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Added: Dec 12, 2012 8:16 amPEPFAR Country Coordinator Position
1. SOLICITATION No. SOL-121-13-000004
2. ISSUANCE DATE: December 12, 2012
3. CLOSING DATE/TIME SPECIFIED FOR RECEIPT OF APPLICATIONS: January 11, 2013
4. POSITION TITLE: President's Emergency Program for HIV/AIDS Relief (PEPFAR) Country Coordinator for Ukraine
5. MARKET VALUE: GS-14 ($84,697 to $110,104) Final compensation will be negotiated within the listed market value based upon the candidate's past salary, work history and educational background.
6. PERIOD OF PERFORMANCE: 2 years (with a possibility of extension)
7. PLACE OF PERFORMANCE: Ukraine, Kyiv
8. SECURITY CLEARANCE REQUIREMENT: The selected applicant shall be required to obtain a secret level security clearance as a pre-condition for employment.
9. MEDICAL CLEARANCE: The selected applicant and any eligible family members who will accompany the applicant to post shall be required to obtain a Department of State Medical clearance to live and/or work in Ukraine as a pre-condition for employment and/or residence in this position.
10. SUPERVISOR: Chief of Mission/Ambassador, Ukraine or Designee
11. AREA OF CONSIDERATION: US Citizens, Eligible Family Members, Green Card Holders
1. General Principles:
The incumbent is the primary point of contact and coordinator of U.S. Government (USG) activities, schedules and events related to the U.S. President's Emergency Plan for AIDS Relief (PEPFAR) in the country. The PEPFAR Coordinator plays a key role in the planning, inter-agency implementation, and inter-agency reporting on program performance. The role of the Coordinator is becoming more essential as the size and complexity of the PEPFAR/Ukraine program grows from a few projects to 23 discreet activities.
The Ambassador leads the in-country PEPFAR program and is the final decision-maker under PEPFAR Guidance to all program plans and activities submitted to the US Deputy Principal's Group, with final authority to the U.S. Global AIDS Coordinator for approval. The first line supervisor for this position is the Ambassador or his designee. The PEPFAR Coordinator is an internal USG facilitator, a communicator, and ensures the timely roll-out of PEPFAR reports and implementation plans. The PEPFAR Coordinator is responsible for maintaining an electronic interagency tracking report. The Coordinator is not a technical director and is not expected to provide technical oversight of programs, although the Coordinator may be expected on occasion to ensure follow-up on implementation of technical recommendations based on the Country Operational Plan (COP) and other performance review information.
The PEPFAR/Ukraine Country team currently has an interagency working group comprising agency leads. The Coordinator is accountable to ensure this group meets regularly, has an agenda, and is achieving objectives. As required or needed, the management working group may consist of smaller interagency technical working groups (TWGs) around themes such as medication assisted therapy, prevention or disease surveillance. In general, the PEPFAR Coordinator, in collaboration with Agency leads, will be accountable to ensure that these groups are established, have an agenda, are achieving objectives and maintain a clear file on actions taken, results and key issues.
Agency leads should be copied on communications between the Coordinator and TWGs or staff as well as on substantive communications between the Coordinator and the Country Support Team Lead in headquarters. This procedure is essential to retain trust and respect between agency leads and the Coordinator. In addition, it is critical that the Coordinator be copied on internal agency communication related to matters of PEPFAR program strategy, implementation, and management and staffing.
The Coordinator will periodically meet with the host country and technical partners, particularly when the nature of these contacts and meetings is related to bilateral coordination and information sharing. When the Coordinator meets with host country government counterparts, s/he should include Agency leads or, if not possible, consult with Agency leads. Regarding meetings that are of a technical nature or for purposes of negotiating with partners, this function will be maintained by the Agency leads.
The Coordinator is the USG lead for coordinating and assembling the country operations plan (COP), Semi-Annual Performance Review (SAPR), and Annual Performance Review (APR) development. The Coordinator is responsible for ensuring that reports are submitted to Washington on time, for organizing the logistical arrangements for inter-agency work, and for keeping agencies on task for inter-agency efforts.
2. The Ukraine Context and Background:
The PEPFAR/Ukraine portfolio is a $22.0 million annual program currently supporting HIV/AIDS prevention, including medication assisted therapy (MAT), safe blood supply, disease surveillance and HIV/TB integration and referrals, support for pharmaceutical management and commodity supply chain management for HIV, TB and other co-infection drugs and medication for MAT. The PEPFAR/Ukraine programs works with both the public sector and leading HIV non-governmental organizations (NGOs) across the country and a select number of private sector groups in leveraged partnerships. The program also engages a number of partners in academic institutions, foundations, international and bilateral organizations as well as the multilateral funding mechanism, the Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM), which is the largest external HIV/AIDS donor. The USG is the largest bilateral donor providing funds, technical assistance and some commodity support for HIV/AIDS programs.
3. Principal Responsibilities include:
• Liaise with the Office of the Global AIDS Coordinator (OGAC) through the respective country Support Team Lead and members named by OGAC.
• Facilitate the development and implementation of a unified PEPFAR program, which includes the planning and production of the bi-annual major COP , that capitalizes on the comparative advantages and competencies of participating USG agencies, achieves maximum results related to the HIV Partnership and is optimally responsive to the needs of the respective host country's citizens infected and/or affected by HIV.
4. Specific Duties shall include:
• Facilitate USG interagency collaboration and cooperation around HIV/AIDS activities by coordinating schedules and work plans;
• Prepare and disseminate periodic internal and external updates/status reports on PEPFAR in the host country.
• Attend all relevant meetings concerning PEPFAR and often convene and chair meetings that are required to execute assigned responsibilities;
To be considered, the applicant must have:
6. Personal Attributes:
The successful applicant will have:
7. Other considerations:
Work Environment: Normal office environment with some travel required.
Probationary Period: Within three months of entry into the position, the employee will demonstrate:
Available Guidelines: The incumbent is required to understand PEPFAR and Agency specific HIV policies and procedures which govern project activity management in addition to State-established administrative operating procedures, policies and formats. Oral guidance and specific detailed instructions will be given (when necessary) for carrying out unique assignments. The incumbent will be required to be proactive in keeping abreast of evolving guidelines and policies which affect overall initiative and keeping abreast of evolving development on HIV/AIDS issues in Ukraine.
The PEPFAR Ukraine Team and the Ambassador (or designee) will review progress towards the end of the probationary period to determine if the employee should be retained.
First-line supervision of this position is assigned to the Ambassador, DCM or his/her designee. As such, the incumbent represents the DCM or Ambassador in sensitively and collaboratively managing the complex processes associated with planning for, implementing, and monitoring the results of the Emergency Plan across the participating USG implementing agencies. USAID/Ukraine, the employing agency, or its agent, will manage administrative requirements (personnel files, payroll, etc.).
9. Authority to Make Commitments:
The incumbent will have no independent authority to commit U.S. Government (USG) funds on behalf of the U.S. Government.
10. Evaluation of performance:
In addition to the personnel evaluation procedures of USAID/Ukraine, the employing agency, and its agent, the Ambassador, DCM or his/her designee will obtain a "360 degree" evaluation seeking the perspectives of; at least one representative of each USG implementing agency, directly supervised staff involved in coordinating the Emergency Plan in the host country, and key host government interlocutors at least annually. The results of the "360 degree" evaluation will be shared with both the Coordinator and the Ambassador and will serve as the basis for determining whether the Coordinator's terms of employment will be renewed.
Appropriate security and medical clearances will be required before a contract is signed. This is not negotiable and forms will be provided to the selected candidate to complete.
11. Selection Factors:
ABILITIES AND SKILLS (50 points):
WORK EXPERIENCE (40 points):
EDUCATION (10 points):
Applicants meeting the required qualifications for the position will be evaluated based on information presented in the application and obtained through reference checks.
12. Selection Process:
After the closing date for receipt of applications, a committee will be convened to review applications and evaluate them in accordance with the evaluation criteria. Applications from candidates which do not meet the selection factors will not be scored. As part of the selection process, final candidates may be interviewed either in person or by telephone at the discretion of the selection panel. Reference checks will be made only for applicants considered as finalists. If an applicant does not wish for the current employer to be contacted as a reference check, this should be stated in the application. The interviewing committee will delay such reference check pending communication with the applicant. Only shortlisted candidates shall be contacted with regards to the status of the recruitment and selection process.
13. Terms of Performance:
The selected candidate shall perform the preceding services for a period of two years (with a possibility of extension), based in Kyiv, Ukraine. Within 2 weeks after written notice from the Contracting Officer that all clearances have been received; the incumbent will begin work. The position described has been classified at a U.S. Government GS-14. The actual salary of the successful candidate will be negotiated within that pay band, depending on qualifications and previous salary history.
1. Employee's FICA Contribution
15. Allowances* (If Applicable): As a matter of policy, and as appropriate, an offshore USPSC is normally authorized the following allowances:
1. Post Differential (Section 500)
16. Other Benefits: Additional benefits are available for individuals hired outside Ukraine in accordance with the AIDAR, Federal Travel Regulations and Standardized Regulation, e. g., international airfare from place of residence, R&R, international shipment of personal effects, unaccompanied baggage allowance, POV Shipment, Repatriation Travel and furnished housing.
Federal Taxes: USPSCs are not exempted from payment of Federal Income taxes under the foreign earned income exclusion.
17. Required Forms for PSCs:
For initial consideration:
2. Contractor Employee Biographical Data Sheet (AID 1420-17)
The list of required PSC forms above can be found at: http://www.usaid.gov/forms
18. Application Process:
Qualified individuals are requested to submit
1. A U.S. government OF-612 which is available at the USAID website http://www.usajobs.opm.gov/forms.asp, or at Federal Offices. Alternatively, the old SF-171 may be submitted in lieu of the OF-612.
2. Applicant's detailed Resume and a Cover Letter of application
The letter of application should list the Qualifications and the Selection Criteria factors from section 11 above, and the applicant should address how s/he meets each criteria. Additionally, applicants are required to provide three professional references with complete contact information including email address and telephone numbers.
Please send your application package to this e-mail account: KyivVacancies@usaid.gov
ACQUISITION AND ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PERSONAL SERVICES CONTRACT (PSC)
AAPDs contain information or changes pertaining to USAID policy, regulation and procedures concerning acquisition and assistance. There are a number of AAPDs pertaining to PSCs. Please refer to the USAID website http://www.usaid.gov/business/business_opportunities/ to locate relevant AAPDs. Additionally, AIDAR Appendix D applies to PSCs and can be found at: http://www.usaid.gov/policy/ads/300/aidar.pdf
Point of Contact:
Regional Contracting Office
Dept. of State
Washington, District of Columbia 20521-5850
4 Igor Sikorsky St.,
HR Mgmt Assistant
December 12, 2012
Jan 11, 2013 5:00 pm Eastern
Automatic, 15 days after response date
January 26, 2013
Original Set Aside:
R -- Professional, administrative, and management support services
541 -- Professional, Scientific, and Technical Services/541990 -- All Other Professional, Scientific, and Technical Services