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Daily Courier Services

Solicitation Number: RFQ-NLM-08-110-UHP
Agency: Department of Health and Human Services
Office: National Institutes of Health
Location: National Library of Medicine
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RFQ-NLM-08-110-UHP
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Combined Synopsis/Solicitation
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Added: May 01, 2008 2:31 pm
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6 as supplemented with additional information contained in this notice. This procurement is being conducted under Simplified Acquisition Procedures in accordance with FAR Part 13.5. This solicitation document and incorporated provisions and clauses are those in effect through the March 31, 2008 Federal Acquisition Regulation revision, which includes the consolidation of all Federal Acquisition Circulars through 2005-24. This acquisition is NOT a small business set-aside and the NAICS code is 492110. This announcement constitutes the formal Request for Quotation (RFQ) and NO additional written solicitation will be issued.



It is the intent of the National Library of Medicine (NLM) to procure daily courier service consisting of an afternoon pick-up from the NLM Collection Access Section and delivery within two (2) business days to libraries and businesses throughout the United States. The packages to be picked up and delivered consist of envelopes or boxes containing typical library materials (books, photocopies, microfilm, or audiovisual materials) weighing not more than 50 pounds each. NLM ships approximately 30 to 50 packages per day. This courier service supports the daily pick-up and delivery of interlibrary loan materials critical to NLM’s participation in national interlibrary loan networks. NLM intends to procure daily courier service for the period of one year with four (4) successive one-year option periods. The initial period of performance is anticipated to begin on or about June 1, 2008. Vendor shall furnish services, qualified personnel, material, equipment and/or facilities as needed to perform the work as stated on Statement of Work (SOW). ****The Statement of Work of this requirement is immediately followed below. All proposals received within 15 days from the date of publication of this synopsis will be considered by NLM. Responses must be in writing and must be received in this office by May 16, 2008, and must include pricing information and meet NLM’s selection criteria.



NLM Synopsis No. NLM-08-110-UHP. EMAILS WILL BE ACCEPTABLE. Firms interested in responding to this notice must be able to provide the professional services required by NLM. The offeror shall include all information necessary to document and/or supports the qualification criteria in one clearly marked section of its quotation. All responses from responsible sources will be considered. Inquiries regarding this procurement may be made to the National Library of Medicine, Office of Acquisitions, 6707 Democracy Boulevard, Suite 105, MSC 5488, Bethesda, Maryland 20892-5488, Attention: Uyen H. Phuong, Contracting Officer, on (301) 496-6127. Vendor shall comply with all applicable Federal, State and Local laws, executive orders, rules and regulations applicable to its performance under this order. Full text of clauses and provisions are available at Federal Acquisition Regulations (FAR): htm://www.amet.gov/far/. The following clauses and provisions shall apply to this acquisition and maybe obtained from the web site: FAR 52.211-11, Liquidated Damages -- Supplies, Services, or Research and Development (September 2000);

FAR 52.212-1, Instructions to Offerors – Commercial Items (November 2007); FAR 52.212-2, Evaluation – Commercial Items (January 1999); FAR 52.212-3, Offeror Representations and Certifications – Commercial Items (November 2007) – with DUNS Number Addendum [52.204-6 (October 2003]; FAR 52.212-4, Contract Terms and Conditions - Commercial Items) (February 2007); FAR 52.212-4, Addendum to Clause for Year 2000 Compliance (July 1997); and FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (February 2008).



**** Statement of Work (SOW)



A. BACKGROUND INFORMATION



The National Library of Medicine (NLM) Collection Access Section provides interlibrary loan services to libraries and other non-profit organizations throughout the United States. This service requires daily pick-up of packages from the NLM Collection Access Section and daily delivery from NLM of completed material to libraries in all 50 states.



B. PURPOSE AND OBJECTIVES OF THE PROCUREMENT



Provision of daily deliveries between NLM and its clients is critical to the success of this service and requires guaranteed 2-day delivery of materials to and from the NLM.



C. VENDOR REQUIREMENTS



The vendor independently and not as an agent of the Government, shall furnish NLM with any services, qualified personnel, material, equipment, computer hardware, web-based software, and/or facilities as needed to perform the following work.



PICK-UP - For this service the Vendor shall have the following requirements: Pick-up of material shall be from the National Library of Medicine, Collection Access Section, Room B1E23, Building 38, 8600 Rockville Pike, Bethesda, MD 20894. The vendor shall pick up material daily, Monday through Friday, excluding Federal Government holidays, between 2:00 and 5:00 p.m. This material will consist of approximately 30 to 50 envelopes or boxes per day, containing typical library materials (books, photocopies, microfilm, or audiovisual materials) and weighing not more than 50 pounds each. Most packages weigh 5 pounds or less.



DELIVERY - All material shall be delivered no later than 2 business days from the date of pick up to libraries and other NLM clients throughout the United States. The vendor shall deliver this material daily, Monday through Friday, and provide verification in electronic format of delivery date(s).



The vendor shall provide NLM with a daily shipping log/manifest in electronic format of all packages picked up by vendor.



The vendor shall provide NLM with a detailed price structure for estimated shipping costs per package.



The vendor shall provide NLM staff with any special training required to use vendor-supplied computer hardware and/or software.



The following are contact people for pick-up or delivery at NLM:



Julia Player (301) 435-7086

Judy Jordan (301) 402-1763

Webster Lovings (301) 435-7105



National Library of Medicine

Collection Access Section

Bldg. 38, Room B1E23

8600 Rockville Pike

Bethesda, Maryland 20894



If the Contractor fails to deliver the supplies or perform the services within the time specified in this contract, the Contractor shall, in place of actual damages, pay to the Government liquidated damages of $150 per delivery of delay according to Liquidated Damages –Supplies, Services, or Research and Development under FAR 52.211-11.



D. GOVERNMENT RESPONSIBILITIES



NLM staff shall prepare materials for shipping using either vendor-supplied or government-supplied packing materials. NLM shall house selected materials, such as equipment, computer hardware and/or software as needed to perform the work.



E. REPORTING REQUIREMENTS AND DELIVERABLES



The vendor shall provide daily shipping logs/manifests in electronic format and either monthly or biweekly invoices. The vendor shall also provide confirmation, in electronic format, of actual delivery dates for each package or other means of proof that 2-day delivery deadlines are routinely being met.



F. PROGRAM MANAGEMENT AND CONTROL REQUIREMENTS



Vendor shall deliver all necessary shipping manifests, invoices, and/or reports to the Project Officer.



G. INSPECTION AND ACCEPTANCE REQUIREMENTS



With the request for payment or invoice, supplied by the vendor at the time of billing, the vendor shall provide NLM with an individual listing of shipments for the period of the invoice. This will be reviewed against the daily shipping logs/manifests kept at NLM. A NLM employee, typically the Project Officer, shall review the listing and approve the payment amount if the invoice listing agrees with the shipping logs/manifests. If there is a discrepancy or question concerning the shipments listed, NLM will contact the vendor for clarification.





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8600 Rockville Pike
Bethesda, Maryland 20894
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National Library of Medicine
Collection Access Section
Building 38, Room B1E23
8600 Rockville Pike
Bethesda, Maryland 20894
United States
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Uyen H Phuong,
Contracting Officer
Phone: 301-496-6127
Fax: 301-402-0642