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Purchase of KeyBoard & TrackBall

Solicitation Number: HSCG44-10-Q-T11071
Agency: Department of Homeland Security
Office: United States Coast Guard (USCG)
Location: Commanding Officer (C2CEN)
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Combined Synopsis/Solicitation
Added: Jan 27, 2010 1:24 pm
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the ONLY solicitation and no other solicitation document will be issued. This solicitation is issued as a Request For Quote number RFQ HSCG44-10-Q-T11071.This number is for tracking purposes only. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-38. This procurement will be processed in accordance with FAR Part 12. The North American Industry Classification System (NAICS) is 334419. The SBA size standard in Employees is 500. This is Not a Small Business Set-Aside, due to this acquisition being a Sole Source Procurement it is not anticipated that there will be 2 or more qualified Small Business Concerns to provide pricing for this requirement. The USCG Command and Control Engineering Center (C2CEN) Ports. Va. 23703 intends to purchase on a non-competitive basis with CORTRON INC. for the purchase of 6 each Cortron KeyBoard & TrackBall PN#591-0039. The Items must be CORTRON Brand Specific Items. The Coast Guard does not own nor can they obtain specifications or other technical data for these Items. Request for such will be disregarded. The proposed contract action resulting from this synopsis/solicitation for commercial supplies is the Governments intention to solicit and negotiate with only one source under the authority of FAR 6.302-1 & 13.106-1(b). Interested persons/parties may identify their interest and capability to respond to the requirement or submit proposals. This notice of intent is not a request for competitive quotations/proposals. However, all quotations/proposals received within 5 days after date of publication of this synopsis/solicitation will be considered by the Government. A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement, and for informational purposes for future acquisitions. The contractor for this proposed Sole Source contract is: CORTRON INC. Cage Code: 6Z833

An EPLS/CCR/BINCS Contractor Verification Information search conducted on Jan/27/2010; by the Contracting Officer.

This is Considered to be a Sole Source Acquisition. See below attached Justification for Other Than Full and Open Competition.

Schedule B-

Item Part/Desc & Number QTY

1 Cortron KeyBoard & Trackball PN#591-0039 6 ea

The government intends to award a contract resulting from this solicitation to the responsible bidder proposal conforming to the solicitation which will be most advantageous and BEST VALUE to the Government, price and other factors considered.

FIRM FIXED Price Proposals/Quotations may be submitted on company letterhead stationary and must include the following information: Cage Code Number/DUNS Number, Cost breakdown, Unit Price, Extended Price, Delivery of Subscription, Payment Terms and discount offered for prompt payment. The closing date and time for receipt of offers is FEB/03/2010 @ 8:00 AM EST. Facsimile and E-mail quotes are acceptable and may be faxed to (757) 686-4018 or E-mailed to the primary POC James A. Lassiter Contracting Officer

2nd POC Ms. Carrie Houck Contracting Officer, USCG


Offerors are to provide Firm Fixed Prices ,by FEB/03/2010 @ 8:00am EST .

The Anticipated Award Date for the Purchase Order Contract is FEB/03/2010 , this date is approximate and not exact.

Shipping / Delivery Requirement:

Unless otherwise specified in the awarded PO Contract all Items/Materials will be required to be directly delivered/shipped to the USCG C2CEN 4000 Coast Guard Blvd. Portsmouth Va. 23703

All Items shall be delivered to the address above within: 30 Days ARO.

The Following FAR Provisions apply to this Acquisition:

FAR 52.212-1 Instructions to Offerors

FAR 52.212-2 Evaluation-Commercial Items (a) Overall Best Value to the Government

FAR 52.212-3 Offeror Representations and Certifications-Commercial Items, Offerors should be registered in CCR, Central Contractors Registration

The Following FAR Clauses apply to this Acquisition:

FAR 52.212-4 Contract Terms and Conditions-Commercial Items

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items

The government intends to award a Purchase Order Contract resulting from this solicitation to the responsible bidder quotation conforming to the solicitation which will be most advantageous and Overall BEST VALUE to the Government, price and other factors considered.

FAR 52.212-1 Instructions to Offerors-Commercial Items (JUN 2008),

FAR 52.212-2 Evaluation-Commercial Items (JAN 1999)- award will be made to the Offeror proposing the Best Value to the Government considering specification,price, delivery, and past performance, and quality.

FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (AUG 2009) to include Alt I (APR 2002). These certifications must be included with quote and can be accessed and downloaded via FedBizOps with this RFQ. Contractors are encouraged to submit through

FAR 52.212-4 Contract Terms and Conditions –Commercial Items (MAR 2009) with the following addendas:

FAR 52.252-2 Clauses Incorporated by Reference (Jun 1998), the full text of the clause may be accessed electronically at Internet address;

A Data Universal Numbering System (DUNS) Number is the primary identifier in

FAR 52.204-7 Central Contractor Registration (CCR)(Jul 2006). Contractors are located

and identified in CCR by their DUNS number. To facilitate payment via Electronic

Funds Transfer – CCR, contractors should be registered in the CCR. A DUNS

Number can be obtained via and CCR registration can be obtained via

End of Clause

FAR 52.212-5, Contract Terms and Conditions to Implement Statutes or Executive Orders –Commercial Items (DEC 2009),

The following Clauses and others as indicated by the Contracting Officer as applicable shall apply to the awarded contract.

FAR 52.222-3 Convict Labor (JUN 2003) (E.O. 11755)

FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies (AUG 2009) (E.O. 13126)

FAR 52.222-21 Prohibition of Segregated Facilities (FEB 1999)

FAR 52.222-26 Equal Opportunity (MAR 2007)(E.O. 11246), FAR 52.222-35 Equal Opportunity for Special Disable Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEPT 2006) (38 U.S.C. 4212),

FAR 52.222-36 Affirmative Action for Workers with Disabilities (JUN 1998)(29 U.S.C. 793),

FAR 52.222-37 Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era, and Other Eligible Veterans (SEPT 2006)(38 U.S.C. 4212),

FAR 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008)(E.O.

12722,12724,13059.13067,13121, and 13129)

FAR52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (OCT 2003)(31 U.S.C. 3332)

End of Clause

The following clauses are incorporated by reference, entire clause(s) available at;


CLAUSES (can be accessed electronically at




This solicitation contains FAR Clause 52.204-7, Central Contractor Registration and FAR Provision 52.204-8, Annual Representations and Certifications. In accordance with FAR 4.1201 prospective contractors are required to submit annual representations and certifications via the Online Representations and Certifications Application (ORCA) at Please ensure completion prior to submission of your quote. Also note that paragraph (b) of FAR 52.204-8, applies.

The following Statement/Information is in reference to this Acquisition being considered to be a Sole Source Acquisition based on the following as provided to the Contracting Officer and hereby agreed upon.



Justification for other than full and open competition.

(a) Each justification shall contain sufficient facts and rationale to justify the use of the specific authority cited. As a minimum, each justification shall include the following information:

(1) Identification of the agency and the contracting activity, and specific identification of the document as a "Justification for other than full and open competition."

United States Coast Guard Command and Control Engineering Center (C2CEN), Portsmouth Virginia

(2) Nature and/or description of the action being approved.

C2CEN is evaluating the Cortron Model 90 keyboard/trackball combination (P/N: 591-0039) for the replacement Cortron Model 90 keyboard/trackball combination (P/N: 591-0029) that will be use on SEAWATCH Fast Response Cutter (FRC) equipment suite development and acceptance testing.

The equipment required for the SEAWATCH FRC is specified by the FRC Circular Of Requirements (COR) Section 425-1.1. C2CEN is developing and delivering Government Furnished Information (GFI) software, SEAWATCH FRC to be used on Contractor Furnished Equipment (CFE) selected by Bollinger, the prime contractor for building the FRC.

(3) A description of the supplies or services required to meet the agency's needs.

The FRC-B COR identifies specific CFE (and operating system software where appropriate) which the GFI must be compatible with. Furthermore, a majority of the GFI software applications are developed by the Defense Information System Agency (DISA) which specifies specific hardware equipment requirements.

C2Cen procurements for the SEAWATCH FRC Lab equipment must match the equipment called out in the SEAWATCH FRC COR requirements, section 400 as detailed;

Seawatch Equipment List

1. Sun T5120 Server w/ Solaris 10 OS.

Processor: UltraSPARC T2, 8 core 1.4Ghz

Memory: 32 GB, 8 x 4GB

Hard Drive: 4ea 146GB SAS drives

Network: 4 10/100/1000 Mbps Ethernet Up

Ports: 4 USB 2.0 / 1 serial

Graphics: XVR-300, ATI FireMV GPU, 128MB DDR SDRAM

Optical Drive: CD-RW/DVD-RW (8x)

Power Supply: Dual 720W Hot Swappable.

Operating System: Sun Solaris 10

2. Sun X2250 Windows Server

Processor: Intel Xeon L5420 Quad Core 2.5Ghz

Memory: 8 GB

Hard Drive: 2ea 250GB SATA drives

Network: 4 10/100/1000 Mbps Ethernet Up

Ports: 5 USB 2.0 / 1 RJ-45 TIA/EIA-232-F serial

Graphics: Integrated

Optical Drive: DVD+/- RW

Power Supply: 500W

Operating System: Windows Server 2003

3. Supermicro Super Servers 5016I-MT (Replacement for Advantech SYS-1U1320-4A02)

Processor: Intel Xeon Quad-core X3460 2.8 GHz

Memory: 8 GB

Hard Drive: 2ea 320GB SATA drives

Network: 2 10/100/1000 Mbps Ethernet

Ports: 4 USB 2.0 / 2 serial

Graphics: eVGA 9500GT 512MB PCI-E

Optical Drive: DVD-RW

Power Supply: 350W

Operating System: Windows 7 Professional downgraded to Windows XP Professional

4. Dell NX3000 (Replacement for the Dell NF500)

Processor: Intel E5405 Quad Core, 2.26 GHz

Memory: 12 GB

Hard Drive: 6ea 450GB SAS Drives.

Network: 4 10/100/1000 Mbps

Graphics: Integrated

Power Supply: 870W

Operating System: Microsoft Storage Server 2008

5. Cisco 2960G Gigabit Ethernet Switch

Ports: 20 10/100/1000 Ethernet / 4 dual purpose uplinks.

Layer 2 Switching

System Peripheral Devices:

6. Perle IOLAN SDS Serial-LAN Interface

16 Port Serial to Ethernet Terminal Server

Supports Sun Solaris and Windows XP Professional

7. Hatteland JH19T14 19” Ruggedized Video Monitors

NMEA 4 and TEMPEST Level 2 19” Monitors.

8. Black Box SW 722A-R2

NSA approved KVM for switching between SEAWATCH and the Classified Workstation.

9. NTI inc RACKMUX-VS17-T-4USB Sys Admin Keyboard tray

10. Extron P/2DA2xi Video Distribution Amplifiers

11. NTI VEEMUX SM-mXn-15V-LCD Video Matrix Switch

12. Axis Communications 291 Chassis with 243Q Blade Video Server Encoder

12. Cortron Inc Model 90 Ruggedized Keyboard/Trackball combination

Part Number 591-0039 (Replacement for Part Number 591-0029)

(4) An identification of the statutory authority permitting other than full and open competition.

6.302-1 (2)(ii) Supplies may be deemed to be available only from the original source in the case of a follow-on contract for the continued development or production of a major system or highly specialized equipment, including major components there, of, when it is likely that award to any other source would result in a substantial duplication of cost to the Government.

(5) A demonstration that the proposed contractor's unique qualifications or the nature of the acquisition requires use of the authority cited.

Vendors and model numbers have been dictated by the FRC-B COR and the DISA.

(6) A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies. – Requirement shall be posted Brand, Model and Specifications Specific, there is no restriction on the selection of vendors.

(7) A determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable.

The best price available will be selected for the required equipment from multiple vendor quotes.

(8) A description of the market research conducted (see Part 10) and the results or a statement of the reason market research was not conducted.

Many of the requested items are available on GSA schedules. For those items not available from GSA schedules, market research using the internet has identified the most economical sources.

(9) Any other facts supporting the use of other than full and open competition, such as:

Technical data packages, specifications, engineering descriptions, statements of work and purchase descriptions suitable for full and open competition are not available because the CFE is called out in the COR and the hardware and software required by the DISA application is dictated by the DISA.

(10) A listing of the sources, if any, that expressed, in writing, an interest in the acquisition.

Many of the requested items are available on GSA schedules. For those on the GSA schedules, Internet searches have been conducted and the most economical one found has been listed. Have any sources written to be included in this purchase? I believe we have initiated all communications. This may be a “No” answer.

(11) A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

None required. Any current vendor that can meet the specific brand name, model, and specifications called out in the FRC COR is acceptable.

(12) Contracting officer certification that the justification is accurate and complete to the best of the contracting officer's knowledge and belief.

(a) The requirement to purchase precise brand, model, and specification equipment for development of GFI for installation on CFE is valid. This requirement restricts competition to those vendors capable of providing the exact equipment specified but does not prohibit competition between similar vendors.

(b) Each justification shall include evidence that any supporting data that is the responsibility of technical or requirements personnel (e.g., verifying the Government's minimum needs or schedule requirements or other rationale for other than full and open competition) and which form a basis for the justification have been certified as complete and accurate by the technical or requirements personnel.

The FRC COR requirement has been certified and accepted by the Coast Guard Acquisitions directorate, CG-9; as the specifications and performance standards for the Fast Response Cutter.

USCG Command and Control Engineering Center
4000 Coast Guard Boulevard
Portsmouth, Virginia 23703-2199
United States
James A Lassiter,
Contracting Officer
Phone: (757)686-2149
Fax: (757)686-4018
Carrie Houck,
Contracting Officer