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Sonic Foundry Mediasite Recorders

Solicitation Number: HU0001-09-T-V329
Agency: Other Defense Agencies
Office: Uniformed Services University of the Health Sciences
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Combined Synopsis/Solicitation
Added: Sep 02, 2009 1:56 pm

The Uniformed
Services University
of the Health Sciences (USU), located on the National Naval Medical Campus in Bethesda, MD,
has a requirement for the purchase of Sonic Foundry Mediasite Recorders with
Service and Maintenance.

This is a combined synopsis/solicitation for commercial items prepared under
the authority of FAR Subpart 12.6, as supplemented with additional information
included in this notice. This announcement constitutes the only solicitation;
quotations are being requested and a written solicitation will not be issued. This
is a request for quotations (RFQ) in accordance with FAR Part 13 – Simplified
Acquisition Procedures. It is the responsibility of the contractor to monitor
FedBizOpps for any amendments to the solicitation. This RFQ incorporates all
provisions and clauses in effect through Federal Acquisition Circular 2005-36.  

This requirement is set-aside for small businesses. The applicable NAICS code
334111Electronic Computer Manufacturing,
with a size standard of 1,000 employees. Offerors
must be registered in the Central Contractor Registration ( as a small business
under NAICS code 334111 by the close date of the RFQ. Those offerors not registered
in CCR as a small business under NAICS code 334111 will be considered
nonconforming to the requirement and their quote will not be considered.


USUHS has determined that Sonic
Foundry is the only reasonably available manufacturer to meet the government’s


Statutory Authority:

(b) Soliciting from a single

(1) For purchases not exceeding
the simplified acquisition threshold, contracting officers may solicit from one
source if the contracting officer determines that the circumstances of the
contract action deem only one source reasonably available (e.g., urgency,
exclusive licensing agreements, or industrial mobilization).


USUHS has determined that the Sonic Foundry Mediasite RL Recorder is essential to the Government’s requirements and market research has not
produced any other companies’ products that meet the agency’s needs.  The Sonic Foundry MediaSite integrated
platform provides a single manufacturer solution for lecture room capture and
delivery of events at the USU over the Internet.  The increasing demand for rich multimedia
rendering of SOM and GSN courses coupled with the expanding demand for Podcast
technology and a truly virtual campus drive the USU’s requirements to advance
the use of Internet streaming.  All
captured content is immediately available through Blackboard, the USU Internet
or Intranet.  Access can be controlled by
UIS’ Active Directory system ensuring that the content can be accessed by the
appropriate audience.  The Sonic Foundry
system integrates with our current information technology and supports our
adoption of MS Outlook.  Access to the
system is only limited by our bandwidth and not per user seat licenses, thus
enabling the USU to leverage the technology in support of the USU’s vision of a
virtual university delivering distributed learning and CME.


Sonic Foundry provides a uniquely
integrated solution of hardware and software that will enable the USU to
deliver live, On-Demand and Podcasting multimedia content of the USU’s
lectures, research findings and CME content.  Specifically the new USU Center for Translation Science and the new
focus on Traumatic Brain Injury research will be enabled to effectively and
widely distribute the results of our research to the broader scientific community.


The ability to stream content
over the Internet or podcast is possessed by multiple agencies and individual
DOD offices/units however it is neither coordinated, seamless, widely available
nor centrally funded. Each DOD entity must procure individual systems to meet
local requirements. 


quotes must be valid until September 30, 2009. Award will be made subject to
the Availability of Funds in accordance with FAR 52.232-18.




government will award a Firm-Fixed-Price (FFP) contract resulting from this
solicitation to the responsible offeror whose quote, conforming to this
announcement, will be most advantageous to the government. Award will be made
on a
lowest price technically acceptable determination considering price and non-price factors in accordance with FAR 52.212-2 - Evaluation – Commercial Items Clause.


2. Price

Offerors must submit
product literature demonstrating the product quoted meets the minimum

  1. Technical Requirements:  Requirements for the USU system are identified below; those deemed
    to be key performance parameters are marked as KPP. All other requirements
    are threshold.

    1. Rack mount Media Recorder Capabilities

                                                              i.      U2 Rack mount configuration,
provide the ability to lock the appliance to the rack

                                                            ii.      (KPP) All components manufactured, licensed and warrantee
by the same manufacturer

                                                          iii.       Video Capture requirements:

1.      (KPP) Support for video capture from digital and analog
(composite and S video) sources

2.      (KPP) 3:4 resolution up to 640x480

3.      (KPP) Video picture of 16:9 resolution

4.      (KPP) Video encoding from 56K to 2MBps

5.      Video capture minimum of 30 fps

6.      High motion video support

7.      (KPP) DVI-I interface

8.      (KPP) Presentation capture of 4:3 and widescreen 16:9
resolutions up to 1920x1080 to include 480p, 720p and 1080i

9.      Single, real-time encoding process to digitize VGA
or DVI input and synchronize with encoded video/audio stream

10.  VGA pass-through to route signals to secondary

                                                          iv.      Sound Capture

1.      Visual indicator on appliance of low sound input

2.      Must support audio capture from digital sources as
well as XLR and RCA analog inputs

                                                            v.       (KPP) System automatically generates a navigable index and image  thumbnails

                                                          vi.      (KPP) System to support the selection of various
streaming profiles and multiple encoding rates

1.      (KPP) Generated content to be automatically available for
live streaming and on-demand

                                                        vii.      Provide user-driven stop, start
and pause functions

                                                      viii.      (KPP) Integrate with AMX panel control systems through a
serial interface

                                                          ix.      (KPP) Provide automatic recording of events based on a
schedule.  Scheduling system must permit
establishing recurring times and exceptions for holidays and other
non-recording events.

                                                            x.      Appliance to support remote
control of recording from the Web by a Web browser.  Functions to include start/stop; change audio,
video and image input; adjust image quality; adjust scan rate; delete content
from the appliance and publish content to the server.

                                                          xi.      Appliance must be able to create
a CD from the recorded event

                                                        xii.      (KPP) Appliance to include built-in editing software to enable
the user to view the streaming media in a timeline with associated images; crop
start and finish, center cut; replace video files, edit, delete or replace
presentations; adjust timings; create custom chapters and alternate slide text.

                                                      xiii.      (KPP) System must automatically and immediately upload to
the media server and be accessible to authorized users


b.      Additional Technical Specifications:

High resolution image capture


Digital and Analog image

 HDDB15 interface

 All standard VESA modes

 1920 x 1080 maximum resolution

 Widescreen resolution support

 480p, 720p, 1080i HD


 Full motion video support


Analog image

- VGA pass-through


Digital video

 IEEE 1394 DV (6-pin connector)


Analog video

 Composite BNC/RCA

 S-Video (Y/C)

 NTSC and PAL formats


Audio capture

Digital audio

 IEEE1394 DV


Analog audio

 2 x balanced XLR (stereo)

 2 x unbalanced RCA (stereo)


Secondary audio

 Line in - unbalanced 1/8” TRS

 Mic in - unbalanced 1/8” TS (mono)

 Line out - unbalanced 1/8” TRS


c.       MediaSite SmartServe Custom Service

d.      Travel (if applicable)


2.      Price

To be eligible for
contract award, a contractor must be registered with the Central Contractor
Registration (CCR) database. For instructions on registering with the CCR,
please see the CCR website at
All offerors are required to submit a completed copy of the Federal Acquisition
Regulation (FAR) Provision 52.212-3 (Offeror Representations and
Certifications-Commercial Items) and DFAR Provision 252.225-7035 (Buy America
Act-Free Trade Agreements-Balance of Payments Program Certificate), with their

reserves the right to award without discussions. All questions must be directed
by email to and (as a secondary contact). Questions must be received by 2:00 PM (EST) on September
8, 2009. Responses to questions will be addressed as an amendment to the RFQ.
No questions will be answered over the phone.


shall be accepted by email only. No other method of submission will be
accepted. Email all quotes to and (as a secondary contact). Quotes must be received by 11:00 AM (EST) on September
11, 2009.


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Solicitation - SF1449

Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Solicitation - SF1449
Posted Date:
September 2, 2009
Description: Solicitation (SF 1449) to be completed by all interested vendors.
4301 Jones Bridge Road
Bethesda, Maryland 20814-4799
4301 Jones Bridge Road
Bethesda, Maryland 20814
United States
Timothy R Bunting
Phone: 301-295-1375
Fax: 301-295-1716
Genelle C. Germana,
Contract Specialist
Phone: 301-295-3868
Fax: 301-295-1716