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Department of Homeland Security Enterprise Acquisition Gateway for Leading-Edge Solutions (EAGLE) II

Solicitation Number: DHSEAGLE2
Agency: Department of Homeland Security
Office: Office of the Chief Procurement Officer
Location: Office of Procurement Operations
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DHSEAGLE2
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Special Notice
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Added: Jan 23, 2009 2:26 pm Modified: Mar 18, 2010 1:45 pmTrack Changes
REQUEST FOR INFORMATION (RFI) EAGLE II – Small Business Overview: The Department of Homeland Security (DHS) has a significant and continued need for information technology (IT) services to support the execution of its mission. DHS has met that need principally through the use of the Enterprise Acquisition Gateway for Leading Edge Solutions (EAGLE). The original EAGLE suite of contracts was awarded to 25 large businesses (in June 2006) and 28 small businesses (in September 2006) across five (5) functional categories with a five year base period and two (2) one (1) year options. Under this arrangement, individual task order competition can be limited to small businesses within a selected functional category if there are two or more small businesses that can provide the required services. For details on the current EAGLE contract, please visit the DHS open for business website at: http://www.dhs.gov/xopnbiz/opportunities/editorial_0700.shtm. As required per the Federal Acquisition Regulation (FAR), contractors are required to re-represent their size status for long-term contracts, those contracts in excess of 5 years, if a merger or acquisition occurs, or if there are contracts with novation agreements. The purpose of the re-representation rule is to improve the accuracy of small business size status reporting. This rule was added to all of the EAGLE contracts. Nine (9) of the original 28 EAGLE small businesses have since been acquired by larger firms; thus, they no longer have small business status but can compete for task orders which are not set-aside for small businesses. DHS expects that a majority of the existing EAGLE small businesses will not qualify as ‘small’ at the end of year 5 of the contract. With 19 small businesses remaining in the EAGLE suite of contracts and 2 ½ years of contract performance remaining, DHS does not plan to “ramp-up” (add contractors to the EAGLE suite of contracts). Instead, the plan is to consider proceeding with EAGLE II – Small Business. Background: The existing EAGLE contract serves as a department-wide platform for acquiring Information Technology (IT) service solutions in five functional categories (FC's): • FC1 – Engineering Design, Development, Implementation and Integration • FC2 – Operations and Maintenance (2 tiers; 1 without telecommunications and 1 with telecommunications) • FC3 – Independent Test, Evaluation, Validation and Verification • FC4 – Software Development • FC5 – Management Support Services In reviewing the EAGLE task orders awarded to date, DHS has observed that FC3 has rarely been used and FC5 is best leveraged when included as part of each EAGLE task order requirement. In addition, preliminary small business market research has indicated that the small business IT community is capable of providing services involved in categories FC1, FC2, and FC4. Further, DHS has noted that an increasing number of small businesses are capable of providing IT services that have a substantial telecommunications element - currently FC2 – Tier 2. Strategy: Accordingly, DHS has developed two one page charts summarizing alternative approaches (please see Attachment A – Alternative Strategy Using Small Business Category Tracks and Attachment B – Alternative Strategy Using Functional Category Tracks). Alternative 1 utilizes a small business category approach where task orders would be competed within separate pools for 8(a) small businesses, HUBZone small businesses, Service-Disabled Veteran-Owned small businesses, small businesses, and IT/Telecommunications small businesses. Alternative 2, utilizes a functional category approach where award pools would be established using functional areas of work. The scope of each contract would be limited to that functional category and market research would determine which small business category would be the targeted pool. EAGLE II – Small Business will continue to be a suite of Indefinite-Delivery, Indefinite-Quantity services-based contracts that will enable all DHS components to acquire IT support services to accomplish their mission objectives. DHS believes that either of the proposed approaches provides outstanding opportunities for the small business community, while enabling DHS to benefit from a highly capable small business IT talent pool. Additionally, both approaches support our ongoing commitment of identifying opportunities for the various federal small business programs. Requirement: The DHS Office of Procurement Operations (OPO), invites interested vendors to respond to this notice by providing comments on the attached draft “EAGLE II – Small Business” proposed plans for the follow-on effort for the EAGLE contract (see Attachments A and B). It is important to note that vendor responses are solely for the purpose of requesting industry feedback and neither constitute pre-competition, nor will responses be evaluated in any way. These draft plans should not be construed in any way as the official EAGLE II – Small Business plans, nor do they commit DHS to a particular course of action or a particular timeline. This is a market research effort to gain insight into the capacity of the small business community to meet continuing DHS IT requirements. Vendors are invited to address any subject(s)/issue(s); however, the Government is particularly interested in feedback and comments in these areas: o Alternative Strategy using a Small Business Category (Attachment A) or Functional Category (Attachment B); o Utilization of a 2-Phase award process for EAGLE II, i.e. where phase 1 will evaluate vendors on a fairly limited basis short of full proposals such as capability statements and phase 2 would be full proposals including price for those small businesses invited to continue to phase 2; o Performance-based considerations; and, o Industry Best Practices that might be appropriate to consider in planning and executing EAGLE II-Small Business. All vendors interested in submitting a response should do so electronically to DHSEAGLE2@dhs.gov no later than 3:00 p.m. Eastern Standard Time, on Wednesday February 25, 2009. This submission should not exceed 10 pages. Efforts should be made to keep responses as BRIEF as possible, concentrating on substantive information. The Government will not pay for the cost of response submissions. Vendors must appropriately mark each page of their submission that contains proprietary information. DHS will adhere to Federal Acquisition Regulation policy on handling proprietary information. This is not a Request for Proposal and no contract will be awarded as a result of this RFI notice. The Government reserves the right to post additional notices relative to the RFI and request capability statements and/or similar documentation. Please note that no registration is required nor is a bid list maintained.
Added: Apr 28, 2009 12:04 pm Modified: Mar 18, 2010 1:45 pmTrack Changes
STATUS OF EAGLE II SMALL BUSINESS REQUIREMENT AS OF APRIL 28, 2009: Vendor responses to the February 10, 2009 Request for Information for “EAGLE II-Small Business” were received on February 25, 2009 and have been reviewed. The government is currently solidifying its acquisition strategy based on the overwhelming responses from industry. Additional information will be provided through subsequent FBO announcements regarding which alternative strategy the government intends to utilize for the upcoming EAGLE II-Small Business procurement. An Industry Day is anticipated to discuss the government’s approach and to answer questions submitted by vendors. More information will follow within the next quarter regarding the proposed Industry Day. DHS thanks vendors for their interest.
Added: Mar 16, 2010 12:23 pm
STATUS OF EAGLE II SMALL BUSINESS REQUIREMENT AS OF MARCH 16, 2010:

The Department of Homeland Security, Office of the Chief Procurement Officer, Office of Procurement Operations has announced EAGLE II Pre-Solicitation Conferences on March 29 and 30, 2010 with the intent of issuing draft solicitations prior to the Conferences. The EAGLE II program is receiving significant and beneficial input from the DHS user community. As a result, the draft solicitations will not be issued until late April 2010. However, we will proceed with the EAGLE II Pre-Solicitation Conferences as planned. The Conferences will be similar in content to the previous electronic live meetings and will share the program overview, the small business program perspective, as well as the anticipated program refinements. Sections of the solicitations such as the functional category definitions and the evaluation criteria will not be available until the release of the draft Requests for Proposals. We look forward to seeing you at the EAGLE II Small Business Pre-Solicitation Conference on March 29, 2010 and the EAGLE II Unrestricted Pre-Solicitation Conference on March 30, 2010. For additional information concerning the EAGLE II Program, please visit our website at www.dhs.gov or the Federal Business Opportunity website at www.fbo.gov.

Please note that the Conferences are filled to capacity; hence, no new registrations will be accepted. Additional information about the Pre-Solicitation Conferences is available at the website: 
https://www.fbcinc.com/dhseagle/default.aspx.

Both Pre-Solicitation Conferences will be recorded and the recordings will be available for those unable to attend.

Added: May 04, 2010 8:29 am

The purpose of this announcement is to provide an update on the Department of Homeland Security Enterprise Acquisition Gateway for Leading Edge Solutions (EAGLE) II procurement. 

DHS anticipates that the DRAFT solicitation for EAGLE II will be issued on May 17, 2010. 

Added: May 21, 2010 3:32 pm
The unrestricted and small business set-side tracks for EAGLE II have been included in a single RFP. Interested offerors should refer to HSHQDC-10-R-00032 for all future updates on DHS EAGLE II.
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Request for Information

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
Request for Information
Posted Date:
February 10, 2009
Description: Attachment A: Alternative Strategy Small Business Category Approach
Description: Attachment B: Alternative Strategy Functional Category Approach

EAGLE II - Vendor Outreach (Industry Day) Information

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
EAGLE II - Vendor Outreach (Industry Day) Information
Posted Date:
July 14, 2009
Description: EAGLE II Vendor Outreach (Industry Day) Notice
Description: Attachment 1 - Questions & Responses on EAGLE II Small Business
Description: Attachment 2 - Joint Venture Small Business Elements
Description: Attachment 3 - Vendor Outreach (Industry Day) Participant Request Form

Update on Vendor Outreach (Industry Day) Mailbox

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
Update on Vendor Outreach (Industry Day) Mailbox
Posted Date:
July 15, 2009
Description: Vendor Outreach (Industry Day) Mailbox

Vendor Outreach (Industry Day) Slide Presentation

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
Vendor Outreach (Industry Day) Slide Presentation
Posted Date:
July 27, 2009
Description: THIS ATTACHMENT PROVIDES THE SLIDES PRESENTED AT THE VENDOR OUTREACH (INDUSTRY DAY).

Attendee List for Vendor Outreach (Industry Day)

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
Attendee List for Vendor Outreach (Industry Day)
Posted Date:
July 28, 2009
Description: Attendee List for Vendor Outreach (Industry Day) - July 27, 2009

Vendor Outreach (Industry Day) Recording

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
Vendor Outreach (Industry Day) Recording
Posted Date:
August 7, 2009
Description: July 27, 2009 Vendor Outreach (Industry Day) Recording Instructions

DHS Responses to Questions for EAGLE II Vendor Outreach (Industry Day)

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
DHS Responses to Questions for EAGLE II Vendor Outreach (Industry Day)
Posted Date:
September 22, 2009
Description: The Department of Homeland Security, Office of the Chief Procurement Officer, Office of Procurement Operations hosted the EAGLE II Vendor Outreach (Industry Day) on July 27, 2009. The purpose of the meeting was to provide a forum for the vendor community to learn about the potential acquisition strategies and opportunities for the Enterprise Acquisition Gateway for Leading Edge Solutions II (EAGLE II) initiative. It was conducted as a live meeting via the Internet.

Attachment 1 provides responses to questions posed during the EAGLE II Vendor Outreach (Industry Day) electronic meeting. DHS’s responses to the questions in Attachment 1 are not to be construed as reflective of the Government’s final solicitation. Vendors are cautioned to refer to the final EAGLE II Requests for Proposals (RFPs) for eligibility, proposal requirements and other source selection information. It is anticipated that the draft EAGLE II RFPs will be posted in the 1st quarter of fiscal year 2010. The final EAGLE II RFPs are scheduled to be released in the 2nd quarter of fiscal year 2010.

A recording of the EAGLE II Vendor Outreach (Industry Day) meeting is available at:
https://www.fbo.gov/index?s=opportunity&mode=form&id=f039344cd8fc702555d9f986d28c3b09&tab=core&_cview=1

Please refer to the FedBizOpps website for future updates and notices regarding the EAGLE II initiative.

October 28 EAGLE II Update

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
October 28 EAGLE II Update
Posted Date:
October 28, 2009
Description: EAGLE II Update

EAGLE II Vendor Outreach-Unrestricted (Industry Day)

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
EAGLE II Vendor Outreach-Unrestricted (Industry Day)
Posted Date:
November 4, 2009
Description: EAGLE II Vendor Outreach-Unrestricted (Industry Day) Update

EAGLE II Vendor Outreach - Unrestricted (Industry Day) Update

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
EAGLE II Vendor Outreach - Unrestricted (Industry Day) Update
Posted Date:
November 5, 2009
Description: EAGLE II Vendor Outreach-Unrestricted (Industry Day) Update

EAGLE II-Unrestricted Industry Day (Vendor Outreach) Registration Update

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
EAGLE II-Unrestricted Industry Day (Vendor Outreach) Registration Update
Posted Date:
November 9, 2009
Description: EAGLE II-Unrestricted Industry Day (Vendor Outreach) Registration Update

EAGLE II Unrestricted Industry Day Slide Presentation

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
EAGLE II Unrestricted Industry Day Slide Presentation
Posted Date:
November 19, 2009
Description: This attachment provides the slides presented at the EAGLE II Unrestricted Vendor Outreach (Industry Day) on November 18, 2009.

EAGLE II Update

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
EAGLE II Update
Posted Date:
January 25, 2010
Description: EAGLE II Update - January 25, 2010

EAGLE II Small Business Pre-Solicitation Conference

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
EAGLE II Small Business Pre-Solicitation Conference
Posted Date:
March 1, 2010
SB_030110.doc (32.00 Kb)
Description: EAGLE II - Small Business Pre-Solicitation Conference

EAGLE II Pre-Solicitation Conference Update

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
EAGLE II Pre-Solicitation Conference Update
Posted Date:
March 9, 2010
Description: EAGLE II - Pre-Solicitation Conference Update

EAGLE II Small Business Pre-Solicitation Conference Slide Presentation

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
EAGLE II Small Business Pre-Solicitation Conference Slide Presentation
Posted Date:
March 31, 2010
Description: EAGLE II Small Business Pre-Solicitation Conference Slide Presentation for March 29, 2010

EAGLE II Pre-Solicitation Conference Registration List

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
EAGLE II Pre-Solicitation Conference Registration List
Posted Date:
April 1, 2010
Description: EAGLE II Pre-Solicitation Conference Registration List

Webcast EAGLE II Pre-Solicitation Conference

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
Webcast EAGLE II Pre-Solicitation Conference
Posted Date:
April 23, 2010
Description: Webcast for EAGLE II Pre-Solicitation Conference March 29 & 30, 2010.
:
Office of the Chief Procurement Officer
Washington, District of Columbia 20528
United States
:
Holly Donawa,
Contracting Officer
Phone: 202-447-5566
:
Purnell Drew,
Contracting Officer
Phone: 202-447-5557
Fax: 202-447-5550