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Added: Oct 24, 2012 9:43 amSOLICITATION NUMBER: SOL-OFDA-13-000002
ISSUANCE DATE: October 24, 2012
SUBJECT: Solicitation for U.S. Personal Service Contractor for a Program Operations Specialist - Management and Administration Team in Washington, D.C.
The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking applications (Optional Form 612 only) from qualified U.S. citizens to provide personal services as a Program Operations Specialist - Management and Administration Team under a personal services contract, as described in the attached solicitation.
Submittals must be in accordance with the attached information at the place and time specified.
Applicants interested in applying for this position MUST submit the following materials:
NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described in the "Applying" section. Please carefully review the complete job announcement and the "Applying" instructions. Failure to provide the required information and/or materials will result in your not being considered for employment.
• Supplemental document specifically addressing the five (5) Quality Ranking Factors (QRFs) shown in the solicitation.
Incomplete or unsigned applications will not be considered. These signed forms must be mailed, delivered, faxed, or emailed (email applications must be signed) to:
Applicants should retain for their records copies of all enclosures which accompany their applications. Any questions on this solicitation may be directed to:
Lance Butler III, Contracting Officer
1. SOLICITATION NO.: SOL-OFDA-13-000002
2. ISSUANCE DATE: October 24, 2012
3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: November 26, 2012, 5:00 pm EST
4. POSITION TITLE: Program Operations Specialist
5. MARKET VALUE: GS-13 equivalent ($89,033 - $115,742 - includes locality pay). Final compensation will be negotiated within the listed market value based upon the candidate's past salary, work history and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated. Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed.
6. PERIOD OF PERFORMANCE: Two (2) years, with three (3) option years
7. PLACE OF PERFORMANCE: Washington, D.C.
8. STATEMENT OF WORK
The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into three divisions. The Disaster Response and Mitigation Division (DRM) is responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations (IOs) including the United Nations (UN) agencies, and to other partners to ensure the implementation and delivery of this assistance. This division also oversees OFDA's non-response efforts in disaster risk reduction. DRM also coordinates with other organizations for the provision of relief supplies and assistance. DRM devises, coordinates, and implements program strategies for a variety of natural and human-caused disaster situations. It encompasses a group of technical sector specialists who provide expert capability in assessing the quality of disaster response and disaster risk reduction activities. The Program Support Division (PS) provides programmatic and administrative support including budget/financial services, procurement planning and guidance, contracts and grants administration, and communication support for OFDA's Washington and field offices. The Operations Division (OPS) develops and manages logistical and operational support for disaster responses and administrative support to all offices and operations. OPS maintains readiness to respond to emergencies through several mechanisms, including managing Search and Rescue Teams (SAR), coordinating and supporting Disaster Assistance Response Teams (DARTs), and the Washington-based Response Management Teams (RMTs) as needed.
The Program Support Division (PS) facilitates the provision of international humanitarian assistance through innovative and timely solutions in the areas of human resources, finance, communications, administration, and information and telecommunications technology (ICT). PS teams assist in staffing and recruitment and provide access to specialized resources through the award of contracts and grants; perform office-wide financial management and coordinate budget planning; provide specialized staff training; develop program related information products; and provide end-to-end ICT support including for all OFDA staff in headquarters and the field.
The Management and Administration (M&A) Team is part of the Program Support Division (PS) of OFDA. The core functions of the M&A Team include financial management of international disaster assistance funds, ICT program management, information management, and other general administration. The Program Operations Specialist, in close coordination with the OFDA Finance Unit Leader, will support the financial management of OFDA's humanitarian assistance and serve as an instrumental component in the implementation of OFDA's international disaster assistance budget and funding.
The Program Support Division's M&A Team requires a Program Operations Specialist to strengthen its capability to provide prompt, effective services in the area of financial management of contingency funds for humanitarian assistance programs, in support of OFDA's mandate to save lives and alleviate human suffering.
9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY
DUTIES AND RESPONSIBILITIES
The Program Operations Specialist will assist in carrying out the financial management functions of the M&A Team in support of OFDA's worldwide humanitarian assistance operations and mandate.
The duties and responsibilities include:
Processing of financial transactions and maintenance of financial data in systems
Financial Analysis and Reporting
Other Financial Management Duties
Other OFDA Duties
10. PHYSICAL DEMANDS
The work is generally sedentary and does not pose undue physical demands. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).
11. WORK ENVIRONMENT
Work is primarily performed in an office setting. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.
12. START DATE: Immediately, once necessary clearances are obtained.
13. POINT OF CONTACT: See Cover Letter.
Bachelor's degree AND at least seven (7) years of relevant work experience in a combination of management, administration, finance, accounting, information management, international relations, humanitarian assistance and/or a related field (preferably a portion of which with the Federal Government).
Master's degree AND at least five (5) years of relevant work experience in a combination of management, administration, finance, accounting, information management, international relations, humanitarian assistance and/or a related field (preferably a portion of which with the Federal Government).
At least ten (10) years of work experience in a position culminating in the set of duties and responsibilities similar to those of this position.
QRF #1 Describe your experience with the federal appropriations process. Please highlight any experience specific to humanitarian assistance or contingency funding accounts.
QRF #2 Describe your experience supporting the planning and execution of a complex office budget that must be flexible enough to accommodate continually shifting program needs and priorities, as well as ongoing program support and operational expenses.
QRF #3 Describe your experience providing guidance and technical support to organizational staff on the use of financial management, procurement, and/or reporting systems.
QRF #4 Describe your experience using complex financial accounting systems, software, databases, and Microsoft Excel to process transactions, manage and analyze data, and produce reports.
QRF #5 Describe your experience in successfully working as a part of a team in a fast-paced, dynamic environment in which you are required to maintain flexibility, multi-task, manage competing priorities, meet aggressive deadlines, and complete tasks that require attention to detail.
BASIS OF RATING: Applicants who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the Quality Ranking Factor (QRF) responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.
Applicants are required to address each of the QRFs on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection and/or Quality Ranking Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards.
The Applicant Rating System is as Follows:
Interview Performance - 40 points
Satisfactory Professional Reference Checks - 20 points
Total Possible Points: 100
Applications must be received by the closing date and time at the address specified in the cover letter.
Qualified individuals are required to submit:
1. A complete U.S. Government OF-612 form with hand-written signature (including OF-612 continuation sheets as needed) (downloadable forms are available on the USAID website, http://www.usaid.gov/forms, at Federal offices, or at www.globalcorps.com).
NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described in this section. Failure to provide the required information and/or materials will result in your not being considered for employment.
2. A supplemental document specifically addressing the five (5) Quality Ranking Factors (QRFs) shown in the solicitation.
To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter.
Via mail: GlobalCorps, 529 14th Street, NW, Suite 700, Washington, DC 20045
The most qualified candidates may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection. OFDA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.
NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded.
NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION
This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application.
NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS
All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR.
For general information about DUNS Numbers, please refer to FAR Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003)
LIST OF REQUIRED FORMS FOR PSCs
Forms outlined below can found at:
1. Optional Form 612.
** Forms 2 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.
CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs
CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to
AAPD 06-10 - PSC MEDICAL PAYMENT RESPONSIBILITY
AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation.
As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:
Employer's FICA Contribution
ALLOWANCES (if Applicable).*
(A) Temporary Lodging Allowance (Section 120).
* Standardized Regulations (Government Civilians Foreign Areas).
FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare
ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR.
ACQUISITION & ASSISTANCE POLICY DIRECTIVE (AAPD) NO. 06-10
General Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY
(a) Definitions. Terms used in this General Provision are defined in 16
Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs.
(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. "MEDICAL EVACUATION (MEDEVAC) SERVICES."
(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer's liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).
(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:
(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;
(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and
(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.
(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled "Emergency and Irregular Travel and Transportation." In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.
(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor's invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.
(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual's behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.
(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent.
(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).
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Other (Draft RFPs/RFIs, Responses to Questions, etc..)
October 24, 2012
1300 Pennsylvania Avenue, NW
Washington, District of Columbia 20523
Washington, District of Columbia
Allison E. Moses
October 24, 2012
Nov 26, 2012 5:00 pm Eastern
Automatic, 15 days after response date
December 11, 2012
Original Set Aside:
R -- Professional, administrative, and management support services
921 -- Executive, Legislative, and Other General Government Support/921190 -- Other General Government Support