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PSC Aviation Advisor, Iraq

Solicitation Number: PSC-12-012-INL
Agency: Department of State
Office: Bureau of International Narcotics and Law Enforcement Affairs
Location: Grants, Acquisitions, Procurement and Policy Division (INL/RM/GAPP)
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PSC-12-012-INL
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Sources Sought
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Added: Nov 04, 2011 1:48 pm

You have received this "Personal Services Contractor (PSC)" solicitation through the Department of State (DOS) Internet site. If you have any questions regarding this PSC you may contact the DOS Official named in the cover letter of this solicitation. The number of pages contained in this electronic copy may not exactly correspond to the hard paper copy, although generally all the information is contained herein.
The Department is not responsible for any data/text that may not be received when retrieving this document electronically. If the recipient does not notify the contact person that they have obtained this document then any amendments to the document may not be available to the recipients. Amendments to solicitation documents generally contain information critical to the submission of an application.


PSC- AVIATION ADVISOR, Iraq
ISSUANCE DATE: 11/04/2011
CLOSING DATE: 12/05/2011
SOLICITATION NUMBER: PSC-12-012-INL
Gentlemen/Ladies:
SUBJECT: Solicitation for Personal Services Contractor (PSC), Department of State, Bureau for International Narcotics and Law Enforcement Affairs. The United States Government, represented by the Department of State, is seeking proposals (OF 612's) from U.S. citizens interested in providing the PSC services described in the attached. Submissions shall be in accordance with the attached information at the place and time specified.


Any questions may be directed to Vicki Stewart, Administrative Officer, INL/A/ADM, Office of Aviation, DOS, who may be reached at E-Mail stewartvv@state.gov. How to apply: Please send your resume, an OF 612 application form, and three letters of recommendations in order to qualify. All applications shall be sent via email to:
stewartVv@state.gov or faxed to (321) 784-3929. As a last resort you may send your applications/resumes via DHL or Federal Express. Applications sent via the US MAIL may NOT be received in time.


Vicki Stewart, INL/A/ADM (321) 783-9860 x33478
Department of State
1038 S. Patrick Drive, Hangar 985
Patrick AFB, Florida 32925


If sent by fax or email, an original is not required. Late applications shall not be accepted, unless there was a mishandling once received in Department of State. Remember, an OF 612, a resume and three letters of recommendation must be in your packet when applying to include contact information. Applicants are also requested to provide their full mailing address (fax, telephone and/or e-mail where applicable). Applicants should retain for their records copies of all enclosures which accompany their proposals. Please reference the number of this solicitation when sending your application.
Sincerely, Mary Pat Hayes-Crow, Contracting Officer


1. SOLICITATION NUMBER: PSC-12-012-INL
2. ISSUANCE DATE: 11/04/2011
3. CLOSING DATE/TIME SPECIFIED: 12/05/2011
4. FOR RECEIPT OF APPLICATIONS: 12:00 midnight Eastern local time
5. POSITION TITLE: Aviation Advisor, Iraq
6. MARKET VALUE: FP-2 $80,728 - $118,552
7. PERIOD OF PERFORMANCE: One year from the date of award
8. PLACE OF PERFORMANCE: Iraq
9. JOB DESCRIPTION: See below


A. STATEMENT OF DUTIES


1. GENERAL STATEMENT OF THE PURPOSE OF THIS CONTRACT AND RESPONSIBILITIES OF THE CONTRACTOR


BACKGROUND: The U.S. Department of State (DOS) is required to provide for the personal protection and safety of personnel under Chief of Mission authority and designated Chief of Mission facilities in Iraq. As such, Post Management has a requirement to provide aviation support in Iraq for Search and Rescue (SAR), medical evacuations, transporting Quick Reaction Forces (QRF) to respond to incidents, and provide air transportation for Chief of Mission personnel or other personnel required by Government to conduct official business.


DOS needs a capability to provide secure, safe QRF transport, Search and Rescue / MEDEVAC, route reconnaissance and convoy escort, and air transportation of personnel and equipment in support of Embassy programs. To accomplish the mission a fleet of aircraft including fixed wing aircraft, light lift helicopters and medium lift helicopters is required. The aircraft perform their missions during the hours of daylight and darkness (to include Night Vision Goggles) under both visual meteorological conditions and instrument meteorological conditions. Aircraft and crews must be available on a 24 hour basis to meet the needs of the U.S. Mission in Iraq.


PURPOSE: The purpose of this personal services contract (PSC) position is to provide an Aviation Advisor, for the aviation support mission in Iraq. The incumbent serves as the Aviation Advisor in-country, responsible to the AOD for providing program implementation, direction, and execution oversight in support of aviation services in Iraq for Search and Rescue (SAR), medical evacuations (ME), transporting Quick Reaction Forces (QRF) to respond to incidents, and provide air transportation for Chief of Mission personnel or other personnel required by Government to conduct official business. The Aviation Advisor evaluates operational, maintenance, logistics and safety program effectiveness of in-country Department of State activities, ensuring all aviation programs comply with INL/A and other USG regulatory guidance. The position also monitors and evaluates the aviation support services contractor's performance in operations, maintenance, logistics and safety by performing oversight duties at various locations during the period of performance.


SUPERVISORY CONTROLS: The incumbent works under the direct supervision of the Aviation Operations Director (AOD); however, the individual exercises wide latitude for independent action, initiating projects and executing approved new programs under general supervision. The incumbent also reports through the AOD to the State Department/INL's Director of Office of Aviation to ensure compliance with INL/A aviation policies, directives, and operations, maintenance, logistics and safety standards by contractor personnel. This is a field position, and the incumbent will perform oversight duties at various contractor locations.


2. STATEMENT OF WORK


Assists the AOD in directing and coordinating both fixed wing and rotary wing maintenance support within Iraq for the purpose of providing program implementation, direction, and execution oversight in support of aviation support services in Iraq for SAR, medical evacuations, transporting QRF to respond to incidents, and provide air transportation for Chief of Mission personnel or other personnel required by Government to conduct official business and providing maintenance and maintenance training support for the program.


Perform oversight and evaluation of contractor operations. This oversight includes, but is not limited to; ensuring compliance with INL/A policies/procedures/directives, reviewing and recommending approval of waivers to published directives, authorizing use of INL/A aircraft, reviewing contractor flight operations procedures, and monitoring contractor pilot proficiency and flight standardization. Submits weekly written reports of the contractor's performance and activities to the AOD, or as directed, Office of Aviation Contracting Officer's Representative (COR) regarding contractor performance.


Provide technical direction and management to contractor employees on operations, maintenance, logistics and safety. Plan work, set and or negotiate deadlines and completion dates. Review and accept or rejects final work. Assign work based on priorities, difficulty of assignments, and employee capabilities. Give advice and instruction to employees on both work and administrative matters.


Assist the AOD in directing and coordinating aircraft and personnel deployments within Iraq for the purpose of providing aviation support
Provide operational direction and guidance to the contractor personnel for the purpose of enhancing activities for the support mission in Iraq. This includes, but is not limited to, planning and coordination with U.S. Department of Defense, Post Management, Diplomatic Security and Office of Aviation.


Coordinate, organize, and implement comprehensive systems and procedures for the Office of Aviation. These operational systems and procedures include, but are not limited to the Department of State Maintenance and Logistics Support Plans; Aircrew Training Program, Department of State Aviation Operations Directives, Department of State Guide to Aviation Training and Standardization, Department of State Aircrew Training Manuals, Office of Aviation Standard Operating Procedures, and Deployment procedures in support of Diplomatic Security program operations throughout Iraq. Oversee the Pilot Standardization Program.


Evaluate operational tactics and new training procedures (through the contractor and the Office of Aviation training/standardization staff) for the purpose of enhancing aviation operations. These tactics and procedures include, but are not limited to Night Vision Goggle tactics, and helicopter escort tactics/rules of engagement in support of the aviation support mission in Iraq.


Provide general direction and guidance to the contractor aviation maintenance activities and personnel. This activity includes, but is not limited to, planning and coordination with U.S. Department of Defense, Department of State, Bureau of Diplomatic Security, other federal agencies for the purpose of providing maintenance support.


Collect, review, and disseminate data on aviation maintenance management policies/procedures in support of the Iraq Embassy mission.


3. MINIMUM REQUIREMENTS


U.S. citizen subject to Department of State secret level security clearance.


In depth knowledge and experience with aviation operations, maintenance, logistical and safety functions in a medium to large Aviation Organization of the U.S. Armed Forces or U.S. Civilian Agency/Corporation.


In depth knowledge of U.S. Federal Aviation Regulations as they relate to aircraft operations and maintenance support.


In-depth knowledge of Aviation Aircrew Training and Standardization Programs to include; operating directives, training and standardization publications, aircrew training manuals, and related documents.


Knowledge of U.S. Federal Aviation Administration regulations, including, but not limited to FAR Part 1, 61, 67, 91, 135, 137, 141, 143, and NTSB 830.


In-depth knowledge of the tactical employment of fixed and rotary wing aircraft.


Knowledge and experience as an aircraft operations officer/manager, maintenance manager, and safety officer in a military or civil organization, involved, the tactical employment of aircraft in a high threat environment, and the deployment of aircraft to foreign locations.


Knowledge of Aviation Maintenance and Logistics Support Programs, to include logistics plans, procedures, and related documents.


Broad knowledge of and experience in the formulation of plans and policies pertaining to operations, maintenance, logistics and safety and unit level flight training activities.


Basic knowledge of command communications, government intelligence procedures, and flight operations procedures.


Skill in the operation of aircraft as a pilot


Knowledge of and skill in operation of desktop computer based word processing systems.


Knowledge of U.S. Government contract administration procedures is desirable.


4. COMPLEXITY


Assignments include analysis of all facets of aviation operations management and involve a fleet of tactical and transport aircraft that function within an integrated program of diverse support missions. These missions include passenger/cargo transport, MEDEVAC, and helicopter security force operations.


Incumbent must apply specialized and professional knowledge to oversee flight training and standardization of contractor pilots, crewmembers and support personnel operating under the Embassy Air mission in Iraq and at multiple forward operating locations.


Incumbent must apply specialized and professional knowledge to oversee aviation maintenance and support personnel operating under the Embassy Air mission in Iraq and at multiple forward operating locations.


The incumbent oversees aviation training programs, plans, policies, and procedures for the Office of Aviation, coordinates recommendations from staff officers, consults with the AOD and the Chiefs' of Operations, Maintenance, Logistics and Safety Office of Aviation regarding ongoing projects and overall implementation of the program.


The incumbent performs continuous analysis of interrelated issues of effectiveness and efficiency affecting the Office of Aviation's aviation safety program that will improve flight safety of aviation operations.


5. PHYSICAL DEMANDS


The work is both physical and sedentary in nature and involves activity at both the main and field locations. May require some physical exertion and dexterity Incumbent must be able to independently perform fieldwork in remote areas for extended periods without assistance.


6. WORK ENVIRONMENT


The work is primarily conducted in an office or aircraft hangar with some travel to the field for meetings, conferences, activity reviews, and field inspections and or program evaluations. Some field sites have been declared hazardous duty locations by the Department of State due to hostile activities of armed groups within host nation and therefore pose significant risk to the incumbent while at these sites.


B. Evaluation Criteria:


Factor 1. (Contract Oversight). Offeror's ability to:
a. Perform oversight and evaluation of contractor operations, to include ensuring compliance with INL/A policies/procedures/directives, reviewing and recommending approval of waivers to published directives, authorizing use of Office of Aviation aircraft, reviewing contractor flight operations procedures, and monitoring contractor pilot proficiency.
b. Provide maintenance and logistical support direction and guidance to the contractor for the purpose of supporting the mission in Iraq.
c. Prepare and coordinate periodic reports, both orally and in writing.


Factor 2. (Direct and Coordinate Actions). Offeror's ability to
a. Develop, coordinate, organize, and implement comprehensive operational systems and procedures for the Office of Aviation's support of the Embassy Air mission in Iraq; including Department of State Aircrew Training Program, Department of State Aviation Operations Directives, Department of State Guide to Aviation Training and Standardization, Department of State Aircrew Training Manuals, Office of Aviation Standard Operating Procedures, and Deployment Operations procedures.
b. Provide instruction, evaluation and guidance regarding maintenance/logistical support for the mission in Iraq.


Factor 3. (Develop Operational Tactics and Procedures). Offeror's ability to:
a. Develop Operational Tactics and new training procedures (through the contractor and the Office of Aviation training/standardization staff) for the purpose of enhancing mission capability.
b. Develop Night Vision Goggle (NVG) operations and tactics, and helicopter escort tactics/rules of engagement/ in support of the Embassy Air Iraq mission


Factor 4. ((Develop, Coordinate, Organize and Implement Maintenance and Logistical support). Offeror's ability to:
a. Develop comprehensive aircraft maintenance and logistical support systems and procedures.
b. Coordinate/Organize aircraft maintenance and logistical support systems and procedures.
c. Implement Maintenance, Logistics and Material Support Plans, Standing Operating Procedures and provide direction and guidance to the contractor.


Factor 5. (Experience/Past Performance). Offeror's previous experience and quality of performance. (Evaluator may use all evaluation information available at the time of the evaluation, whether provided by the applicant or obtained from references).


AS A MATTER OF POLICY, A PSC IS NORMALLY AUTHORIZED THE FOLLOWING BENEFITS (except for U.S. Resident Hires):


1. BENEFITS

(A). Employee's FICA Contribution
(B). Reimbursement toward Health & Life Insurance
(C). Pay Comparability Adjustment
(D). Annual Increase
(E). Eligibility for Worker's Compensation
(F). Annual & Sick Leave

2. ALLOWANCES (if applicable). *


(A) Temporary Quarters Subsistence Allowance (Section 120).
(B) Living Quarters Allowance (Section 130).
(C) Post Allowance (Section 220).
(D) Supplemental Post Allowance (Section 230).
(E) Separate Maintenance Allowance (Section 260).
(F) Education Allowance (Section 270).
(G) Education Travel (Section 280).
(H) Post Differential (Chapter 500).
(I) Payments during Evacuation/Authorized Departure (Section 600).
(J) Danger Pay (Section 650).


 


 

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OF612

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
OF612
Posted Date:
November 4, 2011
OF-612.pdf (143.57 Kb)
Description: OF612
:
2430 E Street, N.W., South Building
SA-4 Navy Hill
Washington, District of Columbia 20520
:
U.S. Embassy, Baghdad

Iraq
:
Victoria V. Stewart,
Administrative Officer
Phone: 321-783-9860 x33478
Fax: 321-784-3929