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Added: Aug 26, 2013 7:31 pmThis is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
Solicitation number HQ0516-3211-0001-000 is issued as a request for proposal (RFP).
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-69 effective 1 Aug 2013 and DFARS Publication Notice (DPN) 20130808.
This acquisition is set-aside for Small Business.
See attached Performance Work Statement for detailed information on this requirement.
Delivery and acceptance shall be at DMA, 6700 Taylor Avenue, Fort Meade, Md, 20755, see attached PWS for Delivery Schedules.
FAR 52.212-1, Instructions to Offerors - Commercial Items (FEB 2012), applies to this acquisition.
Re para (a): The North American Industry Classification System (NAICS) code is 541511 and the small business size standard is $25,500,000.00.
Re para (b)(8): Proposals must include a completed copy of FAR 52.212-3 Offeror Representations and Certifications - Commercial Items (FEB 2012) with Alternate I (APR 2011) or indication that the offeror's Representations and Certifications are completed on SAM.gov.
Note that para (k) requires any prospective awardee shall be registered in the Central Contractor Registration (now SAM.gov) database prior to award, during performance, and through final payment.
ADDENDUM TO FAR 52.212-1
INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS
This solicitation is for a firm fixed price type contract to acquire the necessary services and resources for the design, development and maintenance of a new Marine Corps mobile and tablet application, as well as a responsive design website for Marines Magazine.
When the word ‘Offeror' is encountered throughout this Request for Proposal (RFP), it is intended to mean a company or Joint Venture seeking to do business with the Government that submits a proposal in response to this solicitation.
A ‘proposal' is documentation prepared by the Offeror and submitted to the Government for evaluation purposes in response to this solicitation.
When the word ‘Government' is encountered throughout this Request for Proposal, it is intended to mean the Defense Media Activity (DMA), Fort Meade, MD.
2. BASIC PROPOSAL SUBMISSION REQUIREMENTS
Proposals for this solicitation will be accepted until the date and time indicated on the Combined Synopsis/Solicitation Ref No. HQ0516-3211-0001-000. Prospective Offerors should submit inquiries related to this solicitation by e-mail to:
While email is a convenient method of communication, it is not 100% reliable. It is incumbent upon the sender that the proposal be delivered/legible. DMA contracting cannot be held responsible for email delivery issues.
Include the solicitation number, and project title with any questions/clarifications. Written questions must be received by this office not later than 7 business days prior to the date set for receipt of offers. TELEPHONE INQUIRIES WILL NOT BE ACCEPTED.
Oral explanations or instructions are not binding. Any information given to an Offeror which impacts the solicitation and/or offer will be given in the form of a written amendment to the solicitation.
As this is a competitive negotiation acquisition, there is no public proposal opening and no information will be given out as to the number of Offerors or the results of the competition until award is made.
The Government will not make assumptions concerning intent, capabilities, or experiences. Clear identification of proposal details shall rest as the sole responsibility of the Offeror. The Government may reject incomplete proposals after initial evaluation without further consideration. Therefore the proposal shall meet the following basic requirements:
a. Proposals shall be typed, in the English language, and easy to read.
b. Proposals shall be organized, concise, and submitted with sections that clearly identify the Factors to which they apply, and in the order indicated below (Experience, Management Plan, Past Performance, Price and Administrative Requirements with each factor described in a separate section).
c. Proposals shall be identified by the solicitation number, and name, address, and telephone number of the prime Offeror on the cover. The Proposal shall contain a Table of Contents and include the page numbers at the bottom of each page.
d. Proposals shall be submitted via email.
e. Offerors shall submit a signed offer for this solicitation duly executed with an original signature by an official authorized to bind the company.
f. Proposals shall completely and adequately address the requirements of this solicitation. Failure to submit attachments or failure to complete the proposal properly may result in rejection of the offer without further evaluation. Therefore, Offerors are urged to follow instructions and speak with the Contracting Officer if instructions are not understood.
g. Contractors are cautioned against submitting conditional proposals.
This Request for Proposal does not commit the Government to pay any costs incurred in the preparation and submission of a proposal or for any other costs incurred by any firm submitting a proposal in response to this solicitation. The Government reserves the right to cancel this solicitation either before or after the solicitation closing date, with no obligation to the Offeror by the Government.
PERIOD OF ACCEPTANCE OF PROPOSAL: Proposals offering less than 60 calendar days for acceptance by the Government from the date designated for receipt of proposals will be considered non-responsive and will be rejected.
3. PROPOSAL FORMAT
Proposals shall be submitted electronically in the following format:
SUBMISSION REQUIREMENTS (Factors 1 and 2 combined are Not to Exceed Twenty Pages. Past Performance Questionnaires as well as Screenshots of applications/design and their descriptions do not count towards the page total.)
FACTOR 2 - Management/Tech Approach Plan
FACTOR 3 - Past Performance
Factor 4 shall also include the following:
FACTOR 1: EXPERIENCE
Offerors may submit a combination of projects demonstrating experience with all relevant aspects of the solicitation; however, at least two (2) of the three (3) examples shall be of gamified mobile applications.
FACTOR 2 - MANAGEMENT AND TECHNICAL PLAN
The offeror shall submit a Technical Approach Plan that describes the technical direction for designing, developing, deploying and sustaining all project deliverables.
Offerors are also encouraged to provide any awards received, customer letters of appreciation, or any other forms of performance recognition, especially with regard to the projects submitted for consideration under Factor 1, Experience.
The Government reserves the right to use past performance information obtained from sources other than those identified by the offeror. Other sources may include, but are not limited to, the Past Performance Information retrieval System (PPIRS), the Contractor Performance Assessment Reporting System (CPARS), and the Federal Awardee Performance and Integrity Information System (FAPIIS). This past performance information will be used for the evaluation of past performance.
The Government does not assume the duty to search for data to cure the problems it finds in the information provided by the offeror. The burden of providing thorough and complete past performance information remains with the offeror.
FACTOR 4: PRICE AND ADMINISTRATIVE REQUIREMENTS
Submission Requirements (to include administrative requirements):
The Offer with an original signature by an official authorized to bind the company.
The Price Proposal including both the Marine App Pricing Sheet and any supporting documentation in the vendor's standard format. Note that any supporting documentation must be clearly linked to the Pricing Sheet and the vendor must list any exceptions or assumptions made in conjunction with their submittal.
Acknowledgement of all amendments to the solicitation.
"Representations and Certifications" fully completed.
For Joint Ventures, a complete and legally binding document with all the information required under the paragraph entitled "Joint Ventures".
The offeror's point(s) of contact, to include name, telephone number and e-mail address, with the authority to legally bind the Contractor.
Name, Address, DUNS, CAGE, and TAX Identification Number of the Contractor submitting the proposal.
In accordance with the Federal Acquisition Regulation (FAR), no contract shall be entered into unless the Contracting Officer ensures that all requirements of law, executive orders, regulations, and all other applicable procedures, including clearances and approvals, have been met. This includes the FAR requirement that no award shall be made unless the contracting officer makes an affirmative determination of responsibility. To be determined responsible, a prospective contractor must meet the general standards in FAR Part 9 and any special standards set forth in the solicitation.
2. LOWEST PRICE TECHNICALLY ACCEPTABLE (LPTA) SOURCE SELECTION PROCESS
An evaluation for acceptability will be performed on each proposal in accordance with FAR 15.101-2. Any price proposal that is both within 25% above or below the Independent Government Estimate and within 25% above or below the average of all of the offers received will be considered to be reasonable and within the awardable range. The proposal within the awardable range that provides the lowest price and is otherwise technically acceptable in all factors will be selected for award. To be considered technically acceptable, no technical factor in the proposal may be rated as a "NO GO". The failure of a proposal to meet all of the requirements under any Factor will result in a technically unacceptable rating (i.e., NO GO) and preclude award.
3. BASIS OF AWARD
Subject to the provisions contained herein, award will be made to one (1) Offeror who is deemed responsible in accordance with the Federal Acquisition Regulation; who conforms to the solicitation requirements; and whose proposal, judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, meets the acceptable standard for the non-price factors and provides the lowest evaluated price.
4. EVALUATION FACTORS FOR AWARD
The proposal will be evaluated for acceptability by determining whether the proposal meets the minimum requirements listed for three the non-price factors of Experience, Management and Technical Approach Plan, and the Past Performance listed below.
Experience Factor, Acceptable/Unacceptable Ratings
(a) Mobile Application development and maintenance support.
(b) Quality Assurance management
(c) Integration and configuration management.
(a) Include a strategy for delivering and maintaining software solutions utilizing industry standard practices for implementing software development lifecycle (SDLC) processes; gathering and defining new functional requirements; and ensuring software quality assurance throughout the SDLC process.
(b) Provide a strategy and technical approach for developing the gamification features itemized in the Performance Work Statement.
FACTOR 3 - PAST PERFORMANCE
Past performance information will be evaluated, including work history and demonstrated quality performance as shown by past Government and commercial entities' evaluations of offeror's performance within the last 5 years in work areas related to the RFP. The following items shall be considered in evaluating past performance: Currency and Relevancy of the Information; Source of the Information; Context of the Past Performance Information; and General Trends in Performance.
Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorable or unfavorable on past performance (see FAR 15.305(a)(2(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/ unacceptability, "unknown" shall be considered "acceptable."
EVALUATION OF PRICE PROPOSALS
FACTOR 4- PRICE
It is the responsibility of all interested offerors to review this site frequently for any updates/ amendments that may occur during the solicitation process. The posting of this requirement does not obligate the Government to award a contract nor does it obligate the Government to pay for any proposal preparation costs. The Government reserves the right to cancel this procurement/ solicitation either before or after the solicitation closing date, with no obligation to the offeror by the Government.
*FILL IN and attach to quote/proposal:
*FILL IN and attach to quote/proposal:
FAR/DFARS Provision # Title Date Change
*FILL IN and attach to quote/proposal:
(a) In accordance with sections 8112 and 8113 of Division C and sections 514 and 515 of Division E of the Consolidated and Further Continuing Appropriations Act, 2013,(Pub. L. 113-6), none of the funds made available by that Act for DoD (including Military Construction funds) may be used to enter into a contract with any corporation that-
(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a
(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.
(b) The Offeror represents that-
(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability,
(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.
(End of Provision)
FAR 52.212-4: Contract Terms and Conditions - Commercial Items (Jun 2013)
Additional FAR and DFARS clauses required by the regulations will be included.
6700 Taylor Ave
Ft Meade, Maryland 20755
Defense Media Activity
6700 Taylor Avenue
Fort Meade , Maryland 20755
Leila S. Miller,
Phone: (301) 222-6031
Fax: (301) 833-4948
August 26, 2013
Sep 09, 2013 9:30 am Eastern
Automatic, 15 days after response date
September 24, 2013
Original Set Aside:
Total Small Business
D -- Information technology services, including telecommunications services
541 -- Professional, Scientific, and Technical Services/541511 -- Custom Computer Programming Services