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Added: Sep 05, 2012 12:23 pm
RFP# - HSCG23-12-R-PBP067
This acquisition is being issued in accordance with FAR Subpart 12. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
The Request for Proposal number is HSCG23-12-R-PBP067. The NAICS code is 611519 with a small business standard of $7 million. This requirement is a Women Owned Small Business Set Aside, submissions that do not meet the small business requirement will not be considered. This solicitation documents, incorporates provisions and clauses that are in effect through FAC 2005-58 (May 12, 2012). It is the responsibility of the offeror to be familiar with the applicable clauses and provisions. The government anticipates making a Firm Fixed Price award.
The U.S. Coast Guard intends to establish a single award Indefinite Delivery/Indefinite Quantity (IDIQ) contract to procure training support services for the U.S. Coast Guard Force Readiness Command (FORCECOM) with an order period of five years. This procurement will include a requirement for training services in support of Forklift Certification courses. A minimum of one (1) class and up to a maximum of six (6) classes per contract year may be ordered. The guaranteed minimum order is one (1) class during the period of performance of the contract.
FAR 52.212-1 Instructions to Offerors - Commercial items (June 2008) and is supplemented as follows:
Offerors shall submit an electronic version of their proposal compatible with Adobe Acrobat and the Microsoft Office suite 2007.
The proposal shall be submitted in two volumes:
Volume 1: Technical Approach & Capability:
Volume 2: Price: Offerors shall submit price proposals IAW the CLIN structure below:
The length of the total proposal inclusive of all volumes shall be no greater than 35 pages.
Proposal Submission Deadline: 1200 ET on September 12, 2012 via the document submission option provided by FedBizOpps. Proposals submitted via other methods may not be considered.
Question Submission Deadline: 1200 ET on September 7, 2012 via email to Kelson Baker at Kelson.A.Baker@uscg.mil.
Offeror shall submit each volume as a separate document file.
Additional terms, conditions and requirements that shall be submitted are as follows:
The offerors shall sequentially number all pages of each volume.
The offerors shall include price information only in volume 2.
FAR 52.212-2, Evaluation - Commercial Items (JAN 1999) is applicable to this procurement. This is a lowest price technically acceptable (LPTA) solicitation. The evaluation factors, in descending order of importance, are:
1. Acceptability: To determine acceptability the Government will evaluate each vendor's ability to provide the services in accordance with the SOW.
The following FAR provisions and clauses are applicable to this procurement: 52.202-1 - Definitions; 52.212-3 and its ALT I (Jun 2008), Offeror Representations and Certifications. Certification and Representations shall be submitted via ORCA website at https://orca.bpn.gov/publicsearch.aspx Commercial Items; 52.204-7 Central Contractor Registration (Apr 2008); 52.212-4 Contract Terms and Conditions - Commercial Items (Feb 2012);
FAR 52.212-5 - CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (JAN 2012)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil/vffar1.htm
52.203-5 Covenant Against Contingent Fees (April 1984); 52.203-7 Anti-Kickback Procedures(October 2010); 52.204-2 Security Requirements (August 2006); 52.204-6 Data Universal Numbering System (DUNS) Number(April 2008); 52.204-7 Central Contractor Registration (Apr 2008); 52.204-8 Annual Representations and Certifications(Nov 2011); 52.209-6 Protecting the Government's Interest When Subcontracting with Contractor's Debarred, Suspended, or Proposed for Debarment(Dec 2010); 52.232-25 Prompt Payment(Oct 2008); 52.233-2 Service of Protest (Sept 2006); 52.227-14 Rights in Data General (Dec 2007); 52.233-4 Applicable law for Breach of Contract Claim (Oct 2004); 52.244-6 Subcontracts for Commercial Items(Dec 2010); 52.249-1 Termination for convenience of the Government (Fixed price) (Short Form) (Apr 1984); and 52.252-6 Authorized Deviations in Clauses (Apr 1984); HSAR 3052.247-72 - F.O.B. destination only.
(End of clause)
HSAR 3052.204-71 CONTRACTOR EMPLOYEE ACCESS (JUN 2006)
(a) Determination. The Government has determined that this effort may result in an actual or potential conflict of interest, or may provide one or more offerors with the potential to attain an unfair competitive advantage. The nature of the conflict of interest and the limitation on future contracting, if applicable, will be specified on each task order.
HSAR 3052.242-72 CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (DEC 2003)
It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO). Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum, rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the contracting officer or Ombudsman.
Informal forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the cognizant contracting officer. If the contracting officer is unable to satisfy the concerns, the interested party is encouraged to contact the USCG Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, contracting officer, and solicitation closing date (if applicable).
Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the contracting officer through open and frank discussions. If the protester's concerns are unresolved, an independent review is available by the Ombudsman. The protester may file a formal agency protest to either the contracting officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency's goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103. If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. This will not preclude re-filing of the protest to meet the requirement. To be timely, protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted to:
Department of Homeland Security
Contracting Office Address:
Point of Contact:
Point of Contact:
STATEMENT OF WORK
1.3 CONTRACTOR PERSONNEL.
1.3.1 Project Manager. The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this contract. The Project Manager is further designated as Key by the Government (see SOW 1.4).
188.8.131.52 The Project Manager shall be a single point of contact for the Contracting Officer (KO) and the Contracting Officer's Technical Representative (COTR). It is anticipated that the Project Manager shall be one of the senior level employees provided by the Contractor for this work effort. The name of Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Manager, shall be provided to the Government as part of the Contractor's proposal. During any absence of the Project Manager, only one (1) alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates shall be able to read, write, speak and understand English. Additionally, the Contractor shall not replace the Project Manager without prior approval from the Contracting Officer.
184.108.40.206 The Project Manager shall be available to the COTR via telephone between the hours of 0800 and 1630 EST, Monday through Friday, and shall respond to a request for discussion or resolution of technical problems within 24 hours of notification.
1.3.2 Qualified Personnel. The Contractor shall provide qualified personnel to perform all requirements specified in this contract. All Contractor employees supporting this requirement shall also be citizens of the United States.\
220.127.116.11 Instructor(s) - Five (5) years as a certified forklift instructor.
18.104.22.168.1 Instructors shall be qualified and experienced in field operations of weight handling and in classroom instruction.
1.3.3 Employee Identification. Contractor employees visiting Government facilities shall wear an identification badge that, at minimum, displays the Contractor name, the employee's photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.
22.214.171.124 Contractor employees working on-site at Government facilities shall wear a Government issued identification badge. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display the Government issued badge in plain view above the waist at all times.
1.3.4 Employee Conduct. Contractor employees shall present a professional appearance at all times and their conduct shall not reflect discredit upon the United States, the Department of Homeland Security, and the USCG.
126.96.36.199 Contractor employees shall abide by the rules and regulations concerning the maintenance of personal standards for instructor integrity, grooming, conduct, speech, and student fraternization. The morale and motivation of student and instructional personnel must be maintained at a high level to ensure a favorable learning environment.
1.3.5 Removing Employees for Misconduct or Security Reasons. The Government may, at its sole discretion, direct the Contractor to remove any Contractor employee from USCG facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under any task order awarded under this contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.
1.5 PERIOD OF PERFORMANCE.
1.5.1 The Contractor will be notified of class schedules not less than thirty (30) days prior to convening of the first class. It is anticipated that there will be one (1) to six (6) course sessions scheduled per each option year as follows: TRACEN Yorktown, Yorktown, VA (2 sessions) and TRACEN Petaluma, Petaluma, CA (2 sessions); and exportable CONUS and OCONUS locations to be determined (see SOW 1.8).
1.6 PLACE OF PERFORMANCE.
1.7 HOURS OF OPERATION.
1.7.1 Occasional non-standard training days may be required by emergencies, and operational commitments; therefore, in these cases, as much prior notification as possible will be provided to the Contractor. However, the course is designed for whole days and should not vary substantially from this format, e.g., ending after a half-day on the last day, two-hour lunches or ending class two hours early on days in the middle of the week. Likewise, extending past the normal ending time can only be done with the student's option since many students may have off-hour commitments.
1.8.1 Travel locations or Limitations.
188.8.131.52. The following are potential CONUS travel locations:
Petaluma CA, New Orleans LA, St Louis MO, Detroit MI, Cleveland OH, Boston MA, Portland ME, Seattle WA, Portland OR, Portsmouth VA, Elizabeth City NC, Charleston SC, Buffalo NY, New York NY, Baltimore MD, Alameda CA, San Pedro CA, Los Angeles CA, San Francisco CA , Sacramento CA.
184.108.40.206 The following are potential OCONUS travel locations: Honolulu HI, Ketchikan AK, Kodiak AK, Netherlands, Guam and Japan.
1.9 KICK-OFF MEETING.
1.10 PROJECT PLAN.
1.11 GENERAL REPORT REQUIREMENTS.
1.12 INTELLECTUAL PROPERTY.
1.12.1 All documentation, photography and electronic data and information collected by the Contractor and entered into or generated in support of this contract shall be considered Government property, and shall be returned to the Government at the end of the performance period.
1.13 SECTION 508 COMPLIANCE
All EIT deliverables within this work statement shall comply with the applicable technical and functional performance criteria of Section 508 unless exempt. Specifically, the following applicable EIT accessibility standards have been identified:
Section 508 Applicable EIT Accessibility Standards
36 CFR 1194.31 Functional Performance Criteria, applies to all EIT deliverables regardless of delivery method. All EIT deliverable shall use technical standards, regardless of technology, to fulfill the functional performance criteria.
36 CFR 1194.41 Information Documentation and Support, applies to all documents, reports, as well as help and support services. To ensure that documents and reports fulfill the required 1194.31 Functional Performance Criteria, they shall comply with the technical standard associated with Web-based Intranet and Internet Information and Applications at a minimum. In addition, any help or support provided in this work statement that offer telephone support, such as, but not limited to, a help desk shall have the ability to transmit and receive messages using TTY.
Section 508 Applicable Exceptions
Section 508 Compliance Requirements
2.0 GOVERNMENT TERMS & ACRONYMS
COTR Contracting Officer's Technical Representative
3.1 The Government will provide the following equipment for off-site Contractor use in performing work in task orders awarded under this contract:
3.1.1 The Government will provide classroom space, with chalk/dry marker boards, and standard audiovisual equipment (overhead projector, remotely controlled slide projector, projection screen, VCR, and monitor) for the course. For classes taught at TRACEN Yorktown, the Government will provide projection systems for computer-generated graphics.
3.1.2 The Contractor shall conform to all current and applicable USCG and local command instructions regarding physical security.
3.2 The Government will provide course addendums to training materials for USCG specific areas of focus that differ from Contractor's training package. (See 4.1)
4.0 CONTRACTOR FURNISHED PROPERTY.
4.1 The Contractor shall provide a printed instructional workbook to each student attending the course. (See 3.2)
4.1.1 The Contractor shall provide feedback and recommendations for improvements on USCG provided addendums to the COTR.
4.2 The Contractor shall provide a minimum of Two (2) 6K diesel or electric standard forklifts and weightlifting training equipment OR (4.3)
4.3 Arrange transportation of students to a location suitable for hands on training with Forklifts and weightlifting equipment.
4.3.1 If training would occur in an OCONUS location, the USCG unit hosting the training will assist in arranging the weightlifting equipment or a suitable training location.
5.1 INSTRUCTOR SUPPORT
5.1.1 Maintain a high standard of professional qualifications in instructional and technical areas.
5.1.2 Utilize Government approved Instructor guide for this course and personalize it for each subject matter area as needed.
5.1.3 Recommend curriculum changes to course for approval by COTR prior to implementation.
5.1.4 Maintain qualifications in instructional techniques, training aids, training equipment, training devices and instructional material required to teach assigned topics.
5.1.5 Prepare the classroom for instruction (e.g., assemble course material as required, ensure course materials are brought into classroom,, arrange tables and chairs, layout course materials for each student) and ensure classroom is left in an orderly fashion at the end of each day, especially on the last day of the class.
5.1.6 Upon request of the appropriate authority, make academic comments concerning students.
5.1.7 Ensure a dignified, harmonious and professional classroom atmosphere.
5.1.8 Administer, grade and review examinations, as necessary.
5.1.9 Report all problem areas related to assigned duties and responsibilities to the COTR.
5.1.10 Teach all assigned topics, in accordance with contract requirements, effectively utilizing allotted time.
5.1.11 Perform operational check on assigned training equipment, devices and aids.
5.1.12 Refer unresolved students' disciplinary problems to the appropriate military authority.
5.1.13 Monitor students to ensure safe usage of all training equipment, devices and training aids.
5.2 COURSE CRITERIA
5.2.1 Forklift operator training
5.2.2 Fundamentals of mobile crane operation
5.2.3 Rigging principles / Weight handling
5.2.4 Practical demonstration of forklifts and rigging
5.3 COURSE CURRICULUM
5.3.4 Practical operation and demonstration.
5.4 INSTRUCTORS AND CLASS SIZE
5.4.1 At least one Instructor shall instruct each class.
5.4.2 The maximum class size is 25 students.
220.127.116.11 The Government reserves the right to cancel or change a convening at no cost/penalty to the Government. The Contractor will be notified no later than 7 calendar days prior to the first day of the class, if the convening is cancelled.
18.104.22.168 The Government reserves the right to exceed the class size on a case-by-case, limited basis at no extra cost to the Government if agreed to in advance by the COTR and the Contractor.
5.5 COURSE COMPLETION AND CRITIQUES
5.5.1 The Contractor shall administer a written test to each member of the class at the beginning and end of the course and the results will be recorded. The Contractor may administer written quizzes as necessary.
22.214.171.124 The Contractor shall modify testing to include content provided from USCG.
5.5.2 The Contractor shall provide graduation certificates for the course. These certificates shall be filled out by the Contractor at the end of each course and passed out to students who have successfully completed the course.
5.5.3 Contractor shall complete a non-completion record for each student who does not complete the course and provide to the COTR.
126.96.36.199 Any student missing more than 10% of a class will fail the course and not receive a graduation certificate. The contract instructor should contact the COTR immediately to discuss the student's situation. The Government retains the right to make the final decision on whether or not a student will be allowed to stay for the remainder of the course.
5.5.4 Contractor Instructors will be evaluated by Government Subject Matter Experts and by student critiques. Contractor shall ensure that a student roster is completed and submitted to the COTR and that student critiques are completed.
5.5.5 The Contractor shall submit to the COTR a course completion report within five (5) business days after the end of each class convening. The report shall include, as a minimum, a student roster, pre and post class assessment, student critiques, test results and instructor comments/observations.
188.8.131.52 Based on feedback received from student critiques, the Contractor shall submit to the COTR recommendations for changes to the curriculum for upcoming training sessions. Upon agreement between the Contractor and the Government (see SOW 5.1.3), the Contractor shall implement the changes to the curriculum and provide an updated version to the Government not later than thirty (30) days prior to the upcoming training session.
5.5.6 The Contractor shall immediately report all accidents occurring on Government property involving contract employees to local emergency response units and to the local resident authority and report the findings in writing to the COTR within three (3) calendar days after the occurrence. When required, the Contractor shall provide input for reporting accidents involving USCG students.
5.5.7 The Contractor shall establish, maintain, and monitor the quality assurance of the services provided via a detailed QAP clearly stating his/her procedures for ensuring quality. As part of the plan, the Contractor shall establish and maintain an instructor evaluation system. Records of all instructor evaluations for contract employees shall be kept current, complete, and available to the Contracting Officer or COTR upon request during the performance of this task order.
6.1 29 CFR 1910 SUBPART N - Materials Handling and Storage
The Contractor shall consider items as having mandatory due dates. Items noted as "COTR Checkpoints" are deliverables or events that must be reviewed and approved by the COTR prior to proceeding to next deliverable in the SOW.
Added: Sep 12, 2012 11:23 am
Solicitation is extended.
Please consult the list of document viewers if you cannot open a file.
September 12, 2012
September 13, 2012
U.S. Coast Guard Headquarters (CG-912)
1900 Half Street, SW
Washington, District of Columbia 20593-0001
1900 Half Street SW
Washington, District of Columbia 20593
Kelson A. Baker,
Contract Specialist (CTR)
Original Posted Date:
September 5, 2012
September 13, 2012
Sep 18, 2012 2:00 pm Eastern
Original Response Date:
Sep 12, 2012 12:00 pm Eastern
December 21, 2012
Original Set Aside:
Woman Owned Small Business
Woman Owned Small Business
U -- Education & training services
611 -- Educational Services/611519 -- Other Technical and Trade Schools