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Conserve (3) Textile Objects at Thomas Edison National Historical Park

Solicitation Number: P12PS23710
Agency: Department of the Interior
Office: National Park Service
Location: NPS - All Offices
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Combined Synopsis/Solicitation
Added: Aug 20, 2012 1:56 pm

1. Product Service Code: 8305 - Textile Fabrics. 2. NAICS Code - 712110 - Historical Museums. 3. Solicitation Number - P12PS23710. 4. Notice Type;Combined Synopsis/ Solicitation. 5. Synopsis:This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.603 Streamlined solicitation for commercial items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. 6. This is a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-38.




Conserve 3 Textile Objects at Laboratory Complex, Thomas Edison National Historical Park

June 6, 2012

Table of Contents

SECTION 1.0 Background SECTION 2.0 Scope SECTION 3.0 Objectives SECTION 4.0 Tasks SECTION 5.0 Delivery SECTION 6.0 Government-Furnished Property SECTION 7.0 Security SECTION 8.0 Place of Performance SECTION 9.0 Period of Performance


The purpose of this contract is to conserve three textile objects currently located at the Laboratory Complex, Thomas Edison National Historical Park, in West Orange, New Jersey. After conservation treatment, these three objects will be better exhibited and utilized for visitor benefit.

Located in West Orange, New Jersey, Thomas Edison National Historical Park consists of a number of structures and grounds significant in the life of inventor Thomas Alva Edison. Most noteworthy is the Edison Laboratory Complex, where Edison conducted many of his experiments and research. The contractor selected for this project will be working in, with, and around numerous cultural artifacts, and must therefore exercise great care in performing these services. A park curatorial staff person will be available to answer any questions the contractor may have concerning culturally sensitive areas at the site.


2-1 Treatment will include examination, cleaning, repair and stabilization of Thomas Edison's Projection Screen mounted in the Building 5 library, Thomas Edison's laboratory coat (now in storage), and a 1920 silk flag framed in the entrance hall of Building 5.


3-1 The project is intended to return these three objects to good and stable condition so they may be properly exhibited. Completion reports will advise on the short-term or long-term exhibition of these objects.


4-1 Treatment will include examination, cleaning, repair and stabilization of the following three textile objects:

1. Projection Screen (catalog number EDIS 142), canvas, 18' x 18', dated 1893 or earlier and, therefore, is probably the world's oldest motion picture screen. It is suspended on a wood roller mounted in hangers fastened to the underside of the second balcony floor of the Library in Building 5. Bottom of the canvas is brittle where stained (or dyed) and has at least one tear.

2. U.S. Flag (catalog number EDIS 143), silk, 6' x 4', given to Thomas A. Edison in 1920 commemorating the 43rd anniversary of the Ediphone. It is displayed in a wood and glass wall-mounted case. The flag is faded from 90 years of ultraviolet light, puckered due to gravitational stress, mounted to an acidic cardboard backing, and shows evidence of insect activity and water damage. Also, the glass interior is noticeably dirty. It is located in the front entrance hall of Building 5.

3. Thomas A. Edison's Laboratory Coat (catalog number EDIS 628), cotton. Prior conservation treatment was performed, including relining, repair of large acid-burned holes, and mounting of edges of torn areas. Yet, the lab coat has numerous holes and tears, and the lining is detached in spots. The lab coat had been on exhibit for many years in the Chemistry Laboratory; it is presently in storage.

4-2 These items will be removed from the Laboratory Complex and transported off-site by contractor in order to complete conservation work. Consequently, completed objects will be returned in the same fashion (by courier) and be received directly by an NPS staff member at the Laboratory Complex for immediate receipt and inspection. Packing and transport by an insured museum transportation company (for outgoing and return trip) will be included in the cost of the proposal. Off-site studio work must take place in an insured facility for an amount of $100,000 (or $50,000 if each object is transported individually and worked on one at a time). Certificate of Insurance must be provided to the NPS. NPS loan paperwork will be initiated by Federal Government and signed by contractor. Due to its size and nature, the Projection Screen will probably require examination and treatment on site. If contractor decides to treat it off-site, contractor is responsible for dismounting (removal) of projection screen from wall.

4-3 Contractor must demonstrate textile conservation experience in order to be eligible for the job.

4-4 All work must comply with the Code of Ethics and Standards of Practice of the American Institute for Conservation


5.1 The work of this section consists of submittal requirements before start of work.

A. Prior to beginning work, the Contractor shall submit site safety plan and must attain the approval from the Park Safety Officer before on-site work may begin. A format for a Safety Plan is available upon request. a. All work on the site shall be in compliance with the applicable OSHA regulations. If contractor will use a respirator, contractor must provide a copy of respirator certification, according to OSHA regulations.

B. A Certificate of Insurance must be provided to the NPS prior to removal of objects from the park to an off-site location.

5.2 During work progress the Contractor shall furnish upon request:

A. Daily report detailing work attempted or accomplished

5.3 At the conclusion of the contract the Contract shall provide the following:

1. Contractor is responsible for furnishing two paper copies and one electronic copy of conservation treatment reports for each object treated to Thomas Edison National Historical Park upon completion of the project. Report will outline the procedures used to conserve the objects and will include before and after photos detailing the conservation work. Treatment reports will advise on the short-term or long-term exhibition of these objects in the future.

5.4 Submit all delivery requirements to the Contracting Officer's Representative.


6-1 The Government will furnish no materials or tools. All materials and tools shall be Contractor furnished from outside the park.


7-1 Contractor will be escorted by National Park Service employee at all times when in the buildings. This is a standard policy that applies to all guests and visitors at the site.



A. On-site work will be completed at the following locations inside Thomas Edison National Historical Park:

1. Pick up, delivery, and on-site work will be completed in Building 5, Laboratory Complex, Thomas Edison National Historical Park, 211 Main Street, West Orange, New Jersey.

2. On-site work/pick up/drop off/packing may only be done between the hours of 8:00 am and 4:00 pm, Monday through Friday, excluding holidays. Return and transportation schedule of objects are subject to weather conditions.


A. Contractor may park vehicles in the visitor parking lot adjacent to the site. Contractor may pick-up and drop-off supplies and equipment within the laboratory courtyard.

B. Public restrooms will be available for the contract employees to use.

C. All work shall be completed in such a way as to protect museum objects and historic structures. See attached Rules for Contractors in Historic Buildings.


A. Salvaged materials will be retained by Thomas Edison National Historical Park, unless otherwise authorized by the NPS.


9-1 Work is to be completed eight months from the date of the Notice to Proceed. The Notice to Proceed shall be issued after the contract has been awarded.


Food, drink, or gum chewing are not permitted in the historic buildings. Debris and staining left behind can permanently damage museum objects. Smoking is not permitted. Do not attempt to move or touch anything in the museum. Museum objects are too weak for functional use. We do not use historic sinks, bathrooms, ladders, chairs, or tables. Alternate work hours are subject to approval. Please review your daily work plans at your morning meeting with the assigned NPS staff member.

Any alteration to a historic structure such as a hole, insertion of a nail or bracket, an alteration of a trim or surface must first be approved by the NPS to ensure compliance with the National Historic Preservation Act.

Protective barriers must be used between your equipment and museum surfaces. Clean blankets and plastic must protect the historic interiors from scratching, dents, and liquid spills. Surfaces of museum objects should not be used for storing tools. Protective barriers in doorways and on floor surfaces must be used to protect plaster or dust from entering into non-work areas.

Tours and museum staff may be entering into your work area. Do not block doorways or emergency exits with your equipment or supplies. Do not set up equipment near fragile objects.

No open flames are permitted in any of the buildings or on the grounds. If you plan to use any equipment that emits heat or creates a spark, you must receive ADVANCED PERMISSION from the NPS. These include use of heat guns, stripping guns, electrical drying tools, heaters, and welding torches. Procedures for hot work are strictly enforced. Work occurring in close proximity to a fire detector or sprinkler pipe that generates heat, dust or debris requires advanced notice in order to prevent accidental activation.

Chemicals and other flammable materials, such as those containing butane or alcohol, cannot be left overnight in the historic buildings and must be stored in a designated safety zone during work hours. MSDS sheets are required for on-site chemicals. Rags must be stored in regulation non-combustible fire canisters. Unless advanced arrangements are made, trash must be removed at the end of each work day.

Electrical service is limited in historic buildings. Arrangements must be made in advance to use electrical equipment. Electrical equipment must be in satisfactory shape, including no use of frayed or damaged extension cords. Do not leave construction lights or equipment on or plugged in while unattended.

A National Park Service employee must escort you at all times when in the buildings. This is a standard policy that applies to all guests and visitors at the site. Please notify the NPS of any injuries or safety issues that arise during your work day.

Have your fire extinguisher handy and know your emergency exits in case of an emergency. Follow instructions from NPS staff when an alarm sounds.

Parking is limited. Consult the NPS for guidelin

10. The following FAR provisions and clauses are incorporated by reference: FAR 52.212-1 Instruction to Offerors-Commercial Item (June 2008). Companies must have valid DUNS numbers and be registered with Central Contractor Registration (CCR). FAR 52.212-2 Evaluation Commercial Items (JAN 1999). FAR 52.212-3 (AUG 2009), Offerors Representatives and Certification-Commercial Items, FAR 52.212-4 Contract Terms and Conditions Commercial Items (MAR 2009). FAR 52.212-5 Contract Terms and Conditions required to Implement Statutes or executive Orders Commercial Items (DEC 2009). FAR 52.219-6 Notice of Total Small Business Set-Aside (JUN 2003)(15 U.S.C. 644), FAR 52.219-28 Post Award Small Business Program Rerepresentation (APR 2009)(15 U.S.C. 632(a)(2)), FAR 52.222-3 Convict Labor (JUN 2003)(E.O. 11755), FAR 52.222-19 Child Labor Cooperation with Authorities and remedies (AUG 2009)(E.O. 13126), FAR 52.222-21 Prohibition of Segregated Facilities (FEB 1999), FAR 52.222-26 Equal Opportunity (MAR 2007)(E.O. 11246), FAR 52.222-36 Affirmative Action For Workers with Disabilities (JUN 1998) (38 U.S.C. 4212), FAR 52.225-1 Buy American Act-Supplies (FEB 2009), FAR 52.225-2 Buy American Act-Certificate (FEB 2009), FAR 52.225-13 Restrictions on certain Foreign Purchases (FEB 2009), FAR 52.232-33 Payment of Electronic Funds Transfer - Central Contractor Registration (OCT 2003).

11. Additional clauses incorporated in this acquisition by reference include: FAR 52.203-2 Certificate of Independent Price Determination (APR 1985), FAR 52.209-6 Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (SEP 2006), FAR 52.253-1 Computer Generated Forms (JAN 1991).

12. Offers may be submitted on company letterhead or stationary, email to or fax to (267) 687-3171 and must include the following information: Company name, contact information, DUNS Number, CAGE Code, unit price, payment terms and discount offered for prompt payment and must include the required FAR 52.212-3 Offeror Representations and Certification Commercial Items (AUG 2009) of which copies can be obtained by downloading the document from

13. When quoting please refer to Solicitation P12PS23710. Point of contact is Michael Fatale at 267-528-1421 or via e-mail: Closing date and time for receipt of quote is 28 Aug 2012 at 2:00 PM. Contractors may fax quotes to (267) 687-3171 or mail hard copies to 200 Chestnut Street, Central MABO 3rd Floor, Attn: Michael Fatale, Philadelphia, PA 19106. Copies of FAR Clause 52.212-3 may be accessed via the Internet at A formal notice of changes, if applicable will be issued in the FedBizzOpps ( via amendment(s).

14. Should you have any questions, please contact Michael Fatale at 267-528-1421 or via e-mail:
NER - EDIS - Thomas Edison National Historical Park 211 Main Street, Bldg 4 West Orange NJ 07052
Thomas Edison National Historical Park, West Orange, NJ
Mike Fatale Contract Specialist 2155971224;

Point of Contact above, or if none listed, contact the IDEAS EC HELP DESK for assistance