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--D--Request for Information, Electronic Manifest (e-Manifest) System

Solicitation Number:
Agency: Environmental Protection Agency
Office: Office of Acquisition Management (OAM)
Location: EPA/Headquarters (HPOD & SRRPOD)
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Special Notice
Added: Dec 21, 2012 11:36 am
This is a Request for Information (RFI) seeking input related to initial planning for a future e-Manifest system, as described and authorized by the ?Hazardous Waste Electronic Manifest Establishment Act? (hereinafter ?The Act?). The Act may be found at: Interested contractors should familiarize themselves with the Act and the parameters of funding contained therein.

The U.S. Environmental Protection Agency (EPA) is seeking responses from industry regarding available approaches, tools, software or other relevant components that might be of utility to the implementation of the e-Manifest system, consistent with The Act. Interested contractors should demonstrate the capability to address the future components and/or performance requirements of the e-Manifest system, consistent with The Act. For example, interested contractors should demonstrate the capability to address the needs of all future users or the capability to address performance standards for the success of an e-Manifest system, consistent with The Act. Interested contractors should also demonstrate the capability to address the draft high level requirements that EPA outlines below as a result of previous stakeholder engagement. For historical background on e-Manifest, including summaries of previous e-Manifest stakeholder meetings, please visit: /transportation/manifest/e-man.htm.

At this time, EPA believes that its requirements for the e-Manifest system will be refined at the conclusion of requirements analysis discussions with stakeholders in the spring of 2013 and are likely to include the following areas:

1. Electronic Manifest Creation ? Support for all manifest data elements ? Support for several user interfaces, including a mobile device interface ? Support for templates or other manifest creation short-cuts ? Support for edit checks, pull-down lists, and other aids to improve data quality

2. Manifest Format and Communications Standards ? Data exchange standard (e.g., XML schema or equivalent) to enable data exchanges with industry and state data management systems, and manipulations of data ? Presentation standard to enable individual e-Manifest display that is faithful to the appearance of paper form ? Standardized communications protocols for transmissions between handler devices and the national system

3. Document and Work Flow Management ? Work flow must support ?chain of custody? tracking of each hazardous waste shipment ? Manifest data elements and signatures must be completed in proper sequence without errors ? Copies of record for key shipment statuses preserved ? Synchronization of data with national system after off-line operations

4. Electronic signatures and compliance with EPA?s Cross-Media Reporting Regulation (CROMERR) Rule (for more information about CROMERR, please visit: ? ?Valid electronic signatures? per CROMERR ? Identity proofing

5. Manifest data reporting ? Standard reports and customized queries 6. Manifest data access for states

7. Development of national manifest data repository ? Manages data from both electronic and paper manifests

8. Standard processing of final copy of paper manifests from Treatment, Storage and Disposal Facilities ? Imaging of final copies ? Data import or data entry into national system

9. Electronic payment and collection of user fees

Interested parties shall submit information via email to Bradley R. Austin, Contracting Officer,, no later than 4 PM EST on Thursday, January 31, 2013. Please limit your submissions to no more than six (6) pages. EPA intends to hold an industry event in February 2013 at Potomac Yard One Building, One Potomac Yard, 2777 South Crystal Drive, Arlington, VA, 22202-0053. EPA will provide specific room, date and time information once it is available via a modification to this announcement.

In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This RFI is issued solely for information and planning purposes and does not constitute a solicitation or obligation on the part of the government. Neither unsolicited proposals nor any other kind of offers will be considered in response to this RFI. No reimbursement will be made for any costs associated with providing information in response to this announcement and/or any follow-up information requests. Interested parties may mark any response to be treated as business confidential information. EPA intends to share all responses with one (1) EPA support vendor as part of EPA?s planning efforts for a future procurement. This vendor will sign a non-disclosure agreement as part of its contract with EPA. Responses to the RFI will not be returned.
HPODUS Environmental Protection AgencyAriel Rios Building1200 Pennsylvania Avenue, N. W.Mail Code: 3803RWashingtonDC20460USA