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Humanitarian Assistance Advisor/Military - Worldwide (Multiple Positions)

Solicitation Number: M-OAA-DCHA-DOFDA-08-905
Agency: Agency for International Development
Office: Washington D.C.
Location: USAID/Washington
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Combined Synopsis/Solicitation
Added: May 08, 2008 12:25 pm

ISSUANCE DATE: May 7, 2008

CLOSING DATE: June 6, 2008, 5:00 p.m. EDT

SUBJECT: Solicitation for U.S. Personal Service Contractor for a Humanitarian Assistance Advisor/Military - Worldwide (Multiple Positions).


The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking applications (Optional Form 612 only) from qualified U.S. citizens to provide personal services as a Humanitarian Assistance Advisor/Military under a personal services contract, as described in the attached solicitation.

Submittals shall be in accordance with the attached information at the place and time specified.

Applicants interested in applying for this position MUST submit the following materials:

• Complete and hand-signed federal form OF-612 (including OF-612 continuation sheets as needed).

NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described in the "Applying" section. Please carefully review the complete job announcement and the "Applying" instructions. Failure to provide the required information and/or materials will result in your not being considered for employment.

• Supplemental document specifically addressing the five (5) Quality Ranking Factors (QRFs) shown in the solicitation.

Incomplete or unsigned applications shall not be considered. These signed forms must be mailed, delivered, faxed, or emailed (email applications must be signed) to:


529 14th Street, NW, Suite 700

Washington, DC 20045

E-Mail Address:

Facsímile: (202) 315-3803 or (240) 465-0244

Applicants should retain for their records copies of all enclosures which accompany their applications. Any questions on this solicitation may be directed to:

Leigh Carlson or Kelly Tobin

Telephone Number: (202) 661-9369 or (202) 661-9381

E-Mail Address:


Facsímile: (202) 315-3803 or (240) 465-0244


Yvonne Wilson

Contracting Officer

Solicitation for U.S. Personal Service Contractor (PSC) Humanitarian Assistance Advisor/Military - Worldwide (Multiple Positions)


2. ISSUANCE DATE: May 7, 2008


4. POSITION TITLE: Humanitarian Assistance Advisor/Military - Worldwide

5. MARKET VALUE: GS-13 ($68,625 - $89,217 - additional locality pay adjustments may apply depending on assignment location.) Final compensation will be negotiated within the listed market value based upon the candidate’s past salary, work history and educational background. Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed.

6. PERIOD OF PERFORMANCE: Two years, renewable up to five years





The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA). OFDA is organized into three divisions, under the management of the Office of the Director (OD). The Disaster Response and Mitigation Division (DRM) is responsible for coordinating with other organizations for the provision of relief supplies and humanitarian assistance. DRM also devises, coordinates, and implements program strategies for a variety of natural and human caused disaster situations. DRM hires sector specialists to provide technical expertise in assessing the quality of disaster response. The Program Support Division (PS) provides programmatic and administrative support including budget/financial services, procurement planning, contracts and grants administration, and communication support for OFDA’s Washington and field offices. The Operations Division (OPS) develops and manages logistical, operational, and technical support for disaster responses and administrative support to all offices and operations. OPS maintains readiness to respond to emergencies through several mechanisms, including managing Search and Rescue (SAR) Teams, Disaster Assistance Response Team (DARTs), and Washington-based Response Management Teams (RMTs), to ensure OFDA’s capacity to execute and coordinate U.S. Government (USG) humanitarian assistance and response to natural disasters and complex emergencies. OPS performs these functions through three teams, namely, Operations Support Team, Overseas Administration Team and Field Support Team. The Operations Support Team provides technical guidance and expertise in Disaster Logistics, Search and Rescue, Operations Center Management, Military Liaison, and Consequence Management. It also provides overseas support to OFDA offices and personnel and to other sectors necessary to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The Operations Liaison Unit (OLU) is part of this team and manages OPS liaison with the U.S. Military.


The Humanitarian Assistance Advisor/Military (HAA/M) position was established to more effectively coordinate the activities of OLU. These activities include military liaison and coordination, Disaster Assistance Response Team (DART) deployment, Response Management Team (RMT) participation and Chemical, Biological, Radiological, Nuclear, or Explosive (CBRNE) disaster planning under Presidential Decision Directive 39/62. The HAA/M will be located within the OPS’s OLU and functions as the Division’s principal point of contact with the Department of Defense (DoD).


HAA/Ms provide the critical liaison function between USAID and the DoD military establishment in order to represent the humanitarian sector perspective and expertise in situations where coordination between the parties is required.



The HAA/M will be a member of OLU. There may be an initial training program in Washington, DC for up to one year, which will include formal classroom training and on-the-job training; and may include security training.

After completion of Washington training, HAA/Ms may be assigned to Washington, other locations in the United States, or an overseas office, and will be required to serve through rotational assignments. At any time, at the discretion of OFDA Headquarters, the incumbent may be reassigned/relocated to a geographical location where the individual’s services are needed.

Travel is required to attend DoD conferences, exercises and other related activities on behalf of USAID, OFDA, a particular DART or RMT and/or a CBRNE planning exercise as directed by the OFDA/OPS Division Chief through the OLU Leader.

The incumbent’s duties and responsibilities will include the following:

• Coordinate with the humanitarian community to achieve the best use of military assets by reducing redundant or counterproductive military activities;

• Assist the military in defining and reconciling its role with that of the greater humanitarian relief community;

• Seek out methods to most effectively utilize DoD strengths;

• Represent OFDA in appropriate DoD training and planning exercises with subsequent reporting to OFDA divisions on activities, lessons learned, success and future activities as a result of OFDA participation;

• Represent OFDA in DoD conferences in the context of priorities set forth by the OPS Division Chief, such as, participate in After-action Reviews (AARs), humanitarian exercises sponsored at the Combatant Command level and at operational level and strategic planning exercises normally conducted through Pentagon auspices to interact with policy makers;

• Assist OFDA management in defining a strategy for military coordination which will include guidelines for determining OFDA participation in DoD operations when specific requests are made and where OFDA should request activities and participation;

• Determine whether OFDA participation in DoD humanitarian activities is necessary and useful;

• Provide OFDA briefings and training to uniformed military officers at various DoD educational institutions (War Colleges, National Defense University, Navy Postgraduate School, etc.);

• Coordinate with DoD and the Department of State’s Bureau of Political-Military Affairs to provide OFDA staff with briefings on military procedures, assets, roles, capabilities, culture, chain-of-command and humanitarian-related activities and circulate status reports which summarize DoD activities in which OFDA personnel are involved;

• Deploy with DoD forces in humanitarian emergencies;

• Provide reports, debriefs and evaluations to the OLU Team Leader and other appropriate OFDA staff of all planning, exercises and deployments;

• Assist in the identification of OFDA’s DRM Division deployment needs in designated "at risk" countries where DARTs may deploy; work with other teams within OFDA to determine appropriate DART needs as a basis for contingency planning for personnel and resources;

• Deploy to the field as a DART member, as necessary;

• Assist the OLU in providing classified USG information support to OFDA as requested and to selected DARTs and RMTs on an as-needed basis;

• Assist regional Combatant Commanders (COCOMs) in developing the humanitarian assistance aspect of their strategic operations and crisis action planning products; and

• Liaise with the DoD and other elements of the USG in an effort to help the military coordinate with the humanitarian community.


The incumbent will take direction from and report to the OPS OLU Leader in Washington, DC.


The Supervisor will set overall objectives. The incumbent and the Supervisor together will develop deadlines, projects, and work to be accomplished. The employee is expected to take initiative, act independently and perform with minimal direction in responding to humanitarian emergencies and military liaison activities as part of a fast-paced office environment.


The work is generally sedentary and does not pose undue physical demands. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).


Work is primarily performed in an office setting. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions. Travel on DoD transportation assets (all modes) may be required.

12. START DATE: Immediately, once necessary clearances are obtained.

13. POINT OF CONTACT: See Cover Letter.


(Determines basic eligibility for the position. Applicants who do not meet all of education and experience factors are considered NOT qualified for the position.)

Bachelor's degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, political science, or a related field), and seven (7) years of related work experience. Two years of this experience must be field (domestic or overseas) experience in humanitarian needs assessment, analysis, emergency relief program operations, or post-emergency rehabilitation aid.


Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, political science, or a related field), and five (5) years of related work experience. Two years of this experience must be field (domestic or overseas) experience in humanitarian needs assessment, analysis, emergency relief program operations, or post-emergency rehabilitation aid.


(Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.)

• Applicant is a U.S. Citizen;

• Professional experience planning for or responding to a Chemical, Biological, Radiological, Nuclear or Explosive (CBRNE) event.

• Complete and hand-signed federal form OF-612 and OF-612 continuation sheets submitted;

• All applicants must submit complete dates (months/years) and hours per week for all positions listed on the OF-612 to allow for adequate evaluation of your related and direct experience. Experience that cannot be quantified will not be counted towards meeting the experience requirements.

• Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted;

• Ability to obtain a TOP SECRET level security clearance as provided by USAID.

• Ability to obtain a Department of State medical clearance;

• Satisfactory verification of academic credentials.


(Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.)

QRF #1 Demonstrated ability to prepare and conduct oral presentations on a wide variety of topics, and the ability to communicate effectively with relevant parties within and outside of OFDA. Demonstrated ability to write clearly and prepare in-depth reports which may include the application of a variety of analytical techniques;

QRF #2 Knowledge of and experience with civilian-military planning for CBRNE, Complex Contingency Operations (CCO), and natural disaster emergencies at three levels; Washington, D.C., the Combat Command level; and at the field level. Experience to include the various types of CBRNE and CCO incidents, natural disasters, events, and accidents as well as the potential impacts and consequences;

QRF #3 Demonstrated knowledge of the precepts of humanitarian assistance actions/operations and the ability to communicate those precepts to organizations outside of USAID; in particular, DoD;

QRF #4 Demonstrated knowledge of disaster relief and humanitarian assistance concepts, to include knowledge of the political, economic, and cultural impacts of policy decisions on relief efforts during civil conflicts and natural disasters; and

QRF #5 Experience in the design, implementation, and evaluation of internal and external training plans and programs.

BASIS OF RATING: Applicants who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the Quality Ranking Factor (QRF) responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Applicants are required to address each of the QRFs on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection and/or Quality Ranking Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards.

The Applicant Rating System is as Follows:

QRFs have been assigned the following points:

QRF #1 – 15 points

QRF #2 – 12 points

QRF #3 – 10 points

QRF #4 – 8 points

QRF #5 – 5 points

Interview Performance – 30 points

The interview process will consist of two parts. The initial interview (Part 1 - 10 points) will consist of the Selection Committee asking applicants in the competitive range a set of standard interview questions. The initial interviews may be conducted in-person or by telephone. Applicants who score a full 10 points in Part 1 will be invited to give an oral presentation to the Selection Committee (Part 2 - 20 points). The presentation content will be provided by the committee and all presenters will use the same content in their presentation. Oral presentations will be conducted in-person in Washington, D.C. Applicants who are eligible for Part 2 but are unable to travel to Washington at their own expense will be allowed to provide an audio/visual version of their presentation for the committee's review.

Satisfactory Professional Reference Checks – 20 points

Total Possible Points: 100


Applications must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. A complete U.S. Government OF-612 form with hand-written signature (including OF-612 continuation sheets as needed) (downloadable forms are available on the USAID website,, internet, at Federal offices, or at

NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described in this section. Failure to provide the required information and/or materials will result in your not being considered for employment.

2. A supplemental document specifically addressing the five (5) Quality Ranking Factors (QRFs) shown in the solicitation.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter.


Via mail: GlobalCorps, 529 14th Street, NW, Suite 700, Washington, DC 20045

Via facsímile: (202) 315-3803 or (240) 465-0244

Via email:

The most qualified candidates may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection.

NOTE: If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret clearance is not obtained within nine months after award, USAID will terminate the contract at the convenience of the government.

NOTE: If a Department of State medical clearance is not obtained within six months after offer acceptance, the offer may be rescinded.


This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application.


All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR.

For general information about DUNS Numbers, please refer to FAR Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003)


Forms outlined below can found at: or at

1. Optional Form 612.

2. Medical History and Examination Form (DS-1843). **

3. Questionnaire for Sensitive Positions (for National Security)

(SF-86), or **

4. Questionnaire for Non-Sensitive Positions (SF-85). **

5. Finger Print Card (FD-258). **

6. Employment Eligibility Verification (I-9 Form). **

** Forms 2 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.


CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to

to determine which CIBs and AAPDs apply to this contract.


AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation.


Regardless of the assigned duty station, selected candidates will receive the benefits normally authorized for PSCs as follows:


Employer's FICA Contribution

Contribution toward Health & Life Insurance

Pay Comparability Adjustment

Annual Increase

Eligibility for Worker's Compensation

Annual & Sick Leave

Extent of allowances will be contingent upon the location of the duty station, and will vary according to the following:

If selected to be initially posted in Washington, D.C., the Contractor will not be entitled to allowances.

If selected to be posted in a Combatant Command post within the United States, cost of pack-out and shipment of household effects (HHE) up to 7,200 pounds to and from duty station will be funded by USAID. No allowance for temporary storage of HHE will be authorized. Mileage reimbursement will be authorized if Contractor drives privately owned vehicle from residence of record to duty station. Reimbursement will be paid at the per mile rate authorized by the General Services Administration.

If selected to be posted in a Combatant Command post overseas, Contractor will be entitled to applicable allowances as listed below. Allowances will vary by location of duty station.

ALLOWANCES (if Applicable).*

(A) Temporary Lodging Allowance (Section 120).

(B) Living Quarters Allowance (Section 130).

(C) Post Allowance (Section 220).

(D) Supplemental Post Allowance (Section 230).

(E) Separate Maintenance Allowance (Section 260).

(F) Education Allowance (Section 270).

(G) Education Travel (Section 280).

(H) Post Differential (Chapter 500).

(I) Payments during Evacuation/Authorized Departure (Section 600), and

(J) Danger Pay (Section 650).

* Standardized Regulations (Government Civilians Foreign Areas).

FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare






(OCTOBER 2006)

(a) Definitions. Terms used in this General Provision are defined in 16

FAM 116 available at .

Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs.

(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC) SERVICES.”

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.” In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.

(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent.

(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).

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Solicitation 1

Posted Date:
May 8, 2008
Description: Solicitation for USPSC - Humanitarian Assistance Advisor/Military - Worldwide (Multiple Positions) SOLICITATION NUMBER: M/OAA/DCHA/DOFDA-08-905
OF612 form.doc (197.00 Kb)
Description: OF612 Form
OF612cont2.doc (423.00 Kb)
Description: OF612 Continuation Sheet
1300 Pennsylvania Avenue, NW
Room 7.10-006
Washington, District of Columbia 20523
Michael S Jones
Phone: 202-661-9366
Kelly Tobin,
Phone: 202-661-9381
Fax: 202-315-3803