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Romania: Digital Archiving and Content Management Project Feasibility Study

Solicitation Number: 2013-21015A
Agency: United States Trade and Development Agency
Office: USTDA
Location: USTDA
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Combined Synopsis/Solicitation
Added: Dec 06, 2013 2:49 pm Modified: Dec 06, 2013 2:52 pmTrack Changes
POC: Jennifer Van Renterghem, USTDA
1000 Wilson Boulevard, Suite 1600
Arlington, VA 22209-3901
Tel: (703) 875-4357
Fax: (703) 875-4009

Proposal Submission Place:
Mr. Radu Puchiu
Secretar de Stat, Cancelaria Primului Ministru
Piata Victoriei nr. 1
Bucharest, Romania

The Grantee invites submission of qualifications and proposal data (collectively referred to as the "Proposal") from interested U.S. firms that are qualified on the basis of experience and capability to develop a feasibility study for ICT upgrading to the digital archiving and content management systems of the General Secretariat of the Government of Romania.

The current ICT infrastructure of the General Secretariat of the Government of Romania ("SGG") is made up of divided systems that are only loosely integrated. In addition, while information chronicling activity by the different legislative stakeholders is available online, the information varies greatly from one website to the next and there is no effective mechanism for ensuring consistency and agreement between locations with regard to a given legislative action. This project represents a way for the entities responsible for the Romanian legislative process, led by the SGG, to take advantage of modern ICT solutions available for efficiently managing workflow and document tracking/approval. Some of the benefits likely to result from the implementation of a modern Data Archiving and Content Management system include the following: greatly improved organization of documentation and correspondence pertaining to all aspects of the legislative process; improved transparency/traceability throughout the legislative process, from the point at which the document is created through to archiving; and enhanced information security and data recovery capability.

This Feasibility Study will help to assess the technical, economic, and financial feasibility for implementing digital archiving and content management ICT technologies by the SGG. Implementing this project would improve and streamline documentation and correspondence, increase transparency/traceability, enhance information security, and increase data recovery capabilities for all aspects of the legislative process.

The U.S. firm selected will be paid in U.S. dollars from a $288,000 grant to the Grantee from the U.S. Trade and Development Agency (USTDA).

A detailed Request for Proposals (RFP), which includes requirements for the Proposal, the Terms of Reference, and portions of a background definitional mission/desk study report are available from USTDA, at 1000 Wilson Boulevard, Suite 1600, Arlington, VA 22209-3901. To request the RFP in PDF format, please go to:

Requests for a mailed hardcopy version of the RFP may also be faxed to the IRC, USTDA at 703-875-4009. In the fax, please include your firm's name, contact person, address, and telephone number. Some firms have found that RFP materials sent by U.S. mail do not reach them in time for preparation of an adequate response. Firms that want USTDA to use an overnight delivery service should include the name of the delivery service and your firm's account number in the request for the RFP. Firms that want to send a courier to USTDA to retrieve the RFP should allow one hour after faxing the request to USTDA before scheduling a pick-up. Please note that no telephone requests for the RFP will be honored. Please check your internal fax verification receipt. Because of the large number of RFP requests, USTDA cannot respond to requests for fax verification. Requests for RFPs received before 4:00 PM will be mailed the same day. Requests received after 4:00 PM will be mailed the following day. Please check with your courier and/or mail room before calling USTDA.

Only U.S. firms and individuals may bid on this USTDA financed activity. Interested firms, their subcontractors and employees of all participants must qualify under USTDA's nationality requirements as of the due date for submission of qualifications and proposals and, if selected to carry out the USTDA-financed activity, must continue to meet such requirements throughout the duration of the USTDA-financed activity. All goods and services to be provided by the selected firm shall have their nationality, source and origin in the U.S. or host country. The U.S. firm may use subcontractors from the host country for up to 20 percent of the USTDA grant amount. Details of USTDA's nationality requirements and mandatory contract clauses are also included in the RFP.

Interested U.S. firms should submit their Proposal in English directly to the Grantee by 4:00 PM local time, January 7, 2014 at the above address. Evaluation criteria for the Proposal are included in the RFP. Price will not be a factor in contractor selection, and therefore, cost proposals should NOT be submitted. The Grantee reserves the right to reject any and/or all Proposals. The Grantee also reserves the right to contract with the selected firm for subsequent work related to the project. The Grantee is not bound to pay for any costs associated with the preparation and submission of Proposals.
Added: Dec 30, 2013 11:17 am

This is to inform interested U.S. companies that electronic signatures by the duly authorized officer or agent of the Offeror empowered with the right to bind the Offeror are acceptable, as long as there is also presented the written evidence of the authorization for signing/negotiating of that person.

In SubTask 3.3 and Task 5 Deliverable the Terms of Reference mentions workshops on the material in the Tasks. The Grantee has stated that it would be better to have two separate workshops regarding the materials.

USTDA is making this information available for the benefit of all prospective bidders. The response date for this RFP remains 4:00 PM local (Romania) time on January 7, 2014. Previously submitted proposals will still be reviewed, and Offerors who have already submitted proposals have the option to re-submit their proposal.
1000 Wilson Boulevard, Suite 1600,
C/O US TDA 1000 Wilson Boulevard, Suite 1600
Arlington, Virginia 22209-3901
Jennifer Van Renterghem
Phone: 703-875-4357