leadership (CEO/C-Suite) to outline goals and expectations for the workplace health program; gaining input and feedback from employees, managers, and senior executive leaders on their health and safety needs, concerns or interests; begin to understand what health and safety risks are present, how are they monitored?, and what is currently being done to address them?; and begin to develop a trusting relationship with the employer and employees in order to garner high voluntary participation rates.
3. Conduct assessment activities to gather baseline data on employees and the organization. The Contractor shall collect appropriate worksite assessment information necessary for the successful planning , implementation, and evaluation of the core workplace health interventions. Worksite assessment will involve data collection at both the individual (3a below) and organizational level (3b below).
4. In order to get an accurate sense of the dynamics of the workplace and the key health issues of concern to employees and the employer, the Contractor will obtain a variety of viewpoints within each participating worksite and corroborate findings from several sources of information such as management interviews, employee focus groups, labor representatives, records and documents, or surveys.
5. Document the processes involved in collecting, maintaining, protecting the confidentiality, and reporting of individual employee and organizational health data in accordance with applicable laws and regulations, including, but not limited to, GINA, HIPAA, the Patient Protection and Affordable Care Act (PPACA) and the Health Information Technology for Economic and Clinical Health Act (HITECH Act). The contractor will take steps to ensure that data collected on individual employees is only provided to the employer in an aggregate form so as not to identify individual employers as well as discriminate against any employee.
6. The Contractor shall document all steps taken in engaging company leadership (CEO/C-Suite) and conducting baselines assessment including any challenges or key success drivers of interest to the national evaluation and include these in their monthly, year-end, and project-end progress reports.
NOTE: As applicable, the Contractor shall prepare the Institutional Review Board (IRB) and/or Office of Management and Budget (OMB) clearance packages for data collection activities. The timeline for securing these packages can take months and need to be started as soon as the data collection instruments have been identified within the first 4-6 weeks of the award.
Task 4: Establish a Site-level Organizational Structure
2. Establish a workplace health council or committee. The committee should have representation from a broad range of organizational units, human resources and occupational health and safety personnel, workers and their representatives (e.g., unions), and supervisors (including managers from multiple shifts if appropriate). The level of influence by employees should reflect the level of authority and expertise they have in other business functions. The council or committee will assist the workplace health coordinator in developing a plan and design to guide actions to improve health and promote the program throughout the worksite.
3. Establish site-level champions. At least one champion will be a senior executive who can demonstrate organizational commitment to the workplace health program by consistently communicating to all levels of the organization the workplace health program's goals, objectives, and activities; serve as a role model to employees; dedicate additional resources or matching funds to the workplace health program.
4. Establish community linkages/leverage community resources and ongoing programs such as Communities Putting Prevention to Work (http://www.cdc.gov/CommunitiesPuttingPreventiontoWork/index.htmI), non-profits such as the American Cancer Society or Y-USA to help facilitate and enhance employee education and awareness; access and opportunity to participation in the workplace health program; and reinforce health messages and lifestyles skills outside of work. Additionally, each cohort of employers can drawn upon each other's experience and knowledge through networking and mentoring to advance the workplace health program at each site.
5. The Contractor shall document all steps taken in establishing the site-level organizational structure including any challenges or key success drivers of interest to the national evaluation and include these in their monthly, year-end, and project-end progress reports.
1. Specific, measurable goals and objectives for the workplace health program that are aligned with overall business objectives
The interventions selected must be consistent across the employers in each cohort ensuring some uniformity and shared learning across the cohort to the extent possible taking into consideration unique contextual factors present at the worksite such as employee interests, industry sector, and specific workplace barriers and constraints. Additionally, interventions selected as the core set of interventions should include multiple strategies to address a common risk such as using a program element, policy element, and environmental support to address nutrition. For example, a cohort of small employers in Travis County, TX are all working with the Contractor on implementing interventions to improve the food environment in their worksites including establishing onsite Farmer's Markets (policy/environmental), nutrition education and weight management classes (program), and labeling on foods served in cafeterias and vending machines (environmental). The employers in a second cohort in Seattle, WA are all working with the Contractor on implementing interventions to improve physical activity access and opportunity including establishing a walking club (program), marking an outdoor walking trail around the worksite (environmental), and allowing employees flextime during the day to participate (policy).
All programs must be made available to all employees at no cost to them.
The contractor will use ready-made interventions and not use resources available through this task order to develop interventions (e.g., health education curricula, health coaching models, policy templates, methods for enacting environmental supports). Tailoring existing interventions and protocols to meet the unique needs of individual employers participating in the program is appropriate. The Contractor will need to be aware of the individual worksite employee population needs related to age, health literacy, or disability status and interests and identify appropriate interventions for the employee population. For example, a web-based education program would not be appropriate in certain construction firm work environments where the majority of employees do not have access to computers at work.
The Contractor should also be aware, especially during the selection of interventions and the designing of policies to protect, promote or implement such interventions, of any federal and/or state laws that may apply to worksite wellness programs, generally. Such laws include, but are not limited to, the nondiscrimination provisions included in the Health Insurance Portability and Accountability Act (HIPAA), the Employee Retirement Income Security Act (ERISA), and the Genetic Information Nondiscrimination Act (GINA). All program elements must be consistent and comply with relevant workplace health laws and regulations. The contractor should document the steps taken to adhere to and comply with these relevant workplace health laws and regulations.
Task 6: Implement and Manage Each Site Level Workplace Health program
a. The program's development and progress is regularly reported to the company's leadership (CEO/C-Suite) and employees to develop organizational support.
2. The Contractor ensures program delivery of all the workplace health program initiatives and interventions with support of company leadership (CEO/C-Suite) and the workplace health committee.
3. The Contractor shall document all steps taken in Implementing and Managing Each Site Level Workplace Health Program including any challenges or key success drivers of interest to the national evaluation and include these in their monthly, year-end, and project-end progress reports.
Task 7: Process and Outcome Evaluation
• The Contractor shall create a workplace health program evaluation plan with objectives that are feasible and measurable.
NOTE: As applicable, the Contractor shall prepare the Institutional Review Board (IRB) and/or Office of Management and Budget (OMB) clearance packages for data collection activities. The timeline for securing these packages can take months and need to be started well in advance.
Measure Description Frequency
Organizational Policy and Practice
Documentation of key steps involved in implementing new workplace health programs, policies, environmental supports, and practices
Changes in social norms, peer support, and work environment related to health promotion
Outcome Measure 2
Employee Participation and Engagement
% of employees participating in workplace health program activities
Changes in employee awareness of existing workplace health programs, policies, and environmental supports
Employee satisfaction with program offerings
Outcome Measure 3
Health Behaviors/Intentions, Risks,
Pre/Post % of employees who use tobacco
Changes in the number of employees who attempt to quit using tobacco
Changes in employee knowledge, attitudes regarding tobacco use
Pre/Post % of employees who are regularly physically active
Pre/Post % of employees who are overweight/obese
Changes in the number of employees who attempt to better manage their weight
Changes in employee knowledge, attitudes regarding physical activity
Changes in the number of employees who attempt to make dietary changes (e.g., less sodium, trans-fat, increased fruit and vegetables consumption)
Changes in employee knowledge, attitudes regarding good nutrition
Outcome Measure 4
Task 8: Technical Assistance
Task 9: Participating in Activities to Support the National Network
• Training and technical assistance activities organized by CDC;
Task 10: Contract Management
The Contractor shall conduct regular biweekly teleconferences with CDC staff on the workplace health program tasks. The Contractor shall provide written monthly progress reports with information about progress toward goals and objectives and any obstacles or issues that must be addressed so that work proceeds on schedule. The Contractor must immediately bring any delays in schedule to the technical monitor's attention and not rely on routine communication, e.g., biweekly teleconferences and monthly reports. If the Contractor and staff are located outside the Atlanta metro area, the Contractor shall budget for four face-to-face meetings in Atlanta with CDC staff (twice annually, although the kick-off meeting will serve as the first quarterly meeting). The Contractor shall prepare a year-end and project-end report (in electronic and hard copy formats) that includes all work conducted for the employer workplace health program.
Estimated number of trips: 2 per year (1 kick-off meeting, 1 semi-annual meeting) for 4 total trips to Atlanta during the duration of the 2-year project.
Items from CDC appropriate for preparation of proposals:
The attached table summarizes the deliverables required for this project based on the tasks therein. The focus of the tasks will be primarily on establishing the workplace health program within the Contractor's employer cohorts (recruitment, assessment, infrastructure building, planning, implementation and evaluation). Additional tasks focus on activities to support the national network (training, technical assistance, networking/mentoring, partnership development, national evaluation).
Criteria for Acceptance:
Design of any data collection or evaluation measurement tools or activities must take into account the requirements for exemptions to OMB public survey clearance procedures. For any methods requiring OMB or IRB clearance, the Contractor shall prepare the appropriate packages for clearance.
The Contractor shall obtain Office of Management and Budget (OMB) approval under the Paperwork Reduction Act for all information collection activities. It may be appropriate for the contractor to develop a generic clearance mechanism under which specific activities can be submitted to OMB; the Contractor is responsible for consulting with CDC and OMB to determine if and how a generic mechanism might facilitate the work in this SOW. The Contractor is responsible preparing the supporting statements and information collection instruments needed to obtain OMB approval under the PRA. The Contractor is responsible for consulting with CDC in the development of the instruments. Although the Contractor may wish to draw on questions that have been used in prior CDC studies, the Contractor should not limit their assessments only to survey items or questions that have been used previously. Even though questions/instruments may have been cleared by OMB for use in other studies, they must be submitted to OMB for clearance in the context of the study design and population specific to this project.
This is not intended to be a research contract. The Contractor shall not use these funds to engage in any form of research involving human subjects without express authorization from the CDC Project Officer and all necessary Institutional Review Boards, exemption-granting entities and/or other organizations whose approval may be required by the Code of Federal Regulations and other applicable state and federal regulations that may be in effect at the time of such proposed research.
Contractor's performance and resulting deliverables must adhere to all federal, HHS, and/or CDC IT security, privacy and Section 508 policies and procedures. Development or implementation of an electronic information system or any electronic data collection effort conducted in the performance of this contract will be required to complete Certification and Accreditation (C&A) prior to operation resulting in an Authority of Operate (ATO) from CDC. The contractor shall be required to complete all security documentation and materials required to obtain an ATO. The contractor shall comply with all applicable HHS, CDC, FISMA, HIPPA, NIST, and other federal policies and regulations in the performance of the security requirements.
Web Application development projects should follow the CDC Secure Web Application Coding Guidelines which can be provided by the Project Officer or ISSO. All information systems development or implemented in support of this contract must adhere to the security controls outlined in the National Institute of Standards and Technology (NIST) Special Publication 800-53, Recommended Security Controls for Federal Information Systems and Organizations (http://csrc.nist.gov/publications/nistpubs/800-53-Rev3/sp800-53-rev3-final-errata.pdf).
The Contractor must follow the guidance in NIST Special Publications, Guidelines on Securing Public Web Servers, NIST publication SP 800-44 (http://csrc.nist.gov/publications/nistpubs/800-44-ver2/SP800-44v2.pdf) and Guide to Secure Web Services, NIST publication SP 800-95 (http://csrc.nist.gov/publications/nistpubs/800-95/SP800-95.pdf). See the Web Application Security Consortium (http://www.webappsec.org) and the Open Web Application Security Project (OWASP - http://www.owasp.org) for tips on how to avoid security problems in Web applications.
Added: Jul 05, 2011 3:15 pmNOTICE OF CHANGE:
The solicitation states, "Questions regarding this requirement shall be emailed to Gordon D. Barritt at firstname.lastname@example.org by June 30, 2011, 2:00 pm EDT. Follow-up/additional questions will not be accepted after this date. Answers to submitted questions will be posted to FedBizOpps by July 5, 2011."
The solicitation is changed to read:
Added: Jul 07, 2011 6:01 pmIn accordance with the solicitation, as amended on July 5, 2011, Contractor questions received by the due date, and CDC responses to those questions are attached.
Please consult the list of document viewers if you cannot open a file.
Contract Line Items
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Contract Line Items
June 23, 2011
Contract Line Item.docx (13.40 Kb)
Description: Contract Line Items to include Award Fee
Deliverables.docx (13.14 Kb)
Description: Contract Deliverables
Description: Quality Assurance Plan
SF 3881.pdf (44.41 Kb)
Description: SF 3881, ACH Vendor/Miscellaneous Payment Enrollment Form
Terms & Conditions.docx (66.12 Kb)
Description: Contract Terms and Conditions
Evaluation_Criteria_v3._6-22-11docx.docx (22.92 Kb)
Description: Criteria for Evaluation of Proposals
Questions and Responses 2011-N-13420
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Questions and Responses 2011-N-13420
July 7, 2011
2920 Brandywine Road, Room 3000
Atlanta, Georgia 30341-4146
Gordon D. Barritt,
Phone: 770 488 2724
Fax: 770 488 2044
Teri M Routh-Murphy,
Original Posted Date:
June 23, 2011
July 7, 2011
Aug 08, 2011 4:30 pm Eastern
Original Response Date:
Aug 08, 2011 4:30 pm Eastern
October 15, 2011
Original Set Aside:
Total Small Business
Total Small Business
B -- Special studies and analysis - not R&D
541 -- Professional, Scientific, and Technical Services/541612 -- Human Resources Consulting Services