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Solicitation Number: VA52810RQ0265
Agency: Department of Veterans Affairs
Office: Syracuse VAMC
Location: Department of Veterans Affairs Medical Center
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Combined Synopsis/Solicitation
Added: Aug 04, 2010 11:42 am

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. It is the intent of the Syracuse VA Medical Center 800 Irving Ave. Syracuse, NY 13210, to negotiate a sole source procurement with QuadraMed Corporation, 12110 Sunset Hills Road, Ste 600, Reston, VA 20190. This requirement is to provide an add-on module to the Quantim Facility Coding solution (part of the VA's Encoder Product Suite), Quantim Physician Query Tracking tool. This software tool provides an abstracting screen for collection of Query Type, Query Method, Provider Queried, Coder Sending Query, Date Sent, Date Received Back, Pre Query DRG or CPT Code, Estimated Changes, free text tracking comments, and Abandoned Status. Data is stored in the VISN 2 Quantim database only (not sent back to VistA) and reports can be generated from Quantim Coding/Abstracting tab. The Quantim Physician Query Tracking tool is provided on a commercial basis, but the only source of this specific software tool is QuadraMed Corporation, the offeror and incumbent contractor. No other sources can provide the add-on module to the Quantim Facility Coding solution (part of the VA's Encoder Product Suite), Quantim Physician Query Tracking tool. This procurement is being conducted under the authority of Far 6.302-1. Only one responsible source and no other equipment or training will satisfy agency requirements; therefore, full and open competition is determined inappropriate for this acquisition. This notice is for information only and may represent the only official notice of such solicitation/synopsis, however, the Government will consider all proposals received on or before due date identified below. A determination by the Government not to compete this proposed procurement based on the responses to this notice is solely within the discretion of the Government. The provision at 52.212-1, Instructions to Offerors - Commercial Items, applies to this solicitation. The provision at 52.212-3, Offeror Representations and Certification - Commercial Items, applies to this solicitation. The contractor shall return a completed copy of this provision with its proposal. A copy of the provision may be attained from The resulting firm fixed price award will incorporate the requirements of the clause at FAR 52.212-4, Contract Terms and Conditions - Commercial Items. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, applies to this acquisition. The offeror shall also provide its Commercial and Government entity code, DUNS number, and Tax Identification number. As of October 1, 2003, all Contractors, both large and small, are required to register in the Central Contractor Registration (CCR) database before an award. Contractors are responsible for the accuracy of the information added to CCR. To register, go to The Federal Contractor Program requires that any contractor receiving a contract in the amount of $25,000 or more, or any subcontractor receiving a contract in the amount of $25,000 or more from such a covered contractor must file a VETS-100 Report on an annual basis. Please ensure that this report has been filled out. To register, go to NAICS Code is 339112, Size Standard, 500. Offers are due by August 12, 2010, at 1300 hrs, 1:00pm EDT, at the Network Contracting Offices, Contracting Office, 1304 Buckley Road, Suite C101, Syracuse, NY 13212, to the attention of the assigned Contracting Officer, Steven S. Tompkins ELECTRONIC ( OR FAXED (315-425-4993) OFFERS WILL BE ACCEPTED only with verbal confirmation of receipt by the Contracting Officer at 315-425-4693.
Steven Tompkins

Contracting Officer