Accessibility Information

Users of assistive technologies such as screen readers should use the following link to activate Accessibility Mode before continuing: Learn more and Activate accessibility mode.

Virtual Reality

Solicitation Number: 2013_N_15050
Agency: Department of Health and Human Services
Office: Centers for Disease Control and Prevention
Location: Procurement and Grants Office (Atlanta)
  • Print
August 1, 2013
$625,890.00 inlcuding base and 3 one year option periods
Virtually Better, Inc.
2440 Lawrenceville Hwy, Ste 200

Decatur, Georgia 30033
United States
Added: May 07, 2013 1:00 pm Modified: May 22, 2013 12:45 pmTrack Changes

Combined Synopsis/Solicitation
Virtual Reality Training
RFP 2013-N-15050

1. This is a combined synopsis/solicitation for commercial items and services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. The solicitation (2013-N-15050) is being issued as a Request for Proposal.   This notice and the incorporated provisions and clauses are those in effect through the Federal Acquisition Regulations (FAR). This requirement is a Small Business set-aside and only qualified offerors may submit proposals.

3. The North American Industry Classification System (NAICS) code is 541511 - CUSTOM COMPUTER PROGRAMMING SERVICES (Size standard $25,500,000.00). Offerors must be registered in the System for Award Management (SAM) at, in order to be considered for award.

4. Line Items:

001 Virtual Reality Training Phase III  Work is to be performed in accordance with the attached statement of work. 06/18/2013 to 06/17/2014

002 Option 1
Virtual Reality Training Phase III 06/18/2014 to 06/17/2015

003 Option 2
Virtual Reality Training Phase III 06/18/2015 to 06/17/2016

004 Option 3
Virtual Reality Training Phase III 06/18/2016 to 06/17/2017

5. Description of services: This requirement is for phase III of "Protecting the health, safety, and resilience of deployed staff" for the CDC's WorkLife Wellness Office (See Attached PWS). The purpose of this project is to develop a customized, performance-based, experiential training product using state-of-the-art Virtual Reality software and technology with the aim of providing users a close approximation of experience likely to what they might encounter in the field during an emergency response. The objective is to enhance deployable staff training by safely experiencing potentially-stressful sights, sounds and smells in scenarios as well as mitigating against the possibility of trauma-related psychological harm.

a. This combined synopsis & solicitation notice is a request for competitive proposals. All proposals received prior to the RFP close date will be considered by the CDC.

6. The Government intends to evaluate offers and reserves the right to award a contract without discussions. Therefore, the initial offer should contain the offeror's best terms from a technical and price standpoint. The Government will award a single contract as a result of this RFP to the offeror whose proposal is considered to be the best value and most advantageous to the Government. All non-price factors when combined (i.e., technical capability and past performance) are significantly more important than price.

7. FAR Clauses 52.212-1 through 52.212-5 apply to this procurement. For the exact text and wording of clauses and provisions please see The Government contemplates an award of a Firm Fixed Priced contract as a result of this solicitation.

8. Offerors must submit representations and certifications in accordance with the provision at FAR 52.212-3 Offeror Representations and Certifications-Commercial Item. (Accessible at the FAR Site,

9. Submit the following documents in response to this RFP in two separate documents (Volume 1-Technical Proposal and Volume 2-Business Proposal) accordance to the attached proposal instructions:

a. Proposal Cover Page (Appendix A)
b. Technical Capability Proposal (Instructions at Appendix B)
c. Business (Price) Proposal (Instructions Appendix C)

NOTE: The Technical Proposal (20 page maximum) and Business (pricing) Proposal should be submitted as separate documents.

10. Offers are due on June 3rd, 2013 12:00 PM EST.
a. All questions/inquiries must be submitted to the contract officer via electronic mail (e-mail) not later than 12:00 PM EST on May 10, 2013. Inquiries submitted via telephone calls will be re-directed to an e-mail submission. 
b. Submit offers and/or any questions to the attention of Dylan Sorensen via email to:
c. Offerors who fail to complete and submit the requirements of this combined synopsis/solicitation may be considered non-responsive. Late proposals will not be accepted.

Added: May 14, 2013 6:15 pm Modified: May 22, 2013 12:45 pmTrack Changes

This modification is to:
1.  Attach questions and answers to the solicitation package. 
2.  Change the proposal due date from 12:00PM EST on the 24th of May to 12:00PM EST on the 3rd of June.
Added: May 22, 2013 2:07 pm
Question: Is the period of performance is still expected to begin on 6/18/2013?

Answer: The CDC anticipates an award by 6/18/2013.

Added: Aug 01, 2013 4:05 pm
Award Notice posted 8/1/2013.
Please consult the list of document viewers if you cannot open a file.

Package #1

Posted Date:
May 7, 2013
Description: Proposal Instructions
Description: Performance Work Statement

Questions and Answers

Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Questions and Answers
Posted Date:
May 22, 2013
Description: Answers to questions from the solicitation
2920 Brandywine Road, Room 3000
Atlanta, Georgia 30341-4146
A secure location of the Contractor's choosing where they have access to the high tech equipment needed to complete the project. Staff training will be completed at the CDC's facilities in
Atlanta, Georgia 30329
United States
Dylan V. Sorensen,
Contract Specialist
Phone: 7704882761