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Hospital replacement Linens

Solicitation Number: NIHCL2011096
Agency: Department of Health and Human Services
Office: National Institutes of Health
Location: Clinical Center/Office of Purchasing & Contracts
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Added: Jan 20, 2012 3:47 pm Modified: Feb 17, 2012 3:06 pmTrack Changes
The National Institutes of Health, Clinical Center, Housekeeping and Fabric Care Department (HFCD) has a requirement to acquire linen for clinical care. The Statement of Work shall include, but not be limited to, the following: bed linens; patient wear; scrub uniforms; and various other items that are needed in the care of patients. The linens shall be purchased through the issuance of individual Delivery/Task Orders throughout the year, usually monthly, to replace worn and missing linen.

A Firm Fixed- Price, Indefinite- Delivery Indefinite- Quantity (IDIQ) Task Order type contract is contemplated. The Government anticipates the total life of the Contract shall not to exceed 60 months. The base period of performance will be twelve months from the date of award. Thereafter, the contract shall be renewable as provided in FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000).

The Invitation for bid is being issued as a 100% Small Business Set-Aside and will contain the following North American Industry Classification System (NAICS) and Size Standard: NAICS code for this requirement is 313210 and the size standard is 1000 employees or less.

The National Institutes of Health anticipates that the formal Invitation for Bid (IFB) will be available on or about February 7, 2012 and the pricing shall be provided as part of an on-line Reverse Auction. The IFB will be available under the Federal Business Opportunities (FBO) web site at The Government will not issue a hard copy of the IFB. All interested vendors must obtain the solicitation documents via the FBO web portal.

The IFB requires interested vendors to provide bid samples that meet or exceed the salient characteristics as specified in the statement of work. These samples will be evaluated by the Governments Technical Evaluation Committee and only those vendors whose bid samples are determined to meet or exceed all of the salient characteristics contained in the IFB will be invited to participate in an online reverse auction. In the event a vendor's bid sample fails to satisfy all of the salient requirements, the vendor's bid will be determined non-responsive and shall be eliminated for further consideration.

A reverse auction is a pricing mechanism used by the federal government. The reverse auction will be conducted by a firm that specializes in facilitating reverse auctions. Those vendors who are invited to participate in the reverse auction are then contacted by an enabler who the Government has contracted with to facilitate the reverse auction. The enabler ensures that the vendor's computer equipment is sufficient and then trains each vendor how to participate in the reverse auction. A mock auction shall be is held the day before the actual auction to assure that all participants are fully familiar with the procedures. The enabler shall address all technical questions concerning the reverse auction.

During the auction, the government sets a maximum price to start the bidding. Vendors place their bids electronically and are able to see the current lowest bid. Vendors continue to place lower and lower bids throughout the auction. Vendors will not know the name of the Vendor who has placed a bid but will only see the bid itself.

The reverse auction will be held on or about March 19, 2012. The auction will continue until such time that the bidding stops and a final price is determined. The winning bid will be the lowest overall price for the specified linens and quantities.
Any question concerning this pre-solicitation should be submitted via email to the attention of the contract specialist Mr. Brian Lind at

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Solicitation 1

Posted Date:
February 17, 2012
IFB 02-10-2012.pdf (216.38 Kb)
Description: Invitation for Bid
Description: attachment Number 1 - Pricing tables
Description: Attachment Number 2 - Statement of Work
Description: Attachment Number 3 - Salient Descriptions
Description: Attachment Number 4 - Past Performance Questionnaire
Description: Attachment Number 5 - Evaluation Criteria
Description: Attachment Number 6 - Invoicing Instructions
Description: Attachment Number 7 - Proposal Packaging Instructions
Description: Attachment Number 8 - SF1449
Description: Attachment Number 9 - Representations and Certifications
A-10 NIH 2043.pdf (484.61 Kb)
Description: Attachment Number 10 - NIH2043
6707 Democracy Blvd, Suite 106, MSC 5480
Bethesda, Maryland 20892-5480
National Institutes of Health
Clinical Center
10 Center drive
Building 10
Bethesda, Maryland 20892
United States
Brian J. Lind,
Contract Specialist
Phone: 301-402-0735
Fax: 301-594-5920