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Courier Services for Dallas-Ft. Worth, TX

Solicitation Number: TIRMS-10-Q-00010
Agency: Department of the Treasury
Office: Internal Revenue Service (IRS)
Location: Field Operations Branch Midstates (OS:A:P:B:M)
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Combined Synopsis/Solicitation
Added: Feb 02, 2010 9:42 am Modified: Feb 12, 2010 2:33 pmTrack Changes
Request No: D-0-D9-14-MA-I01

This is a combined synopsis/solicitation prepared in accordance with the format in FAR 13.105 and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and written solicitation will NOT be issued. The closing date for price quotes is 2:00 pm (CST) on Tuesday, February 23, 2009.

The associated North American Industrial Classification System (NAICS) code for this procurement is 492110 with a small business size of 100 employees. This requirement is a 100% Service Disabled Veteran-Owned Small Business set-aside and only qualified offerors may submit a quote. SCA Wage Determination #05-2509 Dallas County and #05-2513 Tarrant County are associated with this service.

The Internal Revenue Service requires the following specifications must be met to perform courier services:

1. Scope of Work

The Internal Revenue Service (IRS) offices in the Dallas/Fort Worth, Texas metropolitian area require courier services for the delivery of boxes and mail to various offices, off-site training locations and post offices located in the metroplex. This will be an ongoing requirement. The contractor shall provide all personnel, labor, equipment, supplies, vehicles, materials and incidentals to provide commercial courier services for the following IRS locations:

1. 1100/1114 Commerce Street, Dallas, TX 75242

2. 4050 Alpha Road, Farmers Branch, TX 75244

3. 5450 Stratum Drive, Ft. Worth, TX 76137

2. Period of Performance

Base Year: April 1, 2010 – March 30, 2011

Option Year #1: April 1, 2011 – March 30, 2012

Option Year #2: April 1, 2012 – March 30, 2013

Option Year #3: April 1, 2013 – March 30, 2014

Option Year #4 April 1, 2014 – March 30, 2015

3. General Requirements

The contractor shall provide courier services as specified for daily pickup and delivery among designated IRS locations. All locations are within a 60-mile radius of the 1100/1114 Commerce Street, Dallas, Texas office.

The contractor shall provide manifest sheets or delivery tickets for each pickup point.

The contractor shall provide daily pickup of mail/boxes at the IRS office at 1100/1114 Commerce Street, Dallas, Texas Monday through Friday, except Government Holidays, and complete a continuous delivery/pickup route to the individual drop sites at each of the IRS locations. See #5 below for actual delivery locations and times. The amount of mail and boxes varies daily with the tax season. Box weight shall not exceed 50 pounds.

The contractor shall provide unscheduled “Hot Shot” services for pickup or delivery to any IRS location or other origins within a 60-mile radius as requested by authorized IRS Officials. (See #7 below.)

The contractor shall provide one invoice for services for each calendar month. Charges for multiple months on one invoice will not be accepted and the invoice will be returned for correction.

4. Special Requirements

The contractor shall not be in possession of any IRS property or parcels overnight without the consent of the Contracting Officer or the Contracting Officers Technical Representative (COTR), without exception.

Although only fully secured vehicles shall be offered, there is no requirement for “armored” vehicles. Vehicles shall be enclosed and have a capacity for 2,000 pounds.

The offeror shall furnish insurance as set forth in FAR 52.228-5: Work on a Government Installation. Liability shall commence when each shipment has been received into the contractor’s possession and shall terminate when the contractor has delivered the same to the designated consignee.

The contractor’s insurance policy shall provide that the insurance company gives immediate notice to the IRS Contracting Office if the insurance is voided, cancelled, reduced, or otherwise changed so as to impair the financial responsibility evidenced by such insurance.

The contractor must notify the IRS if the liability insurance is cancelled. The contractor must provide copies of all insurance policies required to perform this contract. The insurance copies are to be submitted to the Contracting Officer ten (10) days after contract award.

5. Delivery Schedule


The contractor shall begin work at 9:30 a.m. in the IRS, downtown Dallas area office mailroom, Room 1102, in the Earle Cabell Federal Office Building located at 1100/1114 Commerce Street, Dallas, TX, Monday through Friday (exclusive of Official Government Holidays) and complete a continuous delivery/pickup route between the other IRS offices or designated locations, and return final delivery to the mailroom located at 1100/1114 Commerce Street by 12:45 p.m.

The delivery loop is as follows:

• 9:30 a.m. Pickup items at IRS mailroom, Room 1102, 1100/1114 Commerce St., Dallas, TX 75242, addressed to the following location:

a) 1st floor IRS mailroom @ 4050 Alpha Road for delivery by 11:30 a.m.

• 11:30 a.m. pickup at 1st floor mailroom, 4050 Alpha Road, Farmers Branch, TX 75244, addressed to the following location:

b) 11th floor IRS mailroom @ 1100/1114 Commerce Street, Dallas, TX for delivery by 12:45 p.m.

• 3:00 p.m. pickup from IRS mailroom, 4050 Alpha Road and delivery to the US Postal Service, Spring Valley Station, 13770 Noel Rd., Dallas, TX.

Certified Mail will be delivered, signature of postal clerk and receipt stamp affixed to Firm Mailing Books PS3877 and PS3877(s) and the books returned to 4050 Alpha Rd. on the next business day.

Fort Worth

Courier service to support field office with multiple business units. Daily pickup at 5450 Stratum Drive, Suite #150, Ft. Worth, Texas 76137 and delivery to the US Post Office located at 4600 Mark IV Pkwy, Ft. Worth TX.

Contractor to pickup registered and certified mail at 5450 Stratum Drive and deliver to USPO. Certified Mail will be delivered, signature of postal clerk and receipt stamp affixed to Firm Mailing Books PS3877 and PS3877(s) and returned to 5450 Stratum Drive on the next business day.

Pickups must be no earlier than 3:00 p.m. and no later than 3:30 p.m.

Weight will not exceed 50 lbs. If weight exceeds 50 lbs extra charges will apply.

6. Additional Offices or Stops

Services for the following offices will be utilized on an “as needed” basis.

1. 1801 N. Hampton, DeSoto, TX 75115

2. 819 Taylor Street, Ft. Worth, TX 76102

The IRS shall have the option to add or delete offices or stops, as it becomes necessary. The contractor shall add or delete these stops accordingly.

7. Special Services

Extra Charge for Excess Weight/Hot Shots

Extra charges will be incurred for pickup exceeding first 300 lbs from one location. Charges for these services will be incurred per 100 lbs or part there of for the first 300 lbs for pickups from 1100 Commerce St. or 4050 Alpha Rd. at the direction of those offices. When this service is necessary, the courier will advise shipping unit personnel of the overage and request authorization to proceed or take only 300 lbs. When billing, the courier will indicate pick up address and name of person authorizing service.

Hot Shots – Pickups and deliveries as needed between locations within 40 miles of 1100 Commerce St. or 4050 Alpha Rd. at the direction of those offices and as ordered by these authorized persons:

8. List of Government Holidays

New Years Day

Martin Luther King Day

Presidents Day

Memorial Day

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day


• 02/02/10 – Post Synopsis/Solicitation on FedBizOpps

• 02/10/10 – Questions due by 12:00 Noon

• 02/15/10 – Answers out to all vendors by 3:00 pm

• 02/23/10 – Proposals due from vendors by 2:00 pm

• 03/01/10 – Anticipated Award date

• 04/01/10 – Courier Services to Begin

All communication (questions, answers, and quotes) will need to be made with Jennifer Beecher through email ( or fax (972-308-1928).

All FAR Clauses and provisions may be read electronically at The following clauses apply to and will be included in the ultimate award:

• 1052.224-9002: Disclosure of Information-Inspection

• 1052.224-9001A: Disclosure of Information--Criminal/Civil Sanctions

• 1052-224.9001B: Disclosure of Information-Official Use Only

• 1052.224-9000A: Disclosure of Information-Safeguards

• 1052.224-9000B: Disclosure of Information—Safeguards

• 1052.224-9000C: Disclosure of Information-Safeguards

• 1052.224-9000D: Disclosure of “Official Use Only: Information-Safeguards”

• 52.204-7: Central Contractor Registration

• 52.212-1: Instructions to List of Clauses

• 52.212-2: Evaluation—Commercial Items

• 52.212-4: Contract Terms and Conditions—Commercial Items

• 52.212-5: Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items

• 52.217-8: Option to Extend Services

• 52.217-9: Option to Extend the Term of the Contract

• 52.222-41: Service Contract Act of 1965, as amended

• 52.222-47: Service Contract Act(SCA) Minimum Wages and Fringe Benefits

• 52.228-5: Insurance--Work on a Government Installation

• 52.232-33: Payment by Electronic Funds Transfer--Central Contractor Registration.

Written quotes must contain the following:

1. Form 1449 - Sign and submit with proposal

2. Pricing to include unit price and total price - Please state the price for the regular courier service for each month per year in the period performance, also state the price for the hot shot services for each month per year in the period of performance.

3. Past Performance Information – Please submit a minimum of three previous customer references including the business name, contact person, contact information, and the monetary amount of services.

4. Completed and signed copy of the FAR 52.213-3: Representations and Certifications

Telephone requests for copies of the FAR provisions and/or clauses will not be accepted. All offerors shall submit their written offers via email to: Facsimile responses are also acceptable. Our facsimile number is: 972-308-1928. Please put all facsimile responses to: Attn: Jennifer Beecher. All written responses are due no later than 2:00 p.m. (CST), Tuesday, February 23, 2010.

All offerors shall be registered in the Central Contractor Registration by February 16, 2010 to be eligible for award. Registration must be done online at
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RFQ TIRMS-10-Q-00010

Other (Draft RFPs/RFIs, Responses to Questions, etc..)
RFQ TIRMS-10-Q-00010
Posted Date:
February 2, 2010
Description: Request for Quotes, TIRMS-10-Q-00010

Questions & Answers

Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Questions & Answers
Posted Date:
February 11, 2010
Description: Questions & Answers for Dallas-Ft Worth, TX Courier Contract
4050 Alpha Road, 1800 MSRO, 9th Floor
Dallas, Texas 75244-4203
Internal Revenue Service
-1100/1114 Commerce Street, Dallas, TX 75242
-4050 Alpha Road, Farmers Branch, TX 75244
-5450 Stratum Drive, Ft. Worth, TX 76137
Dallas, Texas 75242
United States
Jennifer J. Beecher,
Contract Specialist
Phone: 972-308-1956
Fax: 972-308-1928