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Added: May 01, 2009 1:44 pm
BROAD AGENCY ANNOUNCEMENT (BAA)
NAICS CODE: 541712
FEDERAL AGENCY NAME: AIR FORCE RESEARCH LABORATORY, MUNITIONS DIRECTORATE, CONTRACTING DIVISION (AFRL/RWK), EGLIN AFB, FL
BAA TITLE: MINIATURE WEAPON DEMONSTRATION
BAA TYPE: INITIAL ANNOUNCEMENT
BAA NUMBER: BAA-RWK-09-0005
WHITE PAPER DUE DATE AND TIME: White papers are due by 2:00 PM Central Daylight Time (CDT) on 1 Jun 2009. Deliver to: AFRL/RWK, Attn: Ms. Donna Moran and/or Ms. MiMi Martin, 101 West Eglin Blvd, Suite 337, Eglin AFB FL 32542-6810. If white papers are hand delivered to RWK, offerors must use the crosswalk entrance into Bldg 13 and call Donna Moran or MiMi Martin to accept the package. White Papers received after this due date and time shall be governed by the provisions of FAR 52.215-1(c) (3). See Section IV for additional information. It should be noted that this installation observes strict security procedures to enter the facility. These security procedures are NOT considered an interruption of normal Government processes, and proposals received after the above stated date and time as a result of security delays will be considered "late". Furthermore, note that if offerors utilize commercial carriers in the delivery of White Papers, the couriers may not honor time-of-day delivery guarantees on military installations. Early White Paper submission is encouraged.
The Air Force Research Laboratory Munitions Directorate, Contracting Division (AFRL/RWK) is soliciting White Papers for the Flight Vehicle Integration Branch (AFRL/RWAV) on the following research effort: Miniature Weapon Demonstration (MWD) program. It is anticipated that one of the White Papers may be selected for further consideration, and its originators may subsequently be requested to submit formal written technical and cost proposals, with the intent of negotiating one contract for the MWD program. However, the Government reserves the right to award one, multiple, or no contracts pursuant to this BAA.
(1) Introduction: MWD serves as a risk reduction program for development of airframe, miniature ordnance package and guidance, navigation and control (GNC)/seeker technologies needed for an air-launched, precision miniature munition capability. Such a precision miniature munition would provide a mobile target kill capability against a broad set of targets in a suburban environment. The challenge is to design a robust suite of technologies that will integrate into an affordable solution.
(2) Program Objective:
General Program Objective: The overall program objective is to identify, assess, develop and demonstrate an affordable precision miniature weapon concept. The primary technology area to be developed and demonstrated should include miniature ordnance package (warhead, fuze and safe & arm), miniature weapon guidance/seeker technologies and agile airframe technologies.
(3) Technical Requirements: The MWD technical requirements are given in Annex 2 "Technical Requirements". (Reference Section/Paragraph I(12)(e) below to obtain this annex.)
(4) Program Tasking: The program is anticipated to include the following two Task Orders:
Task Order 0001 Concept Development & Preliminary Testing: The effort commences with the issuance of Task Order (TO) 0001. Refer to Section/Paragraph V(2) for selection details. See Section/Paragraph II(4) for anticipated Period of Performance. Under TO 0001, the contractor shall:
• Identify and develop a miniature weapon system concept based on the Program Objective and Technical Requirements, Goals & Assumptions.
• Refine the miniature weapon system concept
(5) Test Support: The contractor shall be responsible for all test plans necessary for the maturation and demonstration of the hardware and software products to be tested. Contractor-generated test plans, as approved by the Government, will become schedule milestones and will identify test methodologies required to meet each major program milestone. For tests being conducted at Government facilities, the contractor shall be responsible for providing technical support, analysis, data and test planning support to the identified responsible Government test organization. The contractor shall provide test support to include, but not limited to, the following: support of test planning meetings; test setup advice; test article build up; checkout; installation of hardware; instrumentation package support required documentation for testing; identification of risk and suggestion of improvements; record test setup; data collection for evaluation of results; support required for test accident/mishap investigations; post-test analysis and test result documentation.
(6) Safety Reviews: The contractor shall support all Government safety reviews, including, but not limited to, analysis, documentation and manpower.
(7) Risk: During all phases of the MWD program, the contractor shall identify and track all risks relating to the technical, safety, financial, and schedule aspects of the program. The contractor is responsible for utilizing a risk evaluation process, determining all major program risks, assigning values to those risks, developing mitigations for those risks, and periodically re-evaluating those risks after the mitigations are applied. The contractor shall make risk evaluation a component of all major technical reviews, and risk items/progress shall be discussed in monthly status reports.
(8) Management: The contractor shall be responsible for meeting all requirements of this contract, including but not limited to: cost, technical, safety, schedule, security and subcontractor management. The contractor shall communicate the technical and programmatic status through Data Requirements submissions discussed in Section/paragraph I(9) and scheduled meetings discussed in Section/paragraph I(10). In addition to formal design reviews, informal program status interchanges (such as weekly teleconferences) are encouraged.
(9) Data Requirements: The following data submittals are expected to be required for each contract awarded:
a. Monthly Status Reports (Status Report: DI-MGMT-80368/T)
b. Contract Work Breakdown Structure (DI-MGMT-81334C)
c. Monthly Performance and Cost Report (DI-FNCL-80912)
d. Quarterly Contract Funds Status Report (DI-MGMT-81468)
e. Program Review Material (Presentation Material: DI-ADMN-81373/T)
f. Design Drawings (Developmental Design Drawings and Associated Lists: DI-SESS-81002D)
g. Test Plans (Test Plan: DI-NDTI-80566)
h. Test Data (Test/Inspection Report: DI-NDTI-80809B)
i. System Engineering Management Plan (DI-MGMT-81024)
j. Failure Modes, Effects, and Criticality Analysis Report (DI-ILSS-81163A)
k. Safety Assessment Report (DI-SAFT-80102B)
l. System Safety Hazard Analysis Report (DI-SAFT-80101B)
m. Explosive Hazard Classification Data (DI-SAFT-81299B)
n. Final Technical Report (Scientific and Technical Reports (Final Report): DI-MISC-80711A/T)
o. The contractor may propose additional elements or submittal of combined elements or Data Item Descriptions (DIDs) as appropriate for the proposed program.
(10) Meetings and Reviews: The Government anticipates the following program meetings and reviews: Kickoff within a month of contract start date at contractor's facilities; Technical Interchange Meetings (TIM) quarterly and/or at times coinciding with key program milestones or decision points that alternate between the contractor's facilities and Eglin AFB, FL; and a Final Program review at completion of the program at Eglin AFB, FL. The contractor may propose to conduct or participate in other meetings with subcontractors, Government agencies, or third parties, as deemed necessary.
(11) Other Requirements:
(12) Other Information:
The request should be provided early enough to allow the Government up to 14 calendar days to provide the document. No supplemental documentation will be provided unless requested in strict accordance with these instructions.
II. AWARD INFORMATION:
(1) Type of Contract: The Government anticipates negotiating one Indefinite Delivery, Indefinite Quantity (IDIQ), Cost-Plus-Fixed-Fee (CPFF) contract for this effort. Task Order 0001 will be issued along with the contract awarded and Task Order 0002 (if awarded) after review of the deliverables for Task Order 0001. It is currently expected that the MWD program will consist primarily of Task Orders 0001 and 0002. The Government expects to fund up to approximately $7M on contract for Task Orders 0001 and 0002 (See Section/Paragraph II(5)). However, an IDIQ contract will allow for additional in-scope tasks to be awarded later if additional funding becomes available. Accordingly, it is anticipated the IDIQ contract will bear a ceiling maximum of $17M.
(2) Anticipated Number of Awards: The Government anticipates negotiating one Cost-Plus-Fixed-Fee contract for the MWD Program. However, the Government reserves the right to award one, multiple, or no contracts pursuant to this BAA.
(3) Anticipated Award Date: The Government expects to receive White Papers within 30 days of publication of this BAA, to request proposals within 2 weeks thereafter, to receive proposals within 30 days thereafter, and to negotiate and award one or more contracts within 8-9 weeks thereafter (Sep 2009).
(4) Anticipated Period of Performance: The IDIQ MWD program contract ordering period will be 5 years. The current MWD program is anticipated to take 34 months as shown in the graphic below.
• Task Order 0001 is expected to be 9 months (6 months for the technical effort (final review), 1 month for first submission of final report, 2 months for report revision & task order closeout).
(5) Anticipated Funding: Anticipated funding for the total program (Task Orders 0001
(1) Eligible Offeror/Applicants: All potential applicants are eligible. Foreign or foreign-owned offerors are advised that their participation is subject to foreign disclosure review procedures. A determination has been made for this solicitation, that all foreign participation at the prime contractor and subcontractor levels will be prohibited, with the exception of those firms with an appropriate Special Security Agreement (SSA) in place with the U.S. Government. Foreign or foreign-owned offerors should immediately contact the contracting office focal point identified in Section VII for information if they contemplate responding. All correspondence must reference the title and BAA number.
(2) Cost Sharing or Matching: Cost sharing is not a requirement.
IV. PROPOSAL/APPLICATION AND SUBMISSION INFORMATION:
(1) Application Package: THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION. WE ARE SOLICITING WHITE PAPERS ONLY. DO NOT SUBMIT A FORMAL PROPOSAL AT THIS TIME. (See Sections V and VI of this announcement for further details.)
(2) General: Offerors should be alert to any amendments that may be published. The Government reserves the right to amend due dates or other data as necessary, and to make awards without discussions.
White Papers within the purview of this announcement may be submitted by each offeror. While not required as part of this solicitation, there may be opportunity for collaboration with AFRL/RW researchers to assist in the development and demonstration of technologies under the Miniature Weapon Demonstration program. Specific technology areas for potential collaboration include: flight vehicle - airframe aerodynamic design, fabrication, and flight testing; ordnance - miniature warhead design, energetic material formulation, structural energetics, and warhead testing; advanced guidance - closed loop guidance, navigation, and control, hardware in the loop, flight experimentation, and cooperative control/engagement. Offerors may prepare a second white paper with an alternative approach that incorporates collaboration with the AFRL/RW in one or more of the technologies areas.
All offerors should apply the restrictive notice prescribed in the provision at FAR 52.215-1 (e), Restriction on Disclosure and Use of Data, to trade secrets or privileged commercial and financial information contained in their white papers (and formal proposals , if requested IAW VI(1)). Any classified material must be provided in a separate Annex and must be properly marked and handled as such. Any classified material should be provided directly to the Program Manager, Capt Jason Lee, (see Section/Paragraph VII(2)) rather than to AFRL/RWK. For formal proposals, submit separate Technical and Cost Volumes, and mark them as valid for 180 days. Volume 1 should provide the Technical proposal, and should be unclassified, if possible. Volume 2, Cost Proposal, must be unclassified, and should address the price, cost details, and a risk assessment of the proposal.
(3) Content and Form of Submission for White Papers: Offerors are required to submit one-original and six paper copies, and one (1) electronic copy (on a CD or DVD) of a White Paper summarizing their proposed approach/solution. The White Paper shall be limited to 20 pages, prepared and submitted in Word format. Font shall be standard 10-point business font Arial. Character spacing must be "normal," not condensed in any manner. Pages shall be single-spaced, single-sided, 8.5 by 11 inches, with at least one-inch margins on all sides. All text, including text in tables, must adhere to all font size and line spacing requirements listed herein. Font and line spacing requirements do not have to be followed for illustrations, flowcharts, drawings, and diagrams. These exceptions shall not be used to circumvent formatting requirements and page count limitations by including lengthy narratives in such items. The page limitation covers all information except the cover page. Any pages in excess of the stated page limitation will be removed (after page 20) and will not be considered. Email submissions will not be accepted. The purpose of the White Paper is to preclude unwarranted effort on the part of an offeror whose proposed work is not of interest to the Government. Format the White Paper as follows:
Section A: Cover Page. BAA Reference number "BAA-RWK-09-0005", Title of Paper, Period of Performance, Estimated Cost, Name/Address of Company, Commercial and Government Entity (CAGE) number, Dun & Bradstreet (D&B) Data Universal Numbering System (DUNS) number, Technical and Contracting Points of Contact (phones, fax and emails) (this section is NOT included in the page count).
a. Volume 1- Technical Proposal:
(ii) The Technical Proposal shall include, as a minimum, a Statement of Work (SOW) for the basic IDIQ contract, suitable for incorporation into the basic contract; and a contract schedule. Additionally, a SOW suitable for incorporation should be provided for Task Order 0001 and Task Order 002. Do not include any proprietary information in the SOW. Volume 1 should fully address the approach in accomplishing the Program objectives/requirements of Section I, Program Description, above. The contractor must also provide a summary of relevant past and present capabilities and experience. Both corporate and individual experience should be addressed (See evaluation criteria in Section V). The offeror must provide sufficient technical discussion and technical detail to establish the soundness of the proposed approach; provide an adequate basis for assessing program technical cost and schedule risk; and form a sound basis for the cost proposed in Volume 2. The technical proposal shall also include an overall test plan, with a supporting test matrix and discussion, which identifies all contractor- and Government-conducted testing, as well as the facilities at which the testing is to occur. The contractor must demonstrate knowledge of the systems engineering process and make realistic assumptions of how the proposed technology enhances performance at the weapon system level; identify any perceived risks, and risk mitigation actions to be taken.
b. Volume 2 - Cost Proposal:
(c) Cover Page: Both the Technical and Cost proposal must have a cover page with the following information: BAA Reference number "BAA-RWK-09-0005", Title of Paper, Period of Performance, Estimated Cost, Name/Address of Company, Commercial and Government Entity (CAGE) number, Dun & Bradstreet (D&B) Data Universal Numbering System (DUNS) number, Technical and Contracting Points of Contact (phones, fax and emails). The Cover page is NOT included in the page count.
(5) Submission Dates and Times: White papers are due by 2:00 PM Central Time on 1 Jun 2009. White Papers received after this due date and time shall be governed by the provisions of FAR 52.215-1(c) (3). Both White Papers and Proposals must be submitted to AFRL/RWK Contracting Office to the parties shown in Section VII - Agency Contacts, paragraph (1).
(6) Funding Restrictions: The cost of preparing White Papers/proposals in response to this announcement is not considered an allowable direct charge to any resulting contract or any other contract, but may be an allowable expense to the normal bid and proposal indirect cost specified in FAR 31.205-18.
(7) Contractual Authority: Offerors are advised that only the Contracting Officer is legally authorized to contractually bind or otherwise obligate the Government. The Government reserves the right to award one, multiple, or no contracts, based on the proposals received and the requirements of the Government.
(1) White Paper Evaluation Criteria: White Papers will be evaluated as to their projected success in achieving the objectives/requirements outlined in Section I, of this BAA, utilizing the Factors and Sub-factors below. Additionally, a risk assessment (See Section V(3)) will be made of the offers, and selections will be made based on the Best Value to the Government. Awards may be made without discussions. Factors are listed in descending order of importance. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price. Although Cost is less important than Technical, it is still considered a significant factor.
(1.2) Factor (2) Capabilities and Experience - Subfactors (a) through (c) in Factor (2) are of equal importance.
(1.3) Factor (3) Cost - Reasonableness and realism of proposed ROM costs. Cost realism includes evaluating if the proposed cost is realistic for the work to be performed, reflects a clear understanding of the requirements, and is consistent with the unique methods of performance and material described in the offeror's white paper. The total cost to be evaluated will include the cost of performing the contract, the cost of testing, and any applicable offsets for GFP or acquisition of data rights.
Proposal Evaluation Criteria: Proposals will be evaluated as to their projected success in achieving the objectives/requirements outlined in Section I, of this BAA, utilizing the Factors and Sub-factors below. Additionally, a risk assessment (See Section V(3)) will be made of the offers, and selections will be made based on the Best Value to the Government. Awards may be made without discussions. Factors are listed in descending order of importance. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price. Although Cost is less important than Technical, it is still considered a significant factor.
(2.2) Factor (2) Capabilities and Experience - Subfactors (a) through (c) in Factor (2) are of equal importance.
(2.3) Factor (3) Cost - Reasonableness and realism of proposed costs. Cost realism includes evaluating if the proposed cost is realistic for the work to be performed, reflects a clear understanding of the requirements, and is consistent with the unique methods of performance and material described in the offeror's technical proposal. The total cost to be evaluated will include the cost of performing the contract, the cost of testing, and any applicable offsets for GFP or acquisition of data rights.
(3) White Paper/Proposal Risk Assessment: White Paper/Proposal risk will be assessed at each Factor level as part of the evaluation of the above evaluation criteria. White Paper/Proposal risk relates to the identification and assessment of the risks associated with an offeror's proposed approach as it relates to accomplishing the proposed effort. Tradeoffs of the assessed risk will be weighed against the potential payoff. The following definitions will be used during the risk assessment:
(4) No further evaluation criteria will be used. Individual white paper/proposal evaluations will be evaluated against the evaluation criteria without regard to other white papers and proposals submitted under this BAA.
(5) Review and Selection Process: Should formal proposals be requested based on the evaluation of White Papers, those technical and cost proposals will be evaluated at the same time, using the same criteria stated above, and categorized as follows:
(i) Category I: Proposal is well conceived, scientifically and technically sound, pertinent to the program goals and objectives, and offered by a responsible contractor with the competent scientific and technical staff and supporting resources needed to ensure satisfactory program results. Proposals in Category I are recommended for acceptance (subject to availability of funds) and normally are displaced only by other Category I proposals.
(ii) Category II: Proposal is scientifically or technically sound, requiring further development and is recommended for acceptance, but at a lower priority than Category I.
(iii) Category III: Proposal is not technically sound or does not meet agency needs.
Offerors may request status of their White Paper(s) no earlier than 45 days after submission.
(2) Award Notices for Proposals: Offerors will be notified whether their proposal is recommended for award, by letter or e-mail. The notification is not to be construed to mean the award of a contract is assured, as availability of funds and successful negotiations are prerequisites to any award. The Government reserves the right to award one, multiple, or no contracts pursuant to this BAA.
(3) Administrative and National Policy Requirements: The offeror will require a Secret facility clearance and safeguarding capability; therefore, personnel identified for assignment to a classified effort must be cleared for access to Secret information at the time of award. In addition, the offeror may be required to have, or have access to, a certified and Government-approved facility to support work under this BAA. Data subject to export control constraints may be involved and only firms holding certification under the US/Canada Joint Certification Program (JCP) (www.dlis.dla.mil/jcp) are allowed access to such data.
VII. AGENCY CONTACTS: Any correspondence must reference the BAA title and number.
(1) Contracting and Cost Information: Address all concerns to both individuals: Ms. Donna Moran, Contract Specialist, (850) 883-2676, email@example.com and Ms. MiMi Martin, Contracting Officer, (850) 883-2675, firstname.lastname@example.org. Address and fax for both: AFRL/RWK, 101 West Eglin Blvd, Suite 337, Eglin AFB FL 32542-6810; and fax (850) 882-9599.
(2) Programmatic/Technical Issues and Information: Program Manager, Capt Jason Lee, phone (850) 883-1888; Fax: (850) 883-2538; e-mail email@example.com and Deputy Program Manager, Virginia Swindell, phone (850) 883-2697; Fax: (850) 883-2538; email firstname.lastname@example.org. Address: AFRL/RWAV, 101 West Eglin Blvd, Suite 332, Eglin AFB FL 32542-6810.
(3) In accordance with AFFARS 5315.90, an Ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition announcement. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer listed above for resolution. AFFARS Clause 5352.201-9101 Ombudsman (Aug 2005) will be incorporated into all contracts awarded under this BAA. The Ombudsman is as follows:
Ms Karen Sue Hunter; phone: 937-904-9700; email: Karen.Hunter@WPAFB.AF.MIL; FAX: 937-255-5036.
VIII. OTHER INFORMATION:
(1) Communication: Dialogue between prospective offerors and Government representatives is encouraged until White Paper due date. Discussions with any of the points of contact shall not constitute a commitment by the Government to subsequently fund or award any proposed effort. Only Contracting Officers are legally authorized to commit the Government.
(9) Associate Contractor Agreements: Associate Contractor Agreements (ACAs) are not expected to pertain to this BAA.
101 West Eglin Blvd
Eglin AFB, Florida 32542-6810
Donna A Moran
May 1, 2009
Jun 01, 2009 2:00 pm Central
April 28, 2011
Original Set Aside:
A -- Research & Development
541 -- Professional, Scientific, and Technical Services/541712 -- Research and Development in the Physical, Engineering, and Life Sciences (except Biotechnology)