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May 12, 2014
ACE PARTY & TENT RENTAL
171-27 STATION ROAD
FLUSHING , New York 11358
Added: Mar 10, 2014 2:14 pm
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format prescribed in Subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number stated above, and it is being issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-62, effective December 20, 2012.
A pre-bid site tour will be held at the United States Merchant Marine Academy, Procurement Office-Rm 212 Furuseth Hall, Steamboat Road, Kings Point, N.Y. at 10:00 a.m. local time on Wednesday, March 19, 2014. Attendance is not mandatory, however, all potential bidders are strongly encouraged to attend as this will be the only site visit held.
Line Item 0003 Contractor shall furnish and install one tent with approximate dimensions 30' x 90'. Tent will be installed to cover the stage. Contractor shall install a free-standing aluminum ridge tent over the stage, with approximate dimensions of 30 meters wide at the gable ends by 10 meters deep at the eaves. There shall be no center support.
Line Item 0004 Contractor will furnish and install two tents for VIPs, Faculty and Staff with dimensions approximately 20' x 30' in areas designated by COR. Contractor will furnish and install one tent for the Regimental Band with dimensions approximately 30' x 30'. All tents will have 10' eave.
NOTE: NO STAKES OR OTHER DEVICES SHALL BE DRIVEN INTO ANY STONE OR ASPHALT SURFACE. PROTECTIVE PADS (PLYWOOD OR OTHER SIMILAR MATERIAL) SHALL BE USED FOR ALL TENT POLES, SUPPORTS AND OTHER STRUCTURES TO PROTECT BRICK, STONE, GRASS AND OTHER SURFACES FROM DAMAGE.
Line Item 0011 Contractor shall furnish and install 30 ea. 72" round tables. Ten (10) tables must include umbrellas and umbrella support for outdoor use.
O'HARA HALL (Inclement Weather Plan - Optional to be determined)
Line Item 0012 An option of inclement weather plan is being established and will be decided within three weeks of the installation plan date. This inclement weather plan will include an indoor set-up inside the gymnasium of O'Hara Hall. (Please provide cost and planning).
1. Contractor shall furnish and set up 1000 white plastic chairs in location to be determined by COR.
•2. Provide a stage with dimensions of 32' x 20' x 3'. Stage will be constructed as directed by COR. Stage will have two staircases on either side with guard rails, black carpeting and a black skirt. NOTE: No fixtures shall be used on gymnasium floor. Protective equipment including tarps, plywood and matting should be used to protect the gymnasium floor from damage.
•3. Lighting shall provide sufficient illumination for professional video recording and live broadcast. Lighting shall include sufficient, appropriate fixtures to provide
•a. Key Lighting for two (2) podiums
•b. Lighting for the entire stage
•c. Back lighting for the stage backdrop
•4. The Audio package shall provide high quality, dynamic audio across the full spectrum of aural frequencies at all the audience seating locations. (Government Furnished Equipment: Contractor may utilize professional sound system available inside O'Hara Hall).
•5. The audio package shall include two (2) microphones at two (2) podiums.
•6. The Contractor shall supply media support to include: 6 channel audio package able to distribute audio signals for press feeds; 2 risers for cameras; 2 ea. 6' tables with chairs.
•7. The Contractor shall provide an on-site technician to operate the audio console.
Performance: Saturday, June 14, 2014 through Saturday, June 21, 2014. Set-up must be completed by Wednesday, June 18, 2014. Removal of all equipment shall be completed by Tuesday, June 24, 2014.
(a) The Government may extend the term of this contract by written notice to the Contractor within 60 that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.
(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.
(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed two (2) years (6) months.
(End of clause)
52.232-18 AVAILABILITY OF FUNDS (APR 1984)
All responsible small business sources may submit a response which, if timely received, will be considered by the agency.
U.S. Merchant Marine Academy
For information regarding this solicitation, please contact:
Deborah Porter, Contract Specialist
BASE PERFORMANCE PERIOD: 14 JUNE 2014 THROUGH 21 JUNE 2014
FIRST OPTION YEAR: JUNE 2015 (EXACT DATES TO BE DETERMINED AT A LATER TIME)
MMA-5206, Division of Procurement
Kings Point, New York 11024-1699
U.S. MERCHANT MARINE ACADEMY
300 STEAMBOAT ROAD
KINGS POINT, New York 11024-1699
Original Posted Date:
March 10, 2014
May 12, 2014
Original Response Date:
May 05, 2014 12:00 pm Eastern
Automatic, 15 days after award date
May 27, 2014
Original Set Aside:
Total Small Business
Total Small Business
78 -- Recreational & athletic equipment
532 -- Rental and Leasing Services/532490 -- Other Commercial and Industrial Machinery and Equipment Rental and Leasing