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National Earthquake Hazards Reduction Program (NEHRP) Secretariat and National Construction Safety Team (NCST) Support

Solicitation Number: SB1341-14-RP-0009
Agency: Department of Commerce
Office: National Institute of Standards and Technology (NIST)
Location: Acquisition Management Division
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SB1341-14-RP-0009
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Combined Synopsis/Solicitation
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Added: Nov 21, 2013 5:09 pm
Note: This is a reposting of Solicitation #SB1341-13-RP-0099, originally posted on August 13, 2013.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. THIS ACQUISITION IS BEING PROCURED USING SIMPLIFIED ACQUISITION PROCEDURES UNDER THE AUTHORITY OF FAR PART 13.5. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTATIONS ARE BEING REQUESTED AND A WRITTEN SOLICITATION DOCUMENT WILL NOT BE ISSUED.


This solicitation is a Request for Proposal (RFP). This solicitation document and incorporated clauses are those in effect through Federal Acquisition Circular 2005-70.


The associated North American Industrial Classification System (NAICS) code for this procurement is 541611 and the size standard is $14.0 million. This acquisition is being conducted through unrestricted competition.


Offerors will be responsible for obtaining related amendments to this solicitation, if any, from www.fbo.gov. It is the responsibility of each potential offeror to monitor www.fbo.gov for any amendments or other information related to this solicitation. Any communications regarding this acquisition must be made in writing and forwarded via email to Divya Soni at divya.soni@nist.gov, with a copy to Maisie.meade@nist.gov and mimi.robinson@nist.gov and shall identify the solicitation number, company name, company address, as well as point of contact email address and phone number.


The U.S. Department of Commerce, National Institute of Standards and Technology (NIST) Engineering Laboratory (EL) promotes U.S. innovation and industrial competitiveness in areas of critical national priority by anticipating and meeting the measurement science and standards needs for technology-intensive manufacturing and construction in ways that enhance economic prosperity and improve the quality of life. Measurement science research and services include the development and dissemination of performance metrics, measurement and testing methods, modeling and simulation tools, technical data, guidelines, and the technical basis for standards, codes, regulations, and practices. EL conducts disaster and failure studies in support of this mission. EL also conducts applied earthquake engineering research to provide the technical basis for building codes, standards, and practices, and is responsible for working with the private sector and other agencies to implement improved earthquake-resistant design guidance for building codes and standards for new and existing buildings, structures, and lifelines. NIST is a non-regulatory agency and does not set building and fire codes, standards, and regulations.


This solicitation is for the procurement of support and technical expertise needed by NIST to fulfill its responsibilities under the National Earthquake Hazards Reduction Program (NEHRP) and the National Construction Safety Team (NCST) Programs, as outlined below and in the attached Performance Work Statement (PWS), through an Indefinite-Delivery Indefinite-Quantity (IDIQ) type contract:


Line Item 0001:
Description: The Contractor shall provide support and technical expertise in accordance with the attached PWS.
Period of Performance: Twelve months from date of award
Quantity: 12 MO
Amount: Not-to-Exceed $128,000.00


Line Item 0002:
Description: Travel and related costs for Line Item 0001. Travel shall be paid in accordance with the Federal Travel Regulation (FTR).
Period of Performance: Twelve months from date of award
Quantity: 1 LO
Amount: Not-to-Exceed $800.00


Line Item 0003:
Description: Other Direct Costs (ODCs) for Line Item 0001.
Period of Performance: Twelve months from date of award
Quantity: 1 LO
Amount: Not-to-Exceed $50.00


Line Item 0004 (Option):
Description: Option Period One - The Contractor shall provide support and technical expertise in accordance with the attached PWS.
Period of Performance: Twelve months from end of base period.
Quantity: 12 MO
Amount: Not-to-Exceed $129,150.00


Line Item 0005 (Option):
Description: Travel and related costs for Line Item 0004. Travel shall be paid in accordance with the Federal Travel Regulation (FTR).
Period of Performance: Twelve months from end of base period.
Quantity: 1 LO
Amount: Not-to-Exceed $1,050.00


Line Item 0006 (Option):
Description: Other Direct Costs (ODCs) for Line Item 0004.
Period of Performance: Twelve months from end of base period.
Quantity: 1 LO
Amount: Not-to-Exceed $62.50


Line Item 0007 (Option):
Description: Option Period Two - The Contractor shall provide support and technical expertise in accordance with the attached PWS.
Period of Performance: Twelve months from end of previous period.
Quantity: 12 MO
Amount: Not-to-Exceed $129,150.00


Line Item 0008 (Option):
Description: Travel and related costs for Line Item 0007. Travel shall be paid in accordance with the Federal Travel Regulation (FTR).
Period of Performance: Twelve months from end of previous period.
Quantity: 1 LO
Amount: Not-to-Exceed $1,050.00


Line Item 0009 (Option):
Description: Other Direct Costs (ODCs) for Line Item 0007.
Period of Performance: Twelve months from end of previous period.
Quantity: 1 LO
Amount: Not-to-Exceed $62.50


Line Item 0010 (Option):
Description: Option Period Three - The Contractor shall provide support and technical expertise in accordance with the attached PWS.
Period of Performance: Twelve months from end of previous period.
Quantity: 12 MO
Amount: Not-to-Exceed $129,150.00


Line Item 0011 (Option):
Description: Travel and related costs for Line Item 0010. Travel shall be paid in accordance with the Federal Travel Regulation (FTR).
Period of Performance: Twelve months from end of previous period.
Quantity: 1 LO
Amount: Not-to-Exceed $1,050.00


Line Item 0012 (Option):
Description: Other Direct Costs (ODCs) for Line Item 0010.
Period of Performance: Twelve months from end of previous period.
Quantity: 1 LO
Amount: Not-to-Exceed $62.50


Line Item 0013 (Option):
Description: Option Period Four - The Contractor shall provide support and technical expertise in accordance with the attached PWS.
Period of Performance: Twelve months from end of previous period.
Quantity: 12 MO
Amount: Not-to-Exceed $129,150.00


Line Item 0014 (Option):
Description: Travel and related costs for Line Item 0013. Travel shall be paid in accordance with the Federal Travel Regulation (FTR).
Period of Performance: Twelve months from end of previous period.
Quantity: 1 LO
Amount: Not-to-Exceed $1,050.00


Line Item 0015 (Option):
Description: Other Direct Costs (ODCs) for Line Item 0013.
Period of Performance: Twelve months from end of previous period.
Quantity: 1 LO
Amount: Not-to-Exceed $62.50



PROPOSAL PREPARATION/SUBMISSION INSTRUCTIONS
Offerors shall submit their proposals in two separate volumes as detailed in this section of the solicitation. All proposals shall be submitted so that they are received at NIST no later than 12:00 PM EST on January 6, 2014.

All proposals shall conform to the solicitation provisions and be prepared in accordance with this section. The proposal shall be clearly and concisely written as well as neat, indexed (cross-indexed as appropriate) and logically assembled. All pages of the proposal shall be appropriately numbered. Page limits are provided below. In all sections of the Offeror's proposal, the Offeror must use Times New Roman font, with a font size no smaller than 12 pitch, and must use margins no less than 1 inch on top/bottom/left/right. Text within a graphic shall comply with the font/pitch size requirements.

The Offeror shall submit one original copy of the entire proposal on one (1) compact disc or DVD, four (4) hardcopies of the Technical Volume and two (2) hardcopies of the Business Volume to the address identified in the solicitation notice, by the response deadline identified above.

Offerors shall clearly identify all pages of the quote that are proprietary. Failure to do this may result in release of information via a FOIA, if requested.

Offerors must submit all questions concerning this solicitation in writing to divya.soni@nist.gov, with a copy to maisie.meade@nist.gov, and mimi.robinson@nist.gov. Questions must be submitted no later than December 23, 2013. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

OVERALL ARRANGEMENT OF PROPOSALS

Volume I - TECHNICAL Volume
There shall be no pricing information or labor rates included in the Technical Volume. The Offeror shall submit Volume I in distinct sections for the following Factors A through F, along with an attachment for Part I of Past Performance Information Questionnaires, if applicable. Volume I is limited to no more than forty (40) pages; any pages beyond the 40th page will not be evaluated. The Cover Page, Transmittal Letter, Table of Contents, Past Performance Information, and Resumes are not included in the 40 page limit.

The Offeror shall submit the following as part of Volume I:

Factor A - EXPERIENCE
The Offeror's proposal shall contain information demonstrating the relevance of the Offeror's experience as it relates to the knowledge and operations of the National Earthquake Hazards Reduction Program (NEHRP), the National Construction Safety Team Advisory Committee, and the requirements of the Government's PWS for the first task order under this IDIQ.
In addition, the proposal shall identify the ability and procedures of the Offeror to staff the Project Manager and the professional Technical Editor for each Task Order, anticipating the potential for multiple simultaneous projects (Task Orders). The proposal shall also demonstrate the Offeror's ability to produce high quality, edited reports and web page documents and meeting summaries in a timely manner that combine inputs from a number of individuals into a cohesive and well-written document that provide effective communication of similar statutory Programs and Advisory Committees.

Factor B - PAST PERFORMANCE
The Offeror shall submit past performance information as part of the Technical Volume. The Offeror shall submit past performance information for contracts under which the Offeror has performed as a prime contractor or as a first-tier subcontractor on similarly scoped contracts/orders awarded to them in the past five years by governmental or non-governmental entities. The Offeror shall submit at least two references on each non-Federal contract. Offerors are authorized to provide information on problems encountered on the identified contracts, as well as the Offeror's corrective actions. Past performance information may shall submitted as a portion of the Technical Volume, or the Offeror may choose to use the Past Performance Information Questionnaire attached. If this questionnaire is used, the Offeror shall submit Part I of the questionnaire with its proposal as an attachment to the Technical Volume. References for the Offeror shall submit Part II of the Questionnaire according to the instructions contained therein.

The term "Offeror" here is defined as the prime contractor and any of its major subcontractors. The term "Major Subcontractor" is defined as any subcontractor that the Offeror expects to subcontract work to in excess of $150,000.00 throughout the life of this contract.

Factor C - KEY PERSONNEL/PROGRAM MANAGEMENT QUALIFICATIONS, CAPABILITIES AND EXPERIENCE
NIST expects that this IDIQ contract will require the work of at least one (1) Program Manager and one (1) Technical Writer/Editor designated as key personnel. The Offeror may propose any additional staff or labor categories. The proposed key personnel shall demonstrate experience conducting projects of similar scope, nature, and duration, with examples cited. The Contractor shall demonstrate the ability to replace designated key personnel and technical experts with qualified individual(s) in a timely manner, as stated in the Offeror's key personnel replacement plan. The Offeror shall indicate whether these key personnel are committed to other agencies or organizations to perform similar services during this contract's period of performance.
The Offeror shall identify any candidates, including program management and technical individuals to cover all areas listed in the PWS, proposed as key personnel and submit resumes for these candidates. The Contractor shall include qualifications of each individual proposed as key personnel who will be responsible for fulfilling this requirement, as evidenced by education and previous experience in conducting projects of similar scope, nature, and duration, with examples cited;


Each resume submitted shall not exceed 10 typed pages (back-to-back) in length and include the following:


- candidate's name;
- the organization name of their current employer;
- their relevant education, including advanced degrees and areas of specialization, list of active professional engineering licenses (if applicable);
- their relevant capabilities and experience, including notable projects;
- their current country of citizenship.


If a proposed candidate is a non-US citizen, the Offeror shall provide valid VISA documentation. The resumes shall be submitted as a distinct portion of the Technical Volume.
If the Offeror is selected for award, the proposed candidates will be designated as key personnel in the key personnel clause in the IDIQ after award.


Factor D - PROGRAM MANAGEMENT AND QUALITY CONTROL PLAN APPROACH
The Offeror's proposal shall demonstrate how the quality of the work will be managed and controlled to satisfy the requirements of the PWS. In addition, the proposal shall demonstrate the ability and mechanisms of the Offeror to ensure meeting each scheduled deliverable due date as well as demonstrating the Offeror's capability to meet scheduled deliverable due dates for multiple simultaneous active projects.


Factor E - TECHNICAL APPROACH
The Offeror shall provide a written, detailed Technical Approach for how it proposes to satisfy the requirements of the PWS of the base contract and Task Order 1. The PWS for the base contract and the PWS for Task Order 1 are attached. If the Offeror's proposal reiterates the PWS without providing sufficient detail for the Government to evaluate how the Offeror proposes to satisfy the requirements of the PWS, the proposal will not be further evaluated, and the Offeror will not be considered for award.

The Technical Approach shall include the following components:

Key Subfactor E.1 Understanding of Technical Requirements - The Offeror's proposal shall demonstrate a clear understanding of the requirements presented in the solicitation, the challenges it presents and proposed methodology.

Key Subfactor E.2 Feasibility and Completeness of Approach - The Offeror's proposal shall demonstrate how the Offeror's proposed approach is workable and how the end results are likely to help the Government successfully achieve its goals. The Offeror's proposal shall also demonstrate how the Offeror's methods and approach have adequately and completely satisfied the requirements specified in the PWS.

Key Subfactor E.3 Technical Approach for Task Order 1- The Offeror's proposal shall demonstrate the Offeror's understanding of the requirements of the first task order and describe how the Offeror proposes to successfully complete it, including meeting all milestones. The Offeror shall describe how it will perform and manage individual tasks required by the PWS for Task Order 1 and ensure that Contractor services and deliverables comply with the requirements of the PWS. The PWS for Task Order 1 is attached.

Volume II - BUSINESS Volume (Factor F - Price)
The Proposal Form (Standard Form 33), must be executed fully and used as the cover sheet (or first page) of Volume II. Include one (1) originally signed copies of the form in the Original Volume II. The Offeror shall submit the following as part of Volume II:

A. Base Contract Pricing - The Offeror shall submit its price information based on its proposed fixed-price fully burdened hourly labor rates for each proposed labor category.


The Offeror shall propose fixed fully burdened hourly labor rates for each labor category it proposes for each year throughout the projected life of this contract. NIST anticipates the award of an Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract for one (1) base period of twelve (12) months from date of award plus four (4) twelve-month option periods. The Offeror shall assume that the contract will begin on February 3, 2014. Therefore, each proposed labor category shall be assigned a fixed fully burdened hourly labor rate for the base period and each of the four option periods.

Under the anticipated IDIQ contract, labor-hour task orders shall be issued. For each future task order under the anticipated contract, the contractor shall propose a total Not-to-Exceed price based on the labor rates in the contract and will be asked to provide a price breakdown to enable the Government to make a price fairness and reasonableness determination.

The Offeror shall propose fixed fully burdened hourly labor rates for the following periods. The Offeror shall assume for price proposal preparation purposes that the contract will begin on February 3, 2014. However, these dates are not binding and the actual period of performance of the base contract may be different than listed below:

Base Period: February 3, 2014 - February 2, 2015
Option Period I: February 3, 2015 - February 2, 2016
Option Period II: February 3, 2016 - February 2, 2017
Option Period III: February 3, 2017 - February 2, 2018
Option Period IV: February 3, 2018 - February 2, 2019

The Offeror's fully burdened hourly labor rates must reflect the current market labor rates with any discounts provided. Current significant budgetary constraints demand that the impact of these constraints and ownership of the solution be shared throughout the public sector including its contractors. Offerors are asked to consider reduction or elimination of costs/pricing of the escalation of labor hour rates during the performance period of this contract. If the proposed labor rates will increase throughout the life of the contract, the Offeror shall provide a justification for the escalation of each proposed fixed fully burdened hourly labor rate for each period. For example, if the proposed labor rates increase by 2% each period, a justification for this increase shall be submitted in the Business Volume.

A. Task Order 1 Pricing - The Offeror shall also propose pricing for Task Order 1 and describe its proposed labor mix.


The pricing breakdown shall include the number of hours proposed per contract employee and the corresponding fully burdened hourly labor rates from the Base Contract Pricing. The proposed number of hours for each proposed contract employee shall be clearly identified and associated with the applicable labor category for each contract employee. For proposal preparation purposes, the Offeror shall assume a start date of February 2, 2014 for Task Order 1.
In order to facilitate the award process, ALL offers shall include a statement regarding the terms and conditions herein as follows:


The Offeror shall state "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
The Offeror shall state "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:


Offeror shall list exception(s) and rationale for the exception(s)"


Please note that this procurement is not being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If an Offeror submits a quotation based upon an FSS or GWAC contract, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the Offeror's FSS or GWAC contract, and the statement required above shall be included in the quotation.
The successful Offeror must be actively registered in the System for Award Management (SAM) at the website https://www.sam.gov. Failure or refusal to register in SAM will forfeit award.


52.212-2 EVALUATION - COMMERCIAL ITEMS (JAN 1999)
The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer, conforming to the solicitation, represents the best value to the Government, price and non-price factors considered.

Price Evaluation
The Government intends to use a price/technical tradeoff process to award an Indefinite-Delivery, Indefinite-Quantity (IDIQ) type contract to the responsible Offeror whose proposal represents the best value to the Government, evaluated cost/price and other factors considered.


Upon receipt of proposals, the Contracting Officer will review them to determine if each Offeror followed all of the proposal preparation/submission instructions in this solicitation. A proposal that did not follow the proposal submission instructions may be deemed unacceptable and may not be further evaluated.


Each proposal will be evaluated using the factors and subfactors described below. An Offeror's failure to address any factor may be considered indicative of the Offeror's lack of understanding of the Government's requirements and may result in that proposal's being determined to be unacceptable.


Evaluation Factors for Award:


FACTOR A - EXPERIENCE
FACTOR B - PAST PERFORMANCE
FACTOR C - KEY PERSONNEL/PROGRAM MANAGEMENT QUALIFICATIONS,
CAPABILITIES AND EXPERIENCE
FACTOR D - PROGRAM MANAGEMENT AND QUALITY CONTROL PLAN
APPROACH
FACTOR E - TECHNICAL APPROACH
FACTOR F - PRICE


In determining best value, Non-Price Factors A through E, when combined, shall be equally important to Factor F (Price).


The Non-Price Factors A through E listed above are listed in descending order of importance.


The Government reserves the right to make an award to other than the lowest-cost/priced Offeror or to the Offeror with the highest rating based on non-cost/price Factors A through E listed above if the Contracting Officer determines that to do so would result in the best value to the Government.


DUE DATE FOR PROPOSALS
***The due date and time for receipt of proposals is January 6, 2014 no later than 12:00PM EST. The offeror shall hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

Proposals must be received at the specific location at NIST identified below on or before the due date and time specified in the solicitation. Only information received on or before the due date and time shall be considered for award. Any proposal, or part thereof, received after the due date and time, shall be deemed late and not considered for award.


Because of heightened security, FED-EX, UPS, or similar delivery methods are the preferred method of delivery of quotes. If an offeror is hand-delivering their proposal, the offeror must email the Contract Specialist at divya.soni@nist.gov and CC maisie.meade@nist.gov and mimi.robinson@nist.gov so that the email is received no later than 12:00 PM EST one business day before the proposal will be hand-delivered. The email must contain the following information:
a. Offeror's Company Name
b. Name of the person delivering the proposal
c. Date and approximate time that the person will arrive at NIST Gaithersburg, MD campus
d. Confirmation that the person is a US Citizen


Proposals must be submitted so that they are received at the following address:
Divya Soni
NIST
Building 301, Room B146
100 Bureau Drive, Stop 1640
Gaithersburg, MD 20899-1640


The Offeror must deliver the proposal so that it is received at the specific address, building number included, listed above by the due date and due time listed above.


APPLICABLE PROVISIONS AND CLAUSES FOR THIS SOLICITATION:


All application provisions and clauses for this solicitation can be found in the attached document titled "Applicable Provisions and Clauses SB1341-14-RP-0009.pdf".


 


 

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Provisions and Clauses

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
Provisions and Clauses
Posted Date:
November 21, 2013
Description: Provisions and clauses

Statement of Work

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
Statement of Work
Posted Date:
November 21, 2013
Description: Performance Work Statement for IDIQ
Description: Performance Work Statement for Task Order 1

Questionnaire

Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
Questionnaire
Posted Date:
November 21, 2013
Description: Past Performance Questionnaire
:
100 Bureau Drive, Building 301
Room B130
Gaithersburg, Maryland 20899-1410
United States
:
Divya Soni
Phone: 3019756394