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RFI - Hydration Supplies for Disaster Relief

Solicitation Number: HSFEHQ-11-R-Hydro
Agency: Department of Homeland Security
Office: Federal Emergency Management Agency
Location: Logistics Branch
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Sources Sought
Added: Jan 20, 2011 5:11 pm
The Federal Emergency Management Agency (FEMA) procures and stores hydrated beverages to support readiness capability for immediate distribution to disaster survivors routinely.  The purpose of this Request for Information is to identify sources of supply for hydration in support of disaster relief efforts based on a catastrophic disaster event within the New Madrid Fault System for a survivor population of 7M to be utilized for the sustainment of life during a 10-day period of operations.   FEMA is considering the following specifications (210M liters per day):

- Quantity of liters;

- Product Standards - All water shall be produced, packaged, labeled, transported, stored and handled in accordance with Title 21, Code of Federal Regulations, Parts 101, 110, 129 and 165 and all other applicable Federal, state, and local laws and regulations.  The beverages shall expire no sooner than one year and nine months from the date of delivery;

- Primary Container - The water shall be packaged in single-service polyethylene terephthalate (PET) bottles with flat caps or similar packages suitable for water consumption.  Bottles shall be 1 liter in size;

- Packaging of Shipping Cases - Water shall be packed in the vendor's standard commercial casing, which shall be shipped on industry standard size pallets (48 inches by 40 inches).  Pallets of hydrated beverages shall be fully covered on all sides (excluding the top and bottom) with a minimum of a double layer of stretch-wrap.  The stretch wrap shall extend over the top of the packaged product by a minimum of six inches.  Pallets shall be hardwood and designed for pick up from all four sides.  Due to the many unknown circumstances which can arise during disaster response and recovery, it is possible that the beverages may be moved several times, may be double-stacked for storage, and may be stored in warehouses or stored outside with no protection in all types of weather.  The potential vendor shall ensure that the hydrated beverages are packaged to withstand such handling as well as severe climatic conditions.

The following questions are put forward to interested parties:

1. Please specify the type of organization responding to the questions (i.e. small business, large business, industry association, etc.) If a small business, please specify all Small Business Administration socioeconomic programs under which your organization qualifies.

2. Does your organization have a product available that meets all the specifications above?
If the answer is "Yes:" What is the country of origin?
If the answer is "No:" (a) Can your organization produce such a product? (b) What would be the product lead time? (c) What country are the manufacturing plants located in?

3. Can your organization delivery the product to a specified location within a 24 hour period?

4. Please provide an implementation plan for critical delivery orders and delivery surge orders.

5.  What states do you already have contracts in place with to provide these types of products?

6.  Please detail the type of hydrated beverages and quantities you can provide for each day following a disaster.

7.  Please provide alternatives to the hydrated beverage specifications that your organization can provide.

8.  What type of delivery schedule would your organization recommend for the hydrated beverages?

9. Does your organization have the capabilities to deliver products directly to FEMA's CONUS Distributions Centers?

10.  Can your organization track deliveries from point of origin to point of delivery?

11.  What is your lead time for delivery once FEMA has placed an order?

 Interested parties may also provide brochures, web links, or other literature about their products available for the specified users. Responses to this RFI are not considered offers and cannot be accepted by the Government to form a binding contract. 

Vendors are encouraged to ask the Government questions regarding this potential requirement. Questions must be submitted in writing to Thomas Zaboski at not later than 2:00PM, 26 January 2011 to be answered.  Responses to questions will be provided not later than 2:00PM, 03 February 2011.  Request for Information closing date is 03 February 2011.

500 C Street SW
Patriots Plaza -- 5th Floor
Washington, District of Columbia 20472
Thomas Zaboski,
Contract Specialist
Phone: 202-646-7929