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TSA/TSO UNIFORM SOLICITATION HSTS07-09-R-00134

Solicitation Number: HSTS07-09-R-00134
Agency: Department of Homeland Security
Office: Transportation Security Administration
Location: Contracts and Procurement
  • Print
:
HSTS07-09-R-00134
:
Award
:
February 19, 2010
:
HSTS07-10-D-00004
:
The contrat at award is $2,600,000.00 witha contract ceiling , inclusive of options of $98 million
:
VF Imagewear, Inc.
:
545 Marriott Drive, Suite 200
Nashville, Tennessee 37214-5077
United States
:
Added: May 28, 2009 5:09 pm
TSA Industry Day Announcement



Document Type: Pre-solicitation Notice

Solicitation Number: HSTS07-09-R-00134

Industry Day Date Thursday, June 11, 2009

Classification Code: 84 – Clothing, individual equipment & insignia

NAICS Code: 315211 – Men’s and Boy’s Cut and Sew Apparel Contractors



The Transportation Security Administration (TSA) will conduct a briefing to industry in support of an anticipated Transportation Security Officer Uniform items. The Industry Day will occur on Thursday, June 11, 2009, from 10:00 am EST to 1:00 pm EST at The Federal Aviation Administration, William J. Hughes Technical Center, Building 291-E Atlantic City International Airport, New Jersey 08405. Visitors require identification with picture in order to enter the FAA Technical Center. Visitors should arrive at least one prior to the meeting (9:00 am) prior to the meeting time (10:00 am) to allow ample time to clear security.



This announcement serves as a pre-solicitation notice and is issued solely for information and program planning purposes. The Industry Day does not constitute a formal solicitation for proposals or proposal abstracts. Attendance at the Industry Day is voluntary and TSA will not provide reimbursement for any costs incurred to participate in this Industry Day.



Industry Day will be held in order to provide information relative for approximately 50,000 TSA Transportation Security Officer screening personnel uniforms which will be in compliance with the Kissel Amendment. A draft copy of the Statement of Work, Specifications and Kissel Amendment are attached.





The goals of this meeting are: 1) to familiarize vendors with TSA’s requirement for TSO Uniforms; 2) for the Government to gain feedback on the feasibility of the TSA uniform objectives and approach, 3) to promote understanding of the potential award requirements among potential offerors, 4) to promote discussion among potential program participants (offerors/vendors): and 5) provide an open forum for vendor’s questions and answers (from the Government).



A Request for Proposal for the TSA/TSO Uniform requirements will be released after the inputs are received at Industry Day. Information on the potential TSA solicitation will be posted on the Federal Business Opportunities website. Following the Industry Day, this web site will contain the presentations from the Industry Day and post the questions and responses from the Industry Day.



REGISTRATION INFORMATION: Participants must register for the TSA Industry Day no later than 4:00 pm EST on Monday, June 8, 2009, and must contact the following: Points of Contact: Doretta Chiarlone @609-813-3363 email: Doretta.Chiarlone@dhs.gov or Barbara Hansen @609-813-3376, email: Barbara.Hansen@dhs.gov .



Attendance will be limited to a maximum of two individuals per organization. (Note that the Industry Day is intended for participants from industry; it is not intended for parties who are not interested in proposing or participating on a team that is interested in submitting a proposal, e.g. the public or members of the press. Government attendees will be invited separately.)



If questions are available prior to Industry Day, please email the aforementioned points of contact.





Samples of clothing items will be on display for viewing purposes only.





TSA seeks the strongest offeror teams possible in order to meet the clothing requirements. Interested offerors should consider whether teaming for the potential TSA solicitation with potential technology vendors would enhance their competitive position. Note that “interested offeors” are defined as entities that are considering proposing to be the prime contractor for the TSA effort. Organizations interested in information which may be provided at Industry Day but are not able to attend the Industry Day may still provide their contact information to aforementioned points of contacts.



Interested offerors should be aware that because this TSA uniform (clothing requirement) must be in compliance with the Kissel Amendment.





















Added: Jun 15, 2009 5:44 pm
June 15, 2009.



Copies of the briefings presented at the TSO Uniform Industry Day held on June 11, 2009 along with a list of attendees are provided as attachments for your information.



Answers to Industry Day questions will be published separately.





Added: Jul 10, 2009 6:56 pm
ATTACHED IS THE FINAL SOLICITATION FOR HSTS07-09-R-00134 TSA/TSO UNIFORM ACQUISITION.



THE LAST DATE FOR QUESTIONS IS JULY 20TH, 2009. THE CLOSING DATE IS MONDAY, AUGUST 10, 2009 AT 10:00 A.M. EST.



NO HAND CARRIED SUBMISSIONS ARE PERMITTED. OFFERORS MUST SUBMIT SAMPLES, AND COMPLETE COPIES OF SOLICITATION VOLUMES AS STATED. IF SAMPLES ARE NOT SUBMITTED, OFFER IS CONSIDERED NON-RESPONSIVE.



POINT OF CONTACT:

DORETTA CHIARLONE

PHONE: 609-813-3363

Doretta.Chiarlone@dhs.gov



SECONDARY POINT OF CONTACT:

BARBARA HANSEN

PHONE: 609-813-3376

Barbara.Hansen@dhs.gov



Added: Jul 22, 2009 5:43 pm
RESPONSE DATE OF MONDAY AUGUST 10, 2009 - 10 A.M.HAS NOT CHANGED.
Added: Jul 22, 2009 5:56 pm
AMENDMENT 01



SUMMARY OF CHANGES -- Request for Proposal (RFP) HSTS07-09-R-00134 --



All changes from original RFP documents appear in red font in Amendment 01.

Please replace previous versions with the following amended Sections to the RFP:



Section A – NO changes – remains the same.



Section B - [B.1] Revisions: Excel Contract/Pricing spreadsheets(Tabs 1 & 2) have been changed as follows:



• A note has been added to the top of both tabs indicating that:

(a) All shoulder boards, socks and shoes should be priced as pairs

(b) Tab 2 note – Contract Line Item Number (CLIN) 00063 – 00124 is reflected in Option year One pricing and CLIN 00125 – 00186 in Option Year Two pricing



• NUMBERING CHANGE - CLIN/SLIN numbers have changed as a result of the following revisions:



Carefully review Tabs 1 & 2 for changes from original solicitation. Only Tab 2 will be accepted for proposal pricing. Tab 1 is for informational purposes only.



(a) Revision: The previous RFP CLINS 00004, 00069 and 00134 for ‘Shoulder Boards remain as CLINS, however, the three (3) line items below have been labeled as SLINS (sub-contract line items). Only the SLINS reflect estimated minimum/maximum quantities. This change subsequently affected all remaining CLINS. [CLIN 00004 remains the same, 00069 is now 00066 and 00134 is now 00128].



(b) Addition: CLINS 00053A, 00115A and 00177A have been added to include the ‘Unlined Coverall, Unisex, without emblem.’



** CAUTION: Amendment 01 pricing spreadsheet (Tab 2) must be used in preparing your proposal. No previous versions will be accepted as a proposal submission. **



Section C [C.3] – See attached Specification revisions. The Statement of Work remains the same.



Pg. 10 Add - Packing – Sweaters are poly bagged individually

Pg. 16 Add - Packing – Commando sweaters are poly bagged individually

Pg. 25 Add – Packing - Jackets are poly bagged individually

Pg. 30 Add – Packing - Jackets are poly bagged individually

Pg. 36 Add - Packing – Ties are poly bagged individually

Pg. 56 Add - Packaging – Shirts are poly bagged individually

Pg. 66 Deletion – Deleted reference to ISO 9001

Pg. 84 Add - Packing - Ties are poly bagged individually

Pg. 85 Deletion – Deleted reference to ISO 9001



Section D, E, F, G, H, I, J & K – NO changes.



Section L – (L&M are one combined word document)

[L.2(A)] Revision: e-mail address: doretta.chiarlone@dhs.gov

Revision: Clarifications & questions due no later than 12 noon July 27, 2009



[L.2 (C)] Addition: Volume I –Technical Capability: revised sub-factors to include

‘Small Business’ Subcontracting Plan and ‘Pre-Production Samples’.



[L.3(A)] Addition: See Sub-factor 4 Small Business Subcontracting Plan –

All ‘Large Business’ Offerors …



[L.3] (B) Addition: See Factor 2 – Price

See end of paragraph “… Testing Requirements and any other costs related to management or administrative issues. No separate line item for such items is included or will be evaluated.”



[L.4] Addition of Clause – 'Instructions for Submitting Alternate Fabric for

Pre-Production Samples Only’.



Section M -

[M.2] (b) Addition: (including Approach, Plans, Pre-production samples and

Subcontracting Plan)



[M.3] Addition: … Pre-production samples and subcontracting plan.

The first three (3) sub-component subfactors are of equal importance and the

4th, Small Business Subcontracting Plan, sub-factor is of next importance, and

less important than the first three.



[M.3(2)] Revision: Added language stating that sub-factors 3 & 4 have been

reversed in their order of appearance in this section.



[M.3(4)] Revision: Added language – “… as outlined in Section L and to meet

criteria set forth in FAR 52.219-9 (I.8).



[M.3] Immediately after STANDARD OF TECHNICAL CAPABILITY

EVALUATION:

Addition: The following adjectival ratings will be used to evaluate the first

three (3) technical sub-factors – Technical capability, Plans and Pre-production

samples:



Addition: At the very end of the above mentioned section, adjectival ratings

for the ‘Evaluation of Small Business Subcontracting Plan’ was added to

include definitions of Outstanding – Acceptable – Neutral – Unacceptable.

Added: Jul 24, 2009 5:42 pm
AMENDMENT 02 - 1 attachment: TAB B - Pricing, Proposal for Evaluation.

Quantities have been adjusted to more closely estimate historical trends.



PLEASE NOTE: THIS IS THE THIRD (3rd) REVISION TO TAB 2. 1st version was original attached to solicitation, 2nd version was attached to Amendment 01.

This 3rd version must be submitted with your proposal.



If the most current version of this Pricing Spreadsheet is not submitted with your proposal, the proposal will be considered non-responsive. A reminder will be sent out on or about August 3, 2009.



CLOSING DATE REMAINS THE SAME, AUGUST 10, 2009, 10 A.M. EST.
Added: Jul 29, 2009 5:47 pm
This amendment, Amendment Number 3, provides answers to remaining vendor inquiries as follows:

Questions of 27 July 2009:

1. P. 18 of 126 TSA Unisex Team Jacket:

Q “The spec states: ‘The lining shall be nylon quilted to 3.3 ounces per square yard 100% nylon taffeta lining, with a 1/8” foam insulation.’ Foam insulation is a very old type of insulation and breaks down very quickly. Can we substitute a Thinsulate, Thermolite or Peraloft insulation instead of the 1/8” foam?”

A – The Government is not changing the specification at this time. After award, contract clauses will allow for contractor submittal of new innovations and/or potential product improvements. In the proposal stage, vendors are encouraged to be responsive to the requirements of the solicitation.

2. PP 47 of 126, 50 of 126, 77 of 126 and 79 of 126 Trouser Seaming:

Q: “All the 65/35 Men’s & Women’s Trousers state under Seaming, the Out-seams are to have ‘Piping made with standard issue shirt fabric. ‘ Is the ‘piping’ corded or is it shirt fabric folded and sewn into the seam with 1/8” exposed?”

A - The piping is shirt fabric wrapped around a cord and stitched into the pant seam. There is 1/4" fabric inside the seam, with 3/16" of the covered cord outside of the seam.

3. Quantity of the TSA Patches and Emblems

Q. “Please verify the quantities for the TSA Patches and Emblems. There seems to be an inconsistency between the items needing emblems and the quantities identified. Please clarify how many emblems and badges we should plan for?”

A - The Embroidered Shoulder Emblems quantity to be evaluated on Tab 2 is 25,000 and the TSA Badge Emblem quantity to be evaluated is 10,000. These items relate to non-TSO uniform items and typically state “without emblem” or “without cloth patches” in the item description column. See also Q #14 of Q&A_072209_120PM.doc for previously provided details.

4. Samples

Q “Is it possible to extend the due date for submission of approved samples to August 20, 2009.”

A – The purpose of alerting vendors on Industry Day June 11th, that samples would be required and then posting that information on the FBO portal, was to provide ample time for vendors interested in responding to this solicitation for production of samples. Additionally, in the current solicitation, the Government has provided accommodation to all interested respondents by advising them that alternative cloths would be acceptable if submitted in accordance with Solicitation Section L.4 ‘Instructions for Submitting Alternate Fabric for Pre-Production Sample Only’; Reference Amendment 001.

Q “The specs call for royal blue as the shirt color, but would you accept another color for the pre-production samples”.

A. “ Yes. The Government in Section L .3, Sub-factor 3, Pre-Production Samples , did not call out a specific color and would accept an alternative color. Under Section M. (3), under Pre-Production Samples the Fabric will be evaluated for color-fastness.

Pre-Award Site Visit:

Q: Prior to final contract award, will potential vendors distribution and corporate offices be visited? If so, is there an expected date of when those will occur?

A: At the present time, no date has been set for a pre-award visit, but the Government reserves the right to conduct one, if need be.



Contract Period of Performance

Q. Is there a possibility of having four (4) one-ear extensions, vs. two (2) one year extensions ?



A: No. The period of performance for this solicitation remains a one-year base year with 2 one-year options to follow.







(See section L and M). That the Government will be evaluating for . As a result, the due date



The date of submission will not be extended. See also questions #2 and #21 of Q&A_072209_120PM.doc for previously provided details.



Added: Aug 05, 2009 4:11 pm


VENDOR FRIENDLY REMINDER for HSTS01-09-R-00134

AMENDMENT 04 (AMD04)



1) This amendment is issued to: (a) remind potential offerors of the closing date for submission of proposals on solicitation number HSTS07-09-R-00134, (b) advise that the closing TIME is now 2 P.M. Eastern Standard Time and to (c) Remind all potential offerors that if they believe that they still have unanswered questions, please review to ALL previous Amendments.



The RFP closes on Monday, August 10, 2009 – and it is the responsibility of the vendors to assure that all required components of the RFP are received in a timely fashion. THE TIME FOR RECEIPT OF PROPOSALS HAS CHANGED FROM 10 A.M.TO NO LATER THAN 2 P.M. Eastern Standard Time (EST) to the Contracting Facility at:



Contracts and Procurement Division

Federal Air Marshal Service

Reference: HSTS07-09-R-00134

200 West Parkway Dr Ste 300

Egg Harbor Twp, NJ 08234

Attention: Doretta Chiarlone

Phone: 609-813-3363

E-mail: Doretta.Chiarlone@dhs.gov



2) No hand carried proposals or clothing samples will be accepted.



3) Reminder that the Amendment 02 revised Excel spreadsheets, specifically Tab 2 is the only pricing spreadsheet that will be accepted. Use this revision to Tab 2 ‘Pricing for Proposal Evaluations’ (posted 7/24/09). No other/earlier versions of this Excel Spreadsheet will be accepted because the earlier versions do not reflect the current estimated quantities and therefore would be incorrect.



4) Reminder that all offerors should acknowledge receipt of the Solicitation Form SF 1449 (7/10/09) and all Amendments (AMD 01, 7/22/09), (AMD 02, 7/24/09), (AMD 03, 7/29/09) and (AMD 04 8/5/09).

For the solicitation, the SF 1449 (pg. 4 of 100) should be signed in block 30a.

A letter (word document) signed by authorized company official is acceptable stating that each Amendment (AMD01 through AMD 04) was received.

Dates for each posted Amendment (AMD) can be found at the far left and far right side of FBO. A link to Federal Business Opportunities page (FBO) is found below:

https://www.fbo.gov/index?s=opportunity&mode=form&tab=core&id=6903d9dd39ce45dd9958e24bab45342f&_cview=0



5) The most current information regarding the Government’s request for Pre-production Samples can be found at AMD 01, Sections L&M – Subfactor 3 (pg. 4 of 14). Note a total of 8 pre-production samples are required.



6) Reminder to re-read the FBO announcement to assure that all requirements have been reviewed and understood; for your convenience please also see the attached ‘Vendor Solicitation Submission Checklist’.

Please consult the list of document viewers if you cannot open a file.

Statement of Work

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
Statement of Work
Posted Date:
May 28, 2009
Description: Statement of Work for Uniforms
Description: Specifications for Uniforms
Kissel.pdf (100.63 Kb)
Description: Kissel Amendment

Industry Day Info

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
Industry Day Info
Posted Date:
June 15, 2009
Description: This is the Industry Day Briefing
Description: Industry Day - SOW Briefing
Description: Industry Day Program Briefing
Description: List of Attendees

Question & Answers from 6/11/09 Industry Day

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
Question & Answers from 6/11/09 Industry Day
Posted Date:
June 17, 2009
Description: Attached is the first installment of Questions with Answers from the TSA - TSO Uniform Industry Day held on June 11, 2009.

Current TSO Prices

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
Current TSO Prices
Posted Date:
June 29, 2009
Description: Current TSO Uniform Pricing
As per requested on Industry Day, June 11, 2009, the attached file reflects current TSO Uniform Prices.

Additional Q&As from Industry Day

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
Additional Q&As from Industry Day
Posted Date:
June 30, 2009
Description: Reference - Additional Questions & Answers from Industry Day, 6/11/2009.

Solicitation 1

Type:
Solicitation
Posted Date:
July 10, 2009
Description: Solicitation in Full Text
Description: Section B - Pricing Excel Workbook

Amendment 1

Type:
Mod/Amendment
Posted Date:
July 22, 2009
Description: Attachment 01-1 Tab 1, Section B Pricing AMD01
Description: Attachment 01-2 Tab 2, Section B Pricing for Proposal Evaluation AMD01
Description: Attachment 01-3 Section C - Specification Changes
Description: Attachment 01-4 Sections L&M [one combined word document]
Description: Attachment 01-5 Historical Data as referenced in Questions & Answers below
Description: Attachment 01-6 Questions and Answers as of 07/22/2009

Amendment 2

Type:
Mod/Amendment
Posted Date:
July 24, 2009
Description: AMENDMENT 03, one document.
Version 3 of Pricing - Proposal for evaluation - Tab B.

Amendment 3

Type:
Mod/Amendment
Posted Date:
August 5, 2009
Description: Checklist Attachment
:
200 West Parkway Drive - Suite 300
Egg Harbor Township, New Jersey 08234
United States
:
Contracts & Procurement - TSA Uniform Procurement
200 West Parkway Drive
Suite 300
Egg Harbor Township, NJ 08234
Egg Harbor Township, New Jersey 08234
United States
:
Grace P. Kelly,
Contracting Officer
Phone: 609.813.3362
Fax: 609.813.3394
:
Barbara A. Hansen,
Contracting officer
Phone: 609-813-3376
Fax: 609-813-3394